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Executive Assistant Manager

Location:
Union City, NJ
Posted:
December 18, 2013

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Resume:

Colleen Vazquez

*** ** ******

West New York, NJ 07093

305-***-****

**************@***.***

PROFILE

Buyer with proven success with Sourcing events and vendor management over the last 8 years.

Background includes sourcing events saving an average of 15% per event conducted. Implementing the

vendor from the procure to pay process. Seasoned in sourcing events from data collection to

implementation of chosen solution

EXPERIENCE

Urban Pathways, Inc., New York, NY 2012 - Present

Office Manger and Executive Assistant

Manage office and development projects for a non-profit supportive housing provider serving formerly

homeless clients of the New York City area. Responsible for the start up new programs and implementing

administrative procedures. Responsible for all procurement activities and day to day activities of the

Executive Director.

• Manage office systems and IT functions for staff of 200

• Maintain Board of Directors meetings and events

• Manage new projects and initiatives for construction and program development

• Draft and implement new policies and procedures

• Source and manage purchasing functions

• Monitor contract performance and conduct quarterly business reviews

• Manage agency documentation

• Perform administrative functions including dictation, calendar, and travel for executive

Source Interlink Companies, Bonita Springs, FL 2006 - 2012

Executive Assistant to the Chief Information Officer/Sr. Buyer

Provide support to the Chief Information Officer and department staff, responsible for managing 87

employees and 8 locations. Responsible for all the technology related purchases for the company and its

remote locations. Coordinate and handle various business related projects.

• Coordinate monthly Steering Committee meetings with department heads and division

executive

• Record minutes for weekly IT Internal Managers meetings

• Assist in budgeting and yearly project planning

• Maintain confidential personnel records and vacation tracking

• Coordinate Travel for 87 employees

• Negotiate and maintain maintenance contracts for nationwide depot facilities

• Assist with all administrative tasks such as expense reports, scheduling, and planning

• Draft Sourcing Event Plans and Strategies for large scale procurement agreements

Skytop Youth Project, Fort Lauderdale, FL 2003 - 2006

Executive Assistant

Provided executive support to president/chief operating officer, responsible for managing 22 chapters

across the United States and the United Kingdom for this international sports initiative. Served as the

liaison between the president and subsidiaries. Coordinated and handled various business and personal

projects for the president.

• Managed Raiser’s Edge database, including gift entry and overall maintenance for active

donors

• Researched grants and formulated outlines for funding

• Managed all board of directors meetings

• Coordinated all monthly members events including speakers, agenda, venue and

entertainment

• Drafted all correspondence

• Established the position from ground zero, including the filing system

Builders Association of South Florida, Miami, FL 2001 – 2003

Executive Assistant

Hired into the second largest land development association in the country. Provided support to the

Executive Director and Board of Directors.

• Participated in coordinating and handling the growth of this association from

approximately 122 to 605 members

• Planned and organized overseas trips for members of the Executive Planning Committee

• Prepared all correspondence and assisted three senior staff members

• Handled board of directors meetings/events

• Coordinated seminars for the building/real estate industry to maintain required

educational hours

Seeing Eye International, New York, NY 1999 – 2001

Direct Marketing Coordinator/Development Assistant

Provided support for Director of Development for local chapter of New York City blind services. This

position was an internship while attending college that allowed me to explore the non-profit sector.

• Coordinated monthly member events

• Coordinated all direct mail literature and donor communication

• Secured speaking opportunities for Director and staff with prospective donors

• Prepared donor giving profiles and social history

• Maintained director’s calendar and reoccurring appointments

EDUCATION

Mercy College Dobbs Ferry, NY 2003

Bachelor of Science in Business Administration

Institute of Supply Management 2014

Certified Purchasing & Supply Chain Manager

SKILLS

Notary Public

Certified Microsoft Applications user – Word, Excel, PowerPoint, Outlook, Access, Share Point

Quickbooks, Oracle, Financial Edge

Certified Raiser’s Edge Database Administrator

American Express travel trainer, Concur Super User



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