Senior Executive Assistant

Jessica Patel

847-***-**** *******.*******@*****.*** www.linkedin.com/in/jessicapatel29 Dublin, CA

EXECUTIVE SUMMARY

Proactive, high-performing Senior Executive Assistant with 15+ years supporting C-level leadership in aerospace, hospitality, advertising, healthcare and education. Adept at managing complex calendars, global travel, corporate events and high-impact marketing initiatives. Recognized for driving operational efficiency, optimizing executive workflows and delivering polished communication and event strategies.

Skilled in fostering strong relationships across departments, vendors and clients to meet demanding deadlines in fast-paced environments. A trusted advisor and adaptable team leader known for dedication, creativity and relentless attention to detail.

EXPERIENCE & RESULTS

AAR – Wood Dale, IL

Senior Executive Assistant (08/2019 to 03/2025)

Executive Assistant (06/2017 to 07/2019)

Administrative Assistant (06/2016 to 05/2017)

• Provided high-level support to C-suite executives (CCO, SVP R&E, VP of Finance, VP of Marketing), ensuring seamless daily operations and strategic alignment.

• Managed complex, high-volume executive calendars, prioritizing critical meetings, global travel and elevated demands with accuracy.

• Coordinated 20+ international and domestic trips per month, including itineraries, logistics and on-site support, optimizing executive time and minimizing disruptions.

• Processed $50K–$100K in monthly expense reports; implemented training procedure using Infor Expense Management System; served as go-to subject matter expert for domestic and international teams.

• Oversaw $500K in corporate suite usage for the United Center Arena, managing event ticket distribution, budgeting, invoicing and executive/client experience.

• Streamlined planning and execution of 20+ annual customer sponsorship events with budgets exceeding $300K, managing invoicing, registration, travel and logistics for interdepartmental teams of 4–12 participants per event.

• Organized 10+ on- and off-site annual meetings overseeing logistics, agenda prep and follow-ups.

• Orchestrated company’s largest annual international off-site customer event ($250K budget), managing end-to-end logistics including customer communications, travel coordination, hotel and event accommodations, weekend activities and the design of premium branded promotional materials.

• Partnered with marketing to develop branded collateral and manage the company’s online promotional store.

• Acted as a liaison for cross-functional teams, prioritizing tasks in a fast-paced, ever-changing environment.

• Built and maintained strong vendor relationships, negotiating terms and ensuring timely, high-quality service delivery.

• Entrusted with executive signatures and confidential materials, reinforcing strong ethics and discretion.

Remington Hotels – Dallas, TX

Events & Presentations Coordinator (05/2014 to 04/2016)

• Led end-to-end planning of corporate events ($250K–$1M budgets), managing teams of 5–20 and executing logistics for up to 400 attendees.

• Designed brand materials using Adobe Creative Suite and Microsoft Office, enhancing internal and external communications.

• Collaborated with cross-functional teams to gather data and ensure accuracy, creating presentations including a monthly 400+ slide deck for executive leadership staff meetings.

• Delivered rapid-turnaround deliverables under pressure, meeting all deadlines with precision.

Nordstrom – Dallas, TX

Sales Associate (02/2014 to 05/2014)

• Consistently exceeded $45K monthly sales goals through personalized service and relationship-building.

• Cultivated 1–3 new long-term customer relationships weekly through strategic engagement.

PrairieFire Communications – Mount Prospect, IL

Account Manager (10/2010 to 12/2013)

• Directed accounts in healthcare, education and manufacturing, growing top client revenue by 33% YOY.

• Oversaw $100K+ project budgets, led creative teams of 3–12 and managed multi-channel marketing campaigns.

• Delivered branded content and media placement strategies across print, digital, email and paid channels.

• Ensured quality and accuracy across all client-facing materials including copywriting, proofing and design.

EDUCATION

DeVos Graduate School of Management – Montreux, Switzerland

Master of Business Administration (MBA) (09/2009 to 06/2010)

Northwood University – West Palm Beach, FL

Bachelor of Business Administration (BBA) in Advertising/Marketing/Management

Associate of Arts (AA) in Advertising

(08/2005 to 05/2009)

CORE COMPETENCIES

Executive Support Global Travel & Calendar Management Event & Conference Planning

Marketing Support Budget & Expense Management Cross-Functional Coordination

CRM & Vendor Relations Strategic Communication Microsoft Office Adobe Creative Suite

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