Executive Assistant Administrative
Resume:
MONICA GARCIA
Upland, CA ******.**********@*****.***
SUMMARY
Skilled and dedicated Executive Assistant with more than 10 years’ experience coordinating,
planning, and supporting daily operational and administrative functions. Highly focused and results-
oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and
resolve issues in initial stage.
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Excellent Time Management Strong Communicator Teamwork
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Highly Confidential & Discrete High Sense of Urgency Interpersonal Skills
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Organized Project Management Big Picture Oriented
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Requires Minimal Supervision Self-aware Results Driven
PROFESSIONAL EXPERIENCE
WELLS FARGO, ADMINISTRATIVE ASSISTANT – 2012-2013
SOUTH BAY RECYCLING, EXECUTIVE ASSISTANT TO VICE PRESIDENT – 2010-2012
WENT BACK TO SCHOOL – 2008-2010
EASTON BELL SPORTS, EXECUTIVE ASSISTANT TO COO – 2008
FIRST MAGNUS, EXECUTIVE ASSISTANT TO VICE PRESIDENT – 2007-2008
FIRST NLC, EXECUTIVE ASSISTANT – 2006-2007
MYLOR FINANCIAL, EXECUTIVE ASSISTANT – 2003-2005
Business Operations
Prepared and distributed daily update to all regional partners.
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Monitored department budgets and assured limits were maintained below target.
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Compiled monthly production reports for review.
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Maintained updates on executives direct reports status on upcoming projects and provided
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assistance on completion where needed.
Key member for all department meetings to implement change/improvement processes and
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assisted in assuring flow charts were being followed.
Misc office duties or errands as needed.
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Human Resources
Assisted with recruiting.
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Handled all onboarding paperwork and new hire training.
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Conducted all training courses for system updates, policy, procedures, program updates by
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required deadline for entire staff.
Approved all request for time off.
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Maintained all personnel records.
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Was required to attend all staffing change meetings and process necessary paperwork for
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employee off-boarding.
Processed all payroll increases, and assured all time cards were entered before cutoff date for
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payments.
Monica Ortega 562-***-**** ******.**********@*****.***
Scheduling
Maintained detailed calendar for executives.
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Booked all travel and provided travel itinerary.
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Scheduled appointments for performance reviews.
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Handled all aspects of on and off site department meetings.
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Coordinated all company functions.
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Time Management
Prepared, reviewed, and approved all expense reports for the department.
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• Made executive decisions as needed in the absence of department managers.
• Screened visitors, phone calls, and emails to conserve executives’ time.
• Prepared all correspondence.
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Meeting Management
Attended all department meetings, on and off site, as an active participant providing feed-back where
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needed.
Took notes, distributed them to attendees, and followed up on action items identified during the
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meeting.
Prepared and reviewed all meeting materials, including PowerPoint presentations.
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Sent out meeting request to all required attendees.
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EDUCATION/TRAINING
San Bernardino Valley College
Currently enrolled in associates degree requirements
Pierce College
Microsoft Office Suite, general education courses
TECHNICAL SKILLS OTHER
AND
• • • Type 50 wpm
Microsoft Office Suite Notary Public
• Fluent in Spanish
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