Obj***

MINI BHARTI

Mob: 965-***-**** / 981-***-****~Email: acbkkb@r.postjobfree.com

Address: H.NO.444, ~Indira Vihar, ( Mukherjee Nagar) ~Delhi- 110 009Seeking

Obj101

senior level secretarial assignments in the field of Executive Assistant /

Secretary / Production / Operation Coordinator / Admin. Coordinator

Admin Executive / Executive Secretary Director/CMD with a growth

oriented organization prefer industry like Agriculture / Petro Chemical/

FMCG

~ Appointment Scheduling ~ Travel arrangements ~ Meeting Coordination

~ Document Creation ~ MIS Reports ~ Liaison/ Coordination ~ Client

Servicing ~Special Projects ~

PROFESSIONAL SNAPSHOT

• A dynamic, competent & multi-tasking professional with over 20 years of

extensive rich experience in secretarial & administrative functions. Expertise in

assisting the top managements of reputed Companies. Adept at planning & deploying

new tools, concepts and techniques against assigned tasks for easy processing & swift

output.

• A keen strategist with expertise in administering entire project operations with key

focus on top line & bottom line profitability by ensuring optimal utilization of

resources. A principle executive ‘point of contact’ for the company accountable for

ensuring that appropriate business strategies are in place and are acted upon according

to the priorities. Resourceful in handling business process involving study of existing

processes, identifying gaps and implementing required measures for improving the

functioning of processes. An effective communicator with excellent relationship

management skills & strong analytical, problem solving & organizational abilities.

Proven leadership skills involving managing, developing and motivating teams to

achieve their objectives. Deft in maintaining high quality standards with first-class

analytical and problem solving skills. A keen planner and implementer with deftness

in devising and implementing strategies aimed at ensuring successful management of

operations.

AREA OF EXPERTISE

Secretarial Operations:

Assisting the top management in areas of personal & confidential matters, management

and administration with full initiative & minimum supervision

Preparing confidential reports, correspondences, minutes of meeting, Agendas &

monitoring deadlines/follow-ups; organizing, filing & maintaining papers,

documents, records, CDs, video recording, etc. in a systematic manner

Arranging & monitoring travel arrangements, scheduling meetings and daily

appointments

General Administration

Assisting to CEO / Director for making their itineraries, calendar, preparation of

Presentations / MIS etc.

Inspecting the areas to observe & evaluate condition, operability of facilities& structures

and ensuring general upkeep & maintenance of premises. Leave Management.

Front Office Management:

Designing & implementing administrative processes and systems; running including the

Front Office, Housekeeping and Office Management

Looking after the Front Office Management and Travel Bookings Logistics like Air

/Train ticket, Cabs/Cars, Hotel etc & Arrangements for Senior Management and

Guests, tracking of payments (receivable & payable), Housekeeping, Stationery

Management, Staff Welfare, Events Planning & Execution, etc.

EDUCATIONAL & PROFESSIONAL QUALIFICATION

1. MBA from SIKKIM MANIPAL UNIVERSITY (completed in 2012) Specialization

Subject: - OPERATION RESEARCH

2. Graduate in “Office Management and Secretarial Practice” from Laxmi Bai College,

Ashok Vihar, Delhi.

SOFTWARE KNOWN:

SAP (Extracting Data Reports), MS-Word, Excel, Power Point, HRMS etc.

ORGANISATIONAL EXPERIENCE SNAPSHOT

M/s Sungro Seeds Limited, Shalimar Bagh, Delhi (Group Company of Maharashtra

Hyrbid Seeds Company Limited (MAHYCO)) as an Executive Secretary to

Director from December 1998 to 2012, and as an Administration Coordinator from

2012 to till date.

M/s SVC Superchem Limited, Nehru Place, as Secretary to Director from April 1996 to

August 1998.

M/s Jayna Time Industries Ltd., Darya Ganj, as Secretary to Managing Director from

March 1995 to March 96.

M/s Grandlay Construction (P) Ltd., Mukherjee Nagar as Stenographer from July 92 to

May 94.

RESPONSIBILITES

Managing independent as well as instructed correspondence, replies to e-mails and other

mails.

Can take dictation in shorthand and translate the matter into Letter/MOM/E-mail etc.

Managing the company Email ID and directing emails to concerned HoD / directors and

noting of the same in excel file and ensuring the response to each one of them

especially relating to Export /Import inquires / marketing inquires etc.

Preparing various types of presentations in power point.

Taking notes, scheduling meetings (internal as well as external) with various top

management executives etc.

Make arrangements for domestic tours like air tickets, train tickets, hotel bookings

Make arrangements for foreign tours like Air tickets, hotel bookings, Visa, Oversea

Insurance.

Make arrangements for office meetings, Seminars, Motivational Programs.

Arranging & sending MIS and other reports and preparing Agendas for Board Meetings.

Make arrangements like Cars, Hotel Bookings for foreign clients.

Attending calls and fixing appointment with the clients.

Handling mails and other correspondence Interacting and coordinating between all

functional departments.

Making agreements relating to foreign contract production.

After Director’s International visit/ International Conferences, as per his guidance do

correspondence with the Global parties.

Releasing marketing Advertisements.

Dealing with Domestic and International Associations for payment of

subscriptions/membership.

Take care of office administration work.

Provide Assistance in personal matters i.e. payment credit cards, banking, claiming

reimbursements from office.

Procuring material from Domestic parties for sale.

Independently looking Corporate Sale.

Provide assistance in preparing various sales schemes & Price Revision Circulars for the

Marketing Department.

Provide necessary support to ISO consultants for ISO audit of the company.

PREPARATION OF PRODUCTION REPORTS:

Compiling Data received from various production canters in Excel Sheets on monthly

basis

Fixing production target for producing the crops at various climatical zones.

Preparing Monthly Progress report.

Preparing monthly Seed Arrival Schedules

Preparing Business plan & Production Budget

Looking after Corporate Purchase & Negotiating the Rates.

Preparing 2B2s (Production working process)

Preparing Department Score card.

PROFESSIONAL TRAINING

Attended Seminar of MS Renu Mattoo on "BUSINESS WRITING SKILL" arranged by

DMA, Lodhi Road.

Participated & Leading with MR. RAJIV KHURANA (Certified Management

Consultant, Fellow of the Institute of Management Consultant of India) for

“WORKSHOP ON MOTIVATION AND SMART SKILLS” and its theme

“PREPARING FOR FUTURE CHALLENGES” on dated 06-01-2005 at IARI, Pusa

Campus, DELHI

SALARY:

PRESENT SALARY: RS. 6.5 LAKHS [P.A]

EXPECTED SALARY: NEGOTIABLE

PERSONAL DETAILS

Date of Birth : 27th November 1970

Hubby’s Name : Mr. Yogender Arora

Hobbies : Reading, Internet Surfing & Nature Care

Language Known : Hindi, Punjabi & English

Nationality : Indian

Martial Status : Married & having two children

Declaration

I hereby declare that all the information mentioned above is correct and complete to the

best of my knowledge and belief.

Date:

MINI BHARTI

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