Executive Assistant Administrative

EVA BECKER

*******@********.*** 203-***-**** San Francisco, CA 94133

linked.com/in/embecker

QUALIFICATIONS SUMMARY

Skilled and dedicated Executive Assistant with 6+ years experience coordinating, planning, and supporting daily

operational and administrative functions. Demonstrated capacity to provide comprehensive support for executive-

level staff; excel at scheduling meetings, coordinating travel, and managing all essential tasks. Proven track record of

accurately completing research, reporting, information management, and marketing-support activities within

demanding time frames. Adept at developing and maintaining administrative processes that reduce redundancy,

improve accuracy and efficiency, and achieve organizational objectives. Type 93 wpm. Fluent in Japanese and German.

Advanced user of M.S. Office Suite (Word, Excel, PowerPoint, Outlook), Prezi, Google applications, CRM software,

QuickBooks, and Visio. Core competencies include:

Executive Support Administrative Support Office Administration Calendaring Scheduling Phone

Support Client Relations Customer Support Invoicing Document Management Data Entry

Marketing Support Event Planning Budget Management

RELEVANT EXPERIENCE

Beahm Law San Francisco, CA October 2012 – Present

Executive Assistant to the President

• Provide administrative and business support to the President of a progressive criminal defense law firm

and support three other members of the executive management team. Manage logistics and presentation

materials for executive leadership weekly staff meetings, and strategy and planning sessions, as well as

coordinate the design and execution of company all-hands meetings involving event planning and budget

management in the San Diego, Los Angeles and San Francisco offices

• Update and maintain President’s calendar and manage all elements of executive level meetings, including

schedule coordination, meeting invitations, travel and expenses, and all other related details

• Write correspondence; proof and edit press releases and other documents for the President to ensure

accuracy and consistency

• Manage all incoming client calls and communication; sign up new clients; manage new and current client

case files

• Strengthen inbound marketing strategy and SEO by developing and managing advertising and marketing

campaigns through Google+, Facebook, and Twitter

• Improve firm’s system of operations by developing written procedure manuals

• Serve as point of contact for coordinating and communicating with vendors

Manage all incoming and outgoing invoices

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University of Massachusetts Amherst Amherst, MA September 2008 – May 2010

Executive Assistant to the Director of Assessment and Curriculum Development

Provided Director with administrative, business and personal support

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Provided calendar management services to the Director and support staff

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Oversaw meeting scheduling and coordination, planned events, designed instructor course schedules and

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calendars, and made travel arrangements

Documented and maintained student, instructor, and personnel files

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Articulated and promoted curriculum by developing workshops, presentations, and training manuals for

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instructors, students, and personnel

Assisted in recruiting, hiring, and training staff and personnel

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Boehringer Ingelheim Pharmaceuticals Vienna, Austria June 2007 – August 2007

Administrative Assistant

• Provided administrative and calendar support services to Director of Operations

Wrote German correspondence to clients and support staff

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Translated German correspondence, files, and documents into English

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OTHER EXPERIENCE

CREDO at Stanford University Stanford, CA June 2012 – July 2012

Educational Data Analyst

Conducted extensive legal database research through WestLaw and LexisNexis to analyze United States

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charter school law for increased performance

Performed data analysis using Stata statistical software to develop written reports on findings

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University of Massachusetts Amherst Amherst, MA June 2008 – August 2008

Peer Academic Adviser

Designed instructor and staff schedules; schedule instructor, staff, and student meetings.

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Managed file documentation and retention of student records

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Provided academic advising, counseling, and program articulation for incoming Honors students.

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Planned and facilitated New Student Orientation events

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The People’s Market Amherst, MA February 2007 – May 2008

Organizational Specialist

• Managed and maintained employee schedules and records

Planned and facilitated committee meetings, events, and workshops

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Designed and implemented professional development materials for employees

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Managed recruiting and hiring of new personnel

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EDUCATION

Stanford University, Stanford, CA December 2013

Master of Arts: East Asian Studies

Foreign Language and Area Studies (FLAS) Department, US Department of Education

Admissions Committee

University of Massachusetts Amherst, Amherst, MA May 2010

Bachelor of Arts: English

Bachelor of Arts: Japanese

Phi Beta Kappa

Summa cum laude

Commonwealth College Honors

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