Facilities Director, Architect
Resume:
Jack A. Chapin, Jr.
*** ******* ****, ***********, **** 43081
614-***-**** (home), 614-***-**** (cellular)
[pic] Bachelor of Architecture
****/**********al Architectural
Registrations: OH and TX
General Applicable Experience:
Chapin has over 31 years experience including four years as a Senior Base
Architect for the U.S. Air Force and 27 years in private practice. He has,
for 15 years provided facility management, construction coordination, and
maintenance oversight of commercial properties. The most recent 7 years
experience as Director of Facilities for a large Columbus area church and
Christian school system managing 300,000 sf and the associated 85 acres of
land, ponds and 15.4 acres of parking. Mr. Chapin has affiliated with
several professional organizations including the American Institute of
Architects, Architects Society of Ohio. His experience covers a wide range
of projects types and he is well established in planning, design, Code
review and management to meet the requirements and submittals/tracking
necessary to meet Code of Federal Regulations, International Building Code,
OSHA, NIOSH, ASHRAE, EPA or other national regional and local regulatory
agencies and standards. A capable and experienced architect. He has
successfully managed projects for over 28 years in the capacity of Project
Manager. His experience ranges from relatively small projects of only a
few thousands of dollars in size to complex projects with over $42 million
in construction costs. Multiple simultaneous projects have been under
management much of the time.
Acquiring the Owner's viewpoint - Property Development, Management and
Administration:
Since 1998, Mr. Chapin's Property Administration/Management experience
included selection and purchase of a new multi-tenant office facility for
his firm's Columbus based operations. Management of that facility and
adjacent properties which were acquired in the following years were
included in daily duties. Those duties included finding potential tenants,
representing the properties to potential tenants, negotiating leases,
crafting and review of leases, closing the deal, handling tenant concerns
in a cheerful manner to assure tenant satisfaction, retention and long term
financial stability of the buildings. It included tenant insurance
tracking, building maintenance oversight, building improvements, design and
negotiation of tenant improvements and capital improvements, contractor
selection, negotiation and coordination, construction review and approval,
review and approval of contractor invoices and timely payment. Tenant
billback, filing, typing correspondence and contracts as well as other
duties were usual.
In addition to those facility responsibilities, Mr. Chapin has
simultaneously overseen facilities and property maintenance, development
and management for the last 7 years at Grace Polaris Church and Worthington
Christian Schools. Experience included building and grounds management and
operation. As Director of Service Ministries (Facilities) with Grace
Polaris, Mr. Chapin managed a staff of 13 and collaborated with scores of
volunteers who operated, maintained and scheduled the over 72,000 annual
events in the 300,000 sf of facilities in 9 buildings on 4 sites occupied
by Grace Brethren Church of Columbus (Grace Polaris Church) and Worthington
Christian Schools.
The responsibilities included oversight of custodial services, pertaining
to all locations including parking lot maintenance and oversight of snow
removal team coordination. As Director of Service Ministries (facilities)
the position included management of all capital projects pertaining to the
property management department, assisting with planning, design, and
construction of new facilities per the church and school's master plan.
Duties required working closely with administration and staff to resolve
facility, security and operational related issues at all building
locations so the mission of the client organizations were achieved. The
position required providing support to the Executive Administrators of the
church and the K-12 school in oversight of scheduling transportation
services. Responsibilities included setting, directing and managing green
and sustainability goals. Projects then also responded to
green/sustainability initiatives, setting and tracking budgets, and
managing the negotiating/oversight of service contracts. The position
required assuring goals were met concerning planning, control,
prioritization and completion of initiatives and activities put in place by
the Lead Pastor, Executive Administrator, Executive Elder Board of the
church and Superintendent of the WCHS School system when they were present
as well as when they were absent.
At Grace Polaris Church, Mr. Chapin was hired to manage facilities, and was
also asked to be the staff liaison with the architects and contractor on
the Early Childhood Center project as well as other projects. Mr. Chapin's
"additional duties" included administration oversight of contracted
services of architects, engineers and contractors, while functioning as the
"in-house owner's rep". These responsibilities were continuous over the 7
years, completing the design and development of a new 37,000sf Early
Childhood Center addition, a 16,000sf renovation of new Administrative
Offices and Youth Building, as well as numerous renovation projects
accomplished during the years as Director of Facilities. For the Early
Childhood Center project, the Executive Pastor requested that Chapin
oversee the re-design of a concept design that was estimated at $7.3
million for 34,000sf. The goal was "not to lose too much of the vision"
while reducing the project $1.5 million so it met a $5.8 million target
budget set by the church. Chapin directed the project approach working as a
design-build Team and bringing in a contractor for project value
engineering to reduce costs. Facilities Management included development and
presentation of PowerPoints to communicate the needs, assist in developing
funding support of the congregational community. It required making
presentations to large and small groups. Bottom line was the development
and construction of one of the premier childcare centers in central Ohio. A
37,000 sf facility that met the $5.8 million budget including furniture and
even the books and toys for the classrooms. The facility doubles as Sunday
School classrooms for children ages 6 weeks to kindergarten as well as
serving those ages Monday through Friday.
Budgets and fiscal oversight:
When Chapin assumed the position as Director of Service Ministries
(facilities) at Grace Polaris Church and Worthington Christian Schools, the
budgets for facilities maintenance and operation had varied over the
previous years from $1.8 million to $2.1 million annually. Prior to Mr.
Chapin's tenure, as a ministry department, Service Ministries (facilities)
was consistently over budget (sometimes by over $170,000 per year). Chapin
took over the Department in mid-year of 2006 and pulled spending back in
line so the department was only $8,000 over budget that year. As he managed
the department for the nearly 300,000sf of facilities and associated
grounds over the next 6 years, the budget was managed downward each year
into the $1.4 million range. Eventually, Service Ministries not only had an
average $400,000 lower annual budget, but finished each year after the
first year in the black. Some years the savings for facility operations was
between $120,000 and $150,000 in the black while operating and maintaining
53,000 sf more than was on line when he assumed the role as Facilities
Director. The seventh year of management was $121,000 in the black while
accomplishing unbudgeted projects totaling over $80,000 required by mission
goal changes of new administrative leadership as church offices and
dedicated youth activity facilities were located, acquired, modified and
occupied.
One of the side benefits of operating/managing the early childhood center
after its completion was the opportunity to direct building commissioning
to optimize HVAC systems, Mechanical Controls, and help
establish/negotiate/track utility contracts which resulted lower utility
bills for present and future years.
Concerning meeting goals of green/sustainability initiatives, recently Mr.
Chapin managed a project to convert the church's multi-acre parking lot
lighting system to energy efficient LED lighting technology including AEP
power company's participation in rebates. The project which was originally
a safety initiated "pole replacement" because of corroding steel pole
bases, pays for itself in less than 5 years through energy savings,
utilizing a system with individually dimming lights which operate at 50%
light output (30% energy usage) when motion is not detected in their
vicinity. Because of the color temperature (visible light range) of this
high efficiency lighting, visibility and safety in the parking areas is
actually improved while lower energy usage and corresponding lower
operations cost is achieved.
Previous Pertinent Facilities Management Experience/Duties:
During the execution of the above tasks, responsibilities of Property
Management at Grace Polaris Church and WCS included participating in
assigned projects, effective delegation and direction of work by others
with all levels of staff to accomplish the tactical and strategic plans of
the organization. Directing, monitoring assignments through completion,
while negotiating the normal course of tactical and operational matters
accomplished both the strategic long range plan as well as shorter range
and even day to day modifications to meet needs and goals. The managing and
addressing of concerns from both internal and external sources was
accomplished in a timely manner to keep progress on a smooth course to
completion of goals and needs. Staff responsibilities included evaluations,
but also coaching, mentoring, managing, correcting, selection, training,
grooming of the facilities Team members. It included providing timely
reviews fostering each staff member's personal and professional growth and
accountability. Responsibilities entailed establishing and confirming
individual employee Team performance measures annually and review of past
milestones.
Property management goals were set and met with periodic analysis and
reflection on accomplishments and course correction as budget or changes in
income expectations dictated. Metrics established through performance in
previous fiscal years, enhanced management methods and decisions and
provided guidelines for revisions as mid-year course corrections were
needed to achieve overall year-end goals. Analytical, organizational and
problem solving skills were required to meet all goals and even provided
new metrics for setting future goals.
Assisting with departmental and overall organizational problem solution and
counseling concerning policy and procedures was part of the role of Service
Ministries (Facilities) Director. This often included helping one
organization/user successfully complete their mission while impinging the
least and even optimizing accomplishment of the goals, responsibilities and
mission of other users sharing the same facilities and limited resources.
Management of competitive bids for services and products were included and
negotiations of contracts were a part of the duties assuring adherence to
the organization's requirements concerning purchases and expenditures.
To accomplish the above efficiently, entailed the use of computers and
technology. Email was used extensively as well as the use of task tracking
/ accomplishment software. Excel spreadsheets and development of
spreadsheet tracking and analysis tools helped in manpower projections
through man-hour studies to meet needs. Similarly developing and
customizing personal spreadsheet tools and use of spreadsheet analysis
tools developed by others helped with purchase analyses and payback
projections and decisions. The above assisted with day-to-day and long
range purchase and management decisions which accomplished the above
mentioned department operational savings over time. Long range planning and
well made day-to-day decisions yielded the desired results.
Duties also required communications skills from everyday informal personal
discussions to memos and more formal communications techniques through
writing. It involved developing PowerPoint presentation verbal and visual
communication techniques with individuals, committees and governing boards.
The position required assisting management and other departments through
leadership and supporting attendance and participating roles. It included
committee meetings, development and maintaining of advisory boards, and
participation in advisory committee meetings within the formal staff
structure and volunteers. These roles involved leading some groups and
participation as a regular member or just attendance as an advisor to a
committee or task force where specialized expertise was needed. Sometimes
one is the leader and at other times the position required being humble
participant, providing advice, expertise and support as needed by the
organization to meet all goals.
The above has provided experience and insights to facility Owner goals. A
"training" providing insights which allow one to "get it" when a client's
goals are being communicated. Insights result in a synergistic exchange
which help meet even unstated goals and provide them insights if they are
desired and the client is seeking advice.
Employment / Experience:
. USAF, Senior Base Architect, Laughlin AFB, TX 1974-1978
. DLR Group, Omaha, NE, Senior Associate, Project
Architect and Project Manager 1978-1988
. Levin Porter Associates, Dayton Ohio, Project Manager, 1988-
1990
. Stan and Associates, Centerville, Ohio. Director
Architectural Dept. 1990-1991
. SEM Partners, Inc, Columbus, OH, Principal in the Firm, 1991-
2005
. The Quandel Group, Columbus, OH, Project Manager, 2005-2006
. Grace Polaris Church, Westerville, OH, Director of Service
Ministries (Facilities
Director and Owner liaison /coordinator on design and
construction 2006-2013)
Leadership Skills and Activities:
. Corporate Director of a large Architectural Firm 1991 - 2005
. President of that same Architectural Firm 2000 - 2005
. Co-Founder and President Cincinnati Chapter of Reasons To
Believe 2003-05
. The Ohio State University Veritas Forum, Planning Committee
Member 2004-05
. Presentations and analyses:
Coordinated the tracking and reporting of over $40 million
simultaneously
constructed new and remodeled facilities using self-
developed spread sheets.
Church and Civic Activities:
Committees
. Chairman Global Ministry Advisory Team, GBC Columbus
. Founder of Columbus Satellite Chapter of Reasons To Believe
2005-present
. Co-Founder and President Cincinnati Chapter of Reasons To
Believe 2003-05
. Rose Sale Committee Chairman, Westerville Rotary two
consecutive years.
Business Community
. Promise Keeper group member/facilitator, at my office 1994-
2005.
. CBMC 1996-present, group facilitator periodically 2000-2005.
. "Behind the scenes" Evangelism Team leader under the
direction of Doug
Dickson, multiple years when PK was at Columbus, Ohio
Administration
. Corporate Director with SEM Partners, Architects from 1991
through 2005.
. President SEM, marketer/administrative director from March
2000 - 2005.
. Property Management of building for State & Walnut, Ltd. 1998
- 2013
. Property Management of Grace Polaris Church and Worthington
Christian
Schools 2006 - 2013
Goals:
To be a strongly contributing member of a thriving organization which
provides Facilities Management, architecture, engineering or
development/construction service guidance to the organization or its
clients and their tenants, utilizing project management skills, coupled
with architectural expertise, to form a strong project Team. Taking a
support role as needed and bringing depth to the Team as the needs/desires
of the client may require.
Hobbies:
Christian Apologetics (all flavors); Photography; Music, sing, play praise
harmonica on church worship team; Artistic endeavors of all kinds
References:
Pastor Jim Custer, Grace Polaris Church - 614-***-****
Jim Augspurger, Executive Pastor, Grace Polaris Church of Columbus -
Bill Prenosil, Ohio School Facilities Commission - 614.614-***-****
Dave Beeman, President, SEM Architects, Westerville, OH - 614-***-****
Doug Dickson, Executive Director CBMC, Columbus Area - 614-***-****
Kurt Schmidt, Vice President, Lincoln Construction, Columbus, Ohio -
Facilities/Property Management Experience
State & Walnut, Ltd facilities
(15 years - 7 with SEM Architects and 8 overlapping Quandel/Grace Polaris
Church/WCS Schools)
State & Walnut, Ltd., Westerville, OH
2 Story, 14,500sf multitenant, historic professional office building
2 adjacent properties, leased residences
Grace Polaris Church (Grace Brethren Church of Columbus)
(7 years overlapping w/ State & Walnut Ltd Property management)
Grace Polaris Church, Westerville, OH
Management of facilities and grounds and construction project coordination
scheduling oversight and development project "Owner Rep" for 300,000sf of
facilities in 9 buildings plus temporary structures and athletic complex on
4 sites, 85 acres, 15.5 acres of parking.
Contact this candidate