Assistant Office
Resume:
Sheila Manalo
Oceanside, CA *2054
acbge4@r.postjobfree.com
EXPERIENCE SUMMARY
EDUCATION
The Evergreen State College
B.A. Liberal Arts
WORK EXPERIENCE
Visiting Scholar Coordinator/Faculty Assistant
Computer Science & Engineering Department, UC San Diego
December, 2005 June, 2013
Set up appointment paperwork for Visiting Scholars and Visiting Graduate Students. Assist
visitors with the submission of J 1 visa applications and extensions. Setup and submit
appointment and merit files for Postdoctoral employees. Assist Postdoctoral appointees with
the submission of J 1 and H 1B applications and visa extensions. Independently set up
visiting Research and Project Scientist appointment files. Serve as CSE departmental expert
on J 1 and H 1B visas. Work closely with the International Center to problem shoot and
resolve any issues that arise during the visa application process. Consult with the Office of
Research Affairs regarding academic personnel policy issues that arise for Postdoctoral
Scholar and visiting Research and Project Scientist appointees. Coordinate with faculty and
fund managers regarding salary and funding issues for Postdoctoral Scholars. Independently
enter PPS entries appointments, extensions, index changes, separations and follow up as
appropriate with Postdoctoral Scholar and faculty. Draft policy exception letters on a variety
issues, include academic personnel issues, for the Chair's signature. Serve as timekeeper for
summer salary lecturers and faculty. Coordinate the set up and breakdown of administrative
services (room assignments, computer support, etc.) for visitors and Postdoctoral Scholar
appointees. Provide high level organizational, logistical, financial and administrative support
to CSE ladder rank faculty and staff. Serve as back up to the Chair's executive assistant and
APO Coordinator in their absence. Work on special projects as assigned, including event
planning, facility management projects, etc.
Business Office Assistant,
Eleanor Roosevelt College, UC San Diego
October, 2002 December, 2005
Provided business office, administrative and computer and software support to the Eleanor
Roosevelt College Provost's Office. Reconciled ledgers on a monthly basis. Processed
payment authorizations, entertainment reimbursements and travel expense vouchers. Served
as departmental Express Card Administrator. Maintained records of purchases and
inventory. Initiated and tracked resolution of physical plant issues. Tracked and monitored
student orientation recharges. Coordinated audio visual requests. Assisted with conference
room scheduling. Assisted with the hire of student workers. Checked out keys and
maintained key inventory. Maintained academic personnel files. Maintained and updated
faculty, parent and donor databases. Assisted with outreach and orientation of new faculty.
Assisted with the scheduling of venues and the production and distribution of invitations and
notices. Prepared materials and handouts. Evaluated and assessed audio visual needs for
June student orientations. Designed and compiled annual student orientation newsletter.
Coordinated media services for June student orientation. Assisted with the preparation and
mailing of orientation information to students. Assisted Chair's assistance with various
outreach, recruitment and yield activities and college special events. Maintained computer
equipment records and inventory. Provided technical support to staff for Microsoft Office and
web based fiscal and administrative software applications. Coordinated efforts with Provost
computer support team for staff technical support and the purchase, upgrade and maintenance
of computer inventory.
Disbursements Assistant,
San Diego Supercomputer Center
February, 2001 October, 2002
Coordinated the handling of payment authorizations, travel expense vouchers, entertainment
reimbursements submitted to the San Diego Supercomputer Center (SDSC) business office.
Maintained back up files and documentation for financial transactions. Responsible for the
maintaining and updating equipment inventory. Provided accounts payable support by setting
up high value purchase requisitions and low value purchase orders. Served as business office
trainer and liaison to SDSC staff.
REFERENCES: Available upon Request
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