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OBJECTIVE

A challenging and responsible position which would effectively

utilize prior experience, training and abilities, offering opportunities

for professional growth and advancement.

EDUCATION

Bachelor of Commerce

AUTO-CAD operator (Certified)

ISO 9001-2008 Internal Auditor (Certified)

AREAS OF EXPERTISE

A Document Controller / Specialist with a proven ability to establish and

maintain an effective filling and archiving system for electronic and paper

documents and files in accordance with company QMS procedures. Possessing

extensive knowledge of electronic data management system, supplier

documents controls, ISO / QMS, Life Cycle Information / Document for

Operations, final handover and also technical library. Walk with document

owners to finalize procedures, specifications, proposals, scope of works as

per ISO quality control program.

STRENGTHS

Over 20 years of local and overseas ISO experience handling engineering

technical documentation, records management, data control, QA inspections,

site coordination, logistics, invoicing, purchasing, warehousing and

material control within electrical, mechanical, telecommunication,

hydraulics, infrastructure, mineral, civil, property mgmt. and

manufacturing projects. Proven excellent organizational skills.

EXPERIENCE

OCT 2012 - OCT 2013.

Lead Document Controller. Lycopodium Minerals Limited (Toronto), CANADA.

. Assist Project Managers & Teams to determine document workflow

requirements and methods

. Identify regulatory requirements associated with document management

and ensure these are captured in the company's procedures

. Develop and implement tools and techniques for the continuous

improvement of the company's document management procedures utilising

MS SharePoint to the full

. Assist with general maintenance of procedures and other documents

. Ensure implementation of the company's document control procedures

. Ensure accuracy in storage and ease of retrieval of all paper and

electronic documents

. Monitor all incoming post, faxes and e-mail and respond when required

. Maintain an efficient filing system. Assist the Project Managers &

Teams in their activities

. Assist in the development of proj. Related databases. Attend meetings,

conferences, workshops. Provide technical and administrative

assistance to the Offshore Dept's.

. Perform audits to ensure compliance with processes and procedures and

maximum utilisation of MS SharePoint

. Assist with ensuring compliance with ISO9001, ISO14001 & OHSAS18001.

JAN 2011 - SEPT 2012.

Document Control Specialist. Research in Motion Limited (BlackBerry)

Waterloo, CANADA.

. Acting as one of the primary contacts for Global Facilities Operations

in developing and maintaining document repositories and intranet

content on procedures, processes and standards across all operational

functions within the Facilities department structure and regions

including cultural and governing bodies' awareness.

. Encouraging and leading a user-centered approach to information

management on documented standards, procedures and processes.

. Assisting in defining and maintaining document standards, benchmarking

and best practices within Facilities.

. Engaging and assisting with training and coordination of Facilities

documentation needs for current or proposed repositories and tools

globally providing subjects matter expertise.

. Creating, editing, managing and printing version control and online

documentation for global Facilities Standards and Reporting team.

. Supporting and be a resource for other teams within the department as

required.

. Leading documentation projects where appropriate.

. Creating, managing and deploying online and print forms, templates and

standards.

. Facilitating best practices and compliance with internal and industry

standards globally.

. Reviewing with counterparts and updating specification on services and

within Facilities / Property Management.

. Contributing to corporate internet initiatives and contents as

appropriate.

. Coordination deliverables and standards with other teams / clients, as

appropriate.

NOV. 2007/ 6TH MAY 2010

Document Control Coordinator, Energy Division. Wardrop Engineering Inc.,

(Tetra Tech Group) Mississauga. ON. Canada.

. Maintained the document filing system for the Transmission and

Distribution sector of the Energy Division in accordance with

corporate procedures and project requirements.

. Uploads and downloads drawings to/from client and company FTP sites.

. Provides routine document control support, such as assisting others

and resolving and/or referring a range of document problems and

inquiries.

. Maintaining quality control of all aspects of the document control

department and ensuring all project requirements are met.

. Maintains a Document Control binder which details step-by-step

instructions on completing tasks for specific clients.

. Creates updates and maintains files, inventories, records, and other

documents.

. Responsible for printing, binding and preparation of specifications,

drawings and other client and project documentation.

. Tracked distribution of documentation for both internal and external

clients.

. Prepared technical specifications and design reports as per engineer

mark-ups.

. Maintained current day-to-day status of design packages (i.e. review

stage, approval stage, etc.).

. Works with IT to trouble-shoot problems with document control

equipment (plotters).

. Prepares reports including the researching, compiling, and summarizing

of data in accordance with established procedures.

. Proofread and formatted outgoing correspondence ensuring company

standards were met.

. Co-ordinate internal engineers, Vendors / Clients.

. Created Purchase Orders for all project-related purchases including

print jobs.

. Maintains logs of all printing jobs charged to projects, departments

and overhead.

2005/2007

Technical Documents and Material Controller, Vanguard Steel, Mississauga.

Canada.

. Supervised a team of warehouse personnel and subcontractors ensuring

timely and accurate cargo receipt and dispatching including tracking,

check-in and check-out, packing, loading, updating the inventory

database, co-ordinating with forwarders and shippers and arranging for

proper storage of dangerous material and goods.

. Ensure 100% on time delivery of purchased components to the customer.

. Consistent and effective communication to customers regarding material

availability.

. Meet business plan targets.

. Ensuring all systems texts and dates are up to date daily.

. Investigating, and understanding the root cause of supply problems.

. Ensuring all documentation is received in a timely manner from the

supplier in line with new product, resource or infill specifications

(PPAP, ISIR, IMDS etc).

. Raising inter branch transfers & commercial issues through purchase

problem log.

. Meeting KPIs - Cost reduction, On time performance, and Inventory.

. Conducting regular performance reviews with key vendors.

. Maintaining exceptional standards of housekeeping - systems procedures

and work environment.

2003/2005

Material Controller, Walt Disney Imagineering, Hong Kong

Assist with the receivable at the third party warehouse, inspection, item

tracking, damage control, warranty and repair, record keeping and

maintain inventory control procedure. Housekeeping of the facility and

keeping the daily log of visitors entering each warehouse location

tracking & control inventory checks. Prepare various tracking reports for

management use including receiving, tagging items, locating items and

determine whether items should be stored inside or outside. Coordinate

with vendors, engineers, project coordinators and buyers to help

facilitate item movement, arrange for their inspection

Regarding payments. Operate warehouse equipments e.g. forklift, reach

truck, pallet jack etc. for moving the slow products around the outside

facility, inspect load to ensure safety travel on or off, As a principal

interface between trades port Hong Kong & Hong Kong WDI. I have

demonstrated the highest level of professionalism and industry knowledge.

As a WDI representative I was responsible & manage the day-to-day

activities at trade port HK. (A specialist logistic service provider

committed to provide integrated logistics to the transport industry) As

a role of Technical Documents and Material Controller, I supervised a

team of warehouse personnel's & sub contractors to ensure timely &

accurate cargo receiving & dispatching including tracking, handle check-

in and check-out, packing, proper loading, update inventory database,

coordination with forwarders and shippers and specially take care &

arrange proper storage of dangerous material & goods.

2000/2003

Librarian and Supervisor of Printing Services, 123 Publishing House. Hong

Kong

Plan, organize and direct the ordering, cataloging, and processing of

library materials and the automated functions of the library system.

Placing orders for library materials and receiving and checking shipments

from vendors / publishers, cataloging materials, and making materials

shelf-ready and maintaining the library's automated system.

Catalogs library materials. Establishes monitors and evaluates overall

program. Develops and maintains the library automation system and

automated administrative functions. Cleans and repairs library materials.

Maintains an awareness of current library issues and trends affecting all

library departments; reads professional literature and attends workshops.

Arrange shipments to local and overseas clients. Arrange & participate

trade shows / fairs.

1995/2000

Project Document Controller, Hong Kong International Airport, Hong Kong

. Ensure that the document control function is being performed in

accordance with the procedures and in a timely manner

. Compile final documentation in line with contract requirements.

. Review, catalogue and distribute all consultant drawings, shop

drawings and other submittals as required by the Project Manager.

. Ensure that historical archives are safe and retrievable and the

accuracy of the rendition copies of electronic master

. Receive all consultants' drawings & shop drawings, log in data base,

review and distribute as required by P.M.

. Provide preliminary review of shop drawings for conformance. Prepare

change notice summaries for owner/construction manager review.

. Ensure timely review of submittals by consultant and review.

. Scan and database the approved shop drawings. Keep current hard copies

and file supersede version.

. Follow-up on deficiency lists and assist with scheduling and

coordinating subtrades.

. Assist with ordering construction material and equipment.

. Organize necessary filing and archiving of technical documents.

. Assist QA Manager for test and inspection reports & status.

1991/1995

Project Document Controller, KCR (Mass Railway Project), Hong Kong

. Control and document all the incoming and outgoing documentation of

the company, and make sure that they are filed and organized in

quality manners, so it helps operate the operations successfully and

support the team on periodical bases with the required information.

. Receive, sort and examine all incoming and out going documents, such

as blueprints, drawings, change orders, faxes, emails, letters, memos

and specifications to verify completeness and accuracy of data.

. Conduct archival activities for controlled documents and validation

files.

. Assist with the implementation, management and administration of the

department electronic document management system.

. Review and proofread documents for consistency of document format and

system concerns Internal / External Communication.

. Liaise with internal departments to ensure documents are prepared,

stored and archived accurately and in a timely manner.

. Liaise with external document controllers to collect and gather and

store all documents related to the company.

. Follow all relevant departmental policies, processes, standard

operating procedures and instructions so that work is carried out in a

controlled and consistent manner.

. Generate adhoc or tailor made reports as required by the project.

Skills, Abilities

Excellent proficiency with Microsoft Office applications.

Years of document management experience. Familiar with EDMS

software's like QDMS, Aconex DMS, Doclog, DM Portal, Share

Point, Livelink, FTP Site, Asite, Meridian Doc, & AutoCAD.

Comprehensive understanding of Environmental Health & Safety

regulations ISO 14001.

Attention to detail and ability to adapt to changing

schedules.

Capable of handling several tasks concurrently in different

environments.

Strong interpersonal skills to work both as part of a team

or as a team lead.

Self motivated, detail-oriented, organized and able to

organize others.

Able to reach & work quickly and effectively under tight

deadlines & challenging situations.

Excellent interpersonal, written and verbal communication

skills.

Ability to interact with all departments able to build

relationships inside the team, across the organization and

with vendors and partners.

Training document control processes to staff is one of my

specialties.

References: Available on request.

Additional Qualifications (Appendix "A")

Drawing Office, Document Control, Records Management

Responsible for the ordering, cataloguing, circulating, updating and

administering all technical reference material, standards, acts, codes,

periodicals and reports, within the Engineering and Construction, Technical

Reference Library. Responsible for circulating, updating and maintaining

the reference copies of specifications and contract drawing books including

addenda, "Issued for Construction" versions and contract changes.

Responsible for the administration, processing and retention of all

records.

Permits Coordinator

Responsible for coordinating third party issues that impact the design and

construction. Assist project staff to obtain various regulatory approvals

from third party agencies, and third party permits/agreements such as those

required for geotechnical work, above ground facilities, construction

contracts, etc. Establish and maintain a matrix of third part issues

impacting the Program/Project; liaise with the Environmental Assessment

Compliance Coordinator as appropriate for ensuring proper and timely

coordination of third party issues; and liaise with third party agencies.

Coordinate the submission of site plan approvals. Assist in the conducting

pre/post constructions surveys, prepare commission and other reports, and

will assume other related responsibilities.

Project Coordinator

Responsible for track site instructions, handle request for change orders,

responses on site instructions and advise both the project manager and site

manger. Monitor and update project schedule. Coordinate permits, issued for

construction drawings and permit set of drawings. Participate in tender

process. Assist the project manager with all project administration tasks

Prepare and coordinate project close-out documents.

Material Control Lead

Reports to the Project Procurement Lead for coordinating communications and

tasks related to the logistics of project materials, with a dotted line

reporting to the

Project Construction Manager for the day-to-day work requirements at the

project site. Responsible for the coordination of project materials flows,

storage and distribution in accordance with company policies and

procedures. Includes, Review of the initial master schedule to ensure that

equipment and materials will be available in support of construction

requirements, meet the required delivery dates, Monitoring of delivery

progress against the schedules, confirm material availability, Ensure

materials related activities in the project execution plan are performed in

the right sequence, coordinates activities with Project Expeditor,

Inspector, Transit warehouse personnel, site warehouse personnel, to ensure

uninterrupted and well-planned flow of the project materials. Plays a role

of the central communications point for all parties, makes arrangements for

any special project requirements, ensures storage requirements, directs

activities of the Project Materials Coordinators at the project site,

responsible for the effective set up and management of the project

warehouse and/or lay-down area, ensures procedures for receiving, storing

and shipping, inspects shipments on arrival to the project site and

documents any deficiencies, and coordinates claims resolution with the

Procurement Lead and Contracts Administrator, establishes effective

control, flow and filing of documentation for all aspects of the project

materials management process, ensures effective inventory control and

timely reordering of project consumables, responsible for disposition of

left over project materials and equipment.

Administration Support

Direct clients and visitors to the appropriate staff member, coordination

with proposal set ups, receiving & distributing internal & external mail,

prepare, distribute and sign for ingoing and outgoing courier packages,

Assist in the planning and preparation of meetings, conferences and

conference coordinate operations meetings, raise purchase orders

requisitions, maintenance supervisor and others at the site office and

manage receipt of goods and services and provide administrative support to

the Facility Manager and others at the site office (training, expense

reports, travel arrangements, time sheets, filing, etc.), assist Facility

Manager with budgeting, reporting and tenant relations including the

preparation of the Annual Budget, preparation of letters, presentations and

spreadsheets as required, as well as the preparation of monthly open

purchase order and outstanding invoice reports, maintain and update

employee, tenant and vendor contact lists, emergency contact lists,

training record and database, vacation/sick leave requests tracking

database, ensure ISO compliance and maintain office records in accordance

with the QMS guidelines. Manage local office requirements, raising IT

requests, and work with IT to resolve office computer, fax, photocopier,

cell phone and regular phone issues.

Skills/Knowledge/Experience

Strong understanding of records management, technical librarian and record

keeping principles, strong knowledge of office administration and project

management, good knowledge of regulatory requirements, third party permits

and approval processes, sound judgment; demonstrate organizational,

analytical and problem solving abilities; highly developed interpersonal,

negotiation, verbal and written communication skills, basic knowledge of

building and construction components, able to read drawings and

specifications, collaborative attitude with members of the Team, strong

understanding of the project materials management process and its inter-

relationships with engineering, procurement and construction, direct

experience in organizing field receiving, storage, and distribution of

materials in project environment, knowledge of safety requirements

applicable to materials management and logistics, working knowledge of

QA/QC process and experience with its implementation, Strong computer

skills, Providing technical guidance to co-workers, Supervising work within

a small work unit composed of employees within own discipline or a related

area of specialization, Determining the training and development needs of

employees.

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