Administrative Assistant High School

OTICA RUTLEDGE

*** **** ***** ****** *****, NY **457, Mobile: 1-646-***-****, *************@*****.***

Professional Profile

A devoted professional with experience in the administrative industry and extending my credentials into the

medical industry. I have been privileged to create and maintain reports, databases, and individual computer based

programs to accelerate and accomplish previous business missions. Industrious, Service driven, client focused,

accountable individual with a well-organized innovative work ethic.

Professional Skills Microsoft Access Database Specialist, Microsoft Vista, Microsoft Office, Outlook,

Microsoft Word, Excel, PowerPoint, QuickBooks.

Experience

Bookkeeper Hunts Point Co-op Market, Emerald Foodservice May 2010- May 2012

• Worked closely with President and Vice President of Emerald Foodservice.

• Managed office when President and Vice President have extended business

engagements.

• Collected daily invoice register data from Entre program and input data into

QuickBooks.

• Created and printed sales by item detail report. Submitted all reports to President

daily.

• Calculated cost, collected, and applied payments daily.

• Entered deposits into Entre and QuickBooks and applied deposits to customers’

accounts.

• Mailed out weekly and monthly statements to customers.

• Collected billing invoices from President and entered bills into accounts payable.

• Calculated and maintained accounts payable. Generated checks to pay vendors.

• Completed reference inquiries for our corresponding businesses.

• Corresponded with clients to recover late payments.

Payroll/ School Secretary - New York City Board Of Education Sept 2004– August 2007

Liaison and Personal Assistant to Principal.

Corresponded daily with Regional Operation Center, and Central

Payroll.

Managed three databases daily.

Processed, maintained and distributed all staff payroll checks.

Entered contract payments, utilized inquiries on database for coverage

and overtime.

Counseled all staff on medical insurance, salary schedules, and

retirements.

Provided medical insurance information and forms.

Provided information and forms for short and long term leaves.

Prepared, maintained, and filed building permits and school safety

services.

Corresponded with Substitute Teachers and maintained an active file for

them.

Maintained school staff Cumulative Attendance Reports.

Created and maintained timecards.

Maintained staff and student files.

OTICA RUTLEDGE

250 East 178th Street Bronx, NY 10457, Mobile: 1-646-***-****, *************@*****.***

School Secretary – Greenburgh North Castle Union Free School District May 2001 – May 2002

Corresponded with our agency to plan and scheduled new academic

program meetings.

Assisted Principal in the development of agenda for union meetings and

conferences.

Scheduled interviews with Teachers and Teacher’s Assistants.

Provided administrative support: typing, reports, memos, sort and

distribute mail.

Maintained daily attendance of school staff and students.

Trading Floor Administrative Assistant Muriel Siebert&Co., Inc. N Y,NY, Sept 1995 – Feb 1998

Prepared computerized reports on volume of trading sales.

Verified statistical information for client correspondence.

Maintained accuracy of financial records using computerized

spreadsheets.

Resolved customer complaints in a professional and tactful manner.

Executed wire transfers of funds.

Education

NYC Department Of Education Secretary License, July-2004

Blake Business School New York, NY

Information Processing- 05-1992 – 08-1993

Business Diploma

August Martin High School Queens, NY

Computer Science- 09-1985 – 06-1989

High School Diploma

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