Administrative Assistant Manager
Resume:
DONNA J TORRES
**** **** ********* ** *** ****
KATY, TX 77494
***********@*******.***
Summary of Qualifications
* ***** ********** ** * Student Data Specialist / Teacher / and Substitute Teacher
10 years experience as an Administrative Assistant
1 year experience in Shipping and Receiving Clerk
1 year experience as a Loan Counselor
Work History
Caterpillar, Inc, HOUSTON, Texas
Administrative Assistant, Office Manager Apr 23, 2012 - Nov 15, 2013
* Preparing and typing routine correspondence, form letters and reports as well as helping with VISA and Passport
applications
* Answering telephone & routing calls to the appropriate person
* Greeting visitors as applicable and getting them security badges and directing them to the appropriate location or
person as needed
* Setting up and maintaining filing systems and basic databases as applicable.
* Making copies of correspondence and other printed matter as required by manager
* Using scan to email, fax machine and shipping overnight
* Preparing purchase orders using the appropriate software application
* Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as
needed making sure budget codes are assigned correctly
* Distributing incoming mail, and packages to appropriate persons
* Maintaining calendar and daily schedules of meetings and conference rooms
* Scheduling appointments & arranging meetings with food
* Maintaining inventory of the necessary office forms and supplies as well as kitchen supplies
* Assisting with various basic personnel administrative functions as needed.
* Acting as backup to other clerical personnel in office as needed
* Onboarding of new employees, setting up cube or office
* Other duties as assigned
* Worked with HR to set up staff training, development and mentorship
Fiberspar Corporation, HOUSTON, Texas
Administrative Assistant, Receptionist Sep 06, 2011 - Apr 23, 2012
* Answering telephone
* Responsible for reception area
* Ordering office supplies, and ordering kitchen supplies for break rooms
* Handing out and taking applications
* Mail distribution, delivery of packages as well as shipping out packages
* Ordering catering
* In charge of planning events such as company picnic and holiday party
* Serve as primary administrative assistant and work with other administrative assistant to keep work flow going in
other buildings
* Work with all vendors and verify work is getting done and check over invoice once work is complete
Old Navy, KATY, Texas
Associate/Shipping & Receiving Clerk Nov 19, 2010 - Aug 10, 2011
* Manage fitting room and help customers find clothing they want to try on in the correct size
* Answer customer questions about garments and sales in the store
* Open boxes with merchandise and arrange on sales floor in attractive fashion
* Set up based on plan-o-gram
* Help where needed
Wells Fargo, BOSTON, Massachusetts
Administrative Assistant May 31, 2011 - Jun 30, 2011
* Reception on phone and in person
* FedEx, UPS, Certified Mail, incoming and outgoing
* Distribute mail and packages in a timely manner
* Reserve conference room for client meetings
* Posting conference reservation outside of each conference room
* Making sure all printers have paper supplies at each location
* Getting coffee or water for clients when they arrive
* Job was through temp to hire agency Remedy
Intuit Inc, WALTHAM, Massachusetts
Temp Appointment Scheduler Apr 04, 2011 - May 05, 2011
* Set appointments with clients to do research as well as setting up group appointments for research
* Did cold calls for feedback on product
* Got job through temp to hire agency Office Team
Katy ISD, KATY, Texas
Secretary l Jul 20, 2007 - Sep 13, 2008
* Data entry of teacher trainings
* Answer phone
* Reception area responsibility
* Set up room for trainings
* Help to get outside credit for teacher training that they would take outside of Katy ISD
* End of year spread sheet for principal for each teacher for all trainings for end of year review
Richardson ISD Mohawk Elementary, RICHARDSON, Texas
Student Data Specialist, Teacher Aide, Substitute Jan 04, 2000 - Jun 10, 2006
* Responsible for absences database
* Responsible for all enrollment documents for student record
* Compiling and filing student demographics, and academic records
* Auditing applications submission for free and reduced lunch
* Maintaining confidentiality with student records
* Ensuring safe transportation of children
* Taking parents on school tours
* Tracking use of books and equipment
Education
Cameron University, Lawton, Oklahoma
Bachelors Degree
Major: Business Administrative
Paducah Community College, Paducah, Kentucky
Associates Degree
Major: Accounting
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