Project Manager Executive Assistant

Suxan Mayr

**** ** *** **** *****: 214-***-****

Terrell, TX 75160 *********@*****.***

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Appointment Scheduling ~ Travel Arrangements ~ Team Calendar Management ~

Meeting Coordination

Travel & Expense Reports ~ Special Projects ~ Document Control and Creation

~ High Volume Phone Calls ~ Project Updates

Over five years of experience in providing effective and comprehensive

support to senior level executives. Dependable professional that possess

the highest degree of integrity, supported by a flawless record of

maintaining confidentiality. Experience includes working well in a fast

paced environment, being highly organized and working with the Board of

Directors. Proficient in various computer skills including: Microsoft Word,

Excel, Access, PowerPoint, LotusNotes, MS Project and Outlook. Other

software skills include: VISIO, Adobe Acrobat, Groupwise, SAP, Turnip and

EndNote.

EMPLOYMENT HISTORY

BEI engineering 2012 to 2013

Document Control

. Receive and review incoming engineering and vendor

transmittals for accuracy

. Process all documents by inputting into the document

management system, the tracking database and copying onto

the designated drive

. Prepare documents for squad check

. Check documents from squad check to see if all were

returned and upload or check into the system and database

. Create transmittal to client or vendor listing each

document and drawing.

. Maintain log for drawing request to and from the vendor

JV Industrial 2009, 2011,

2012

Field Accountant/Time Keeper

. Responsible for setting up new jobs, with cost codes

. Prepared change orders for the different jobs

. Entered all third party invoices against the purchase

orders

. Responsible for entering and coding time accurately

. Prepared expense reports

. Issued credit memos

. Entered rental invoices into the system

. Created new purchase orders

. Produced client timesheets and reports

. Maintained HR files for field records

. Reviewed the contract to apply applicable rates for pay,

markups, and per diem

. Ran reports for Project Manager and others pertaining to

job costs, employees, and vendors

. Reviewed and printed payroll checks

KAI Texas 2008-2009

Executive Assistant

. Accountable for tracking contractor and vendor deliverables

throughout the project lifecycle (recording revisions,

revision purposes, distribution and transmittal histories)

. Processed incoming and outgoing correspondence in a timely

manner

. Generated and updated each supplier's and contractor's

Master Deliverables Register in a timely manner

. Reviewed and approved documents prior to release

. Ensured changes and revisions were clearly identified

. Confirmed that documents remain legible and identifiable

. Ensured that external documents like customer supplied

documents or supplier manuals are identified and controlled

. Able to interpret and apply relevant policies and

procedures and ensure those policies and procedures are

being followed in their assigned projects.

. Experience in handling multiple tasks and changing

priorities in a fast paced environment.

. Strong written and verbal communication skills when working

with peers, supervisors, other department personnel and

customers.

. Ability to meet deadlines and manage priorities critical.

. Accountable for tracking contractor and vendor deliverables

throughout the project lifecycle (recording revisions,

revision purposes, distribution and transmittal histories).

KIMBERLY CLARK 2007 - 2008

Executive Assistant

. Assembled and printed documents for the Board of Directors

and the various committee meetings

. Maintained the corrections and updates to the minutes

. Ran analytical reports for monthly and weekly stock options

. Accessed confidential information for HR requests

concerning salary, addresses, job descriptions, non

disclosure forms, and hay point information

. Event planner for outside meetings in the department,

securing meeting rooms, making international and national

flight arrangements, ordering food and AV equipment

. Responsible for document control

. Prepared travel arrangements internationally and nationally

for the team and submitted expense reports

. Ordered office supplies, catering requests, and badges for

outside visitors

. Maintained high level of confidentiality in all aspects of

job with regards to pay for CEO and direct reports

. Responsible for creating pdf's and posting documents of the

Board of Directors meetings to the web site

. Ordered office supplies, catering requests, and badges for

outside visitors

. Maintained high level of confidentiality in all aspects of

job with regards to pay for CEO and direct reports

. Responsible for creating pdf's and posting documents of the

Board of Directors meetings to the web site

. Tracked expenses for the budgets within the department

Higher Ed Holdings, LLC. 2005-2007

Executive Assistant

. Tracked expenses for the budgets within the department

. Liaison with outside printing and copyright companies

. Responsible for editing and proof reading all documents

. Assembled and printed all Master's Course material

. Maintained document control of all course material

. Prepared and reconciled expense reports for travel and

other expenditures

. Maintained calendars and screened calls

. Prepared contracts for outside contractors and temporary

personnel

. Tracked all expenses for the various budgets

. Assisted in training new Executive Assistants

. Assisted in developing new policies and procedures

. Created Org Charts and updated as needed

. Produced flow charts for processes

. Set up meetings, conference calls, and ordered food and

beverages

. Internet research

. Proofread and created powerpoint presentations for Sr. VP

Publishing

CHILDREN'S MEDICAL CENTER, DALLAS 2001 - 2005

Assistant to Chief of Critical Care Services

. Maintained calendars for the team

. Created itineraries and made travel arrangements for the

department, faculty and fellowship recruiting

. Developed and maintained filing system for the Chief and

the Director

. Created and maintained EndNote libraries

. Researched journal articles for physicians using PudMed,

Medline and Ovid

. Assisted with the credentialing process for several

physicians in the department

. Acted as interim fellowship coordinator

. Maintained web site for Critical Care Services

. Arranged and prepared agendas for meetings

. Prepared and updated grant information for department

Executive Secretary for Board of Directors

. Maintained database for all committees governing the

hospital, i.e. Trustees, Externships and Board of Directors

using Access

. Managed calendar of the Sr. Director of Administrative

Board and all Committee calendars

. Compiled meeting minutes and prepared agendas for the

various Committee meetings and the Board of Directors

meetings

. Interacted with the Board Members, Trustees and outside

VIP's

. Prepared meeting materials for all Committee meetings

CITIZENS COMMUNICATIONS, DALLAS, TEXAS

1995-2001

Project Coordinator

. Developed process and procedure guidelines for the

Information Systems department and shortened cycle time by

15%

. Facilitated feasibility meetings for IS requests

. Assisted in the development and testing the IS request web

page

. Produced process flowcharts for the Project Management

Methodology Handbook

. Monitored and tracked the progress of IS requests for 6,000

users

. Updated all project plans using MS Project

Coordinator Business Process Improvement

. Processed and tracked expense and budget reports for 15

plus staff members

. Maintained calendar and prepared travel arrangements for

department

. Developed process and procedure guidelines for Citizen's

reducing training time by 43%

. Acted as a liaison between end users and requesters

. Facilitated meetings to identify gap analysis between users

within the different departments at Citizen's

. Demonstrated strong business sense and keen communication

skills developing policy and procedures

. Created flow charts for the internal departments within the

company

EDUCATION

Eastfield Community College, Mesquite, TX 1975-77

Richland Community College, Richardson, TX 1978

Trinity Valley Community College, Terrell, TX

1980

ACTIVITIES

Volunteer, Children's Medical Center, Dallas

Foster Dog Volunteer, Animal Allies of Texas, Dallas

Tennis League

Prison Ministry Lake Pointe Church

Cornerstone Kids Lake Pointe Church

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