Project Controller

PLANNING/SCHEDULING ENGINEER

JOSEPH Q. PENOR, PMP, CPE, PMI-SP, CPM, CDPM

Project Controller/Planning & Scheduling

Nationality: Filipino

Email: ********@*****.***

Mobile: 009***********

WORK EXPERIENCE PROFILE

Certified Project Management Professional (PMP), Certified Planning Engineer (CPE), PMI Scheduling

Professional (PMI-SP), Certified Project Manager (CPM), Certified Development Project Manager (CDPM), and

Certified Cost Engineer with more than sixteen (16) years of extensive and progres sive experience (Saudi Arabia &

Qatar) in Project Management and Project Control domain which includes Planning, Scheduling, Cost Controlling,

Cost Monitoring, and Project Administration. Before joining ZFP, I worked with ABV Rock Group Company

(EPC Company) for Saudi Strategic Storage Project – SSSP (Petrochemical Projects) under SAUDI ARAMCO

from construction phase until final handover of the site to SAUDI ARAMCO. I was a member of the Emergency

Management Team for proper implementation of safety evacuati on procedures of the Storage Plant. Actively

involved in brainstorming, strategic planning, weekly department coordination meeting and contributed ideas in the

proper preparation of Risk Analysis & Management Plan, Manpower Forecast, Budget Forecast, Sched ule

Baseline, Cost Baseline, Cash Flow, Document Management System, and Manpower Demobilization Plan for the

department which is consisting of more than 1,200 employees of different nationalities. The overall project

manpower for all departments is approxi mately more than 5,000 employees during the peak period.

Currently, I’m working in a consulting company engaged in Architecture Design, Engineering, Project

Management, Information Technology, and Construction Supervision delivering projects located in al l Saudi

Arabia main cities where the Head Quarter is located in Jeddah.

WORK EXPERIENCE SUMMARY

Employment Date Company Name Position Held / Title

Jan 2012 - Present Zuhair Fayez Partnership Consultants Scheduling Engineer / QMS Lead

Jeddah, Saudi Arabia Internal Auditor

Sep 2011 – Dec 2011 Consolidated Engineering Company Planning & Cost Control Engineer

Doha, Qatar

Nov 2005 – Sep 2011 Zuhair Fayez Partnership Consultants, Project Management Systems &

Jeddah, Saudi Arabia Resources Controller

Mar 1997 – Oct 2005 ABV Rock Group KB, Project Planner & Cost Controller

Jeddah & Medinah, Saudi Arabia

EDUCATION

MBA in Project Management (ongoing)

Baccalaureate in Project Administration

Mastering Project Management (MPM)

Master Certificate in Business Management

Master Certificate in Financial Management

AS in Civil Engineering (30 credit units)

Diploma in Project Management

Diploma in Business Management

Diploma in Accounting

Certificate in Cost Engineering

Certificate in Project Management

Certificate in Total Quality Management (TQM)

Certificate in Business Analysis

PROFESSIONAL CERTIFICATION

Project Management Professional (PMP) No. 1319237

Certified Planning Engineer (CPE) No. 82394017

PMI Scheduling Professional (PMI-SP) No. 1217988

Certified Project Manager in ISO 21500 (CPM) No. ISO21500-13002

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PLANNING/SCHEDULING ENGINEER

Certified Development Project Manager (CDPM) No. 0031

Certified in Cost Engineering

Certified in Total Quality Management

Certified Business Analyst (Expert Level)

Scrum Master Accredited Certification

Certified Six Sigma White Belt

PROJECT PLANNING & CONTROL COURSES

Advance Project Management

Project Estimating & Scheduling

Planning & Scheduling Development

Cost Engineering, Estimating and Project Reporting

Planning, Scheduling, and Earned Value Management (EVM)

Project Search & Rescue

Program Planning

Project Scheduling

Project Time Management

Earned Value Management System (EVMS)

Project Information Management (PIM)

Project Leadership

Introduction to Scrum

QUALITY MANAGEMENT SYSTEM (QMS) COURSES

ISO 21500:2012 Guidelines on Project Management

ISO 9001:2008 Quality Management System

ISO 19011:2011 Audit Management System

Total Quality Management (TQM)

Internal Quality Auditor

Six Sigma

PROFESSIONAL AFFILIATION & MEMBERSHIP

Project Management Institute (PMI), USA

Project Management Institute (PMI), AGC Arabian Gulf Chapter

American Academy of Project Management (AAPM), USA

Association for the Advancement of Cost Engineering (AACEI), USA

Society for the Advancement of Value Engineering (SAVE), USA

American Management Association (AMA), USA

International Community for Project Managers (ICPM), USA

WORK EXPERIENCE DETAILS

Zuhair Fayez Partnership Consultants, Jeddah, Saudi Arabia

Scheduling Engineer

Jan 2012 - Present

Achievements & Abilities:

Project Control Functions (Planning, Scheduling, Cost Control & Monitoring with P3/P6/MS Project, Excel) which

includes:

Integrated Master Schedule (Project Schedule Model) Preparation & Monitoring

Integrated Cost Baseline Preparation & Monitoring

PERT & CPM Analysis

Project Performance Evaluation & Reporting (Earned Value Analysis, Data Analysis, Cost Analysis)

Project Report Preparation (S-curve, Pie Charts, Tabular Format, Pivot Table)

Project Recovery Plan Preparation

Project Proposal Estimate Preparation

Project Man-hour Monitoring & Reporting

Verify contractor’s claim against actual work executed on site and extension of time (EOT)

Preparation of Cost & Technical Proposal related documents

Shop Drawings & Material Submittal Status Database Controlling

Preparation of manpower mobilization and demobilization plan

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PLANNING/SCHEDULING ENGINEER

Overall responsible for monitoring and controlling project schedule performance of all ongoing projects of

Construction Department located in Jeddah, Rabigh, Medinah, Makkah, Jizan, Al -Baha, Hail and Taif based at ZFP

Head Quarter PMO in Jeddah, Saudi Arabia in coordination to assigned Project Managers. Responsibilities include

the following but not limited to:

Maintains and monitors the Project Cost Control System, which includes evaluation and c ommunication

methods, conformance to policies and procedures and tracking and reporting tools, to ensure that Project

cost control requirements, milestones and overall budget objectives are met.

Supports the Project Team by assuring that all essential cost control aspects of the project (such as

adherence to scope, milestones, budget and schedule, manpower, man -hours, contractor issues, etc.) are

monitored and communicated to the proper Team Member(s).

Provides assistance to Project Team to ascertain cause of significant deviations from planned budget and

cost performance, requirements and/or milestones. Assists in the development of action plans to correct

unfavorable budget control performance or to take advantage of unusually favorable cost performance

trends.

Monitoring of man-hours and manpower resources assigned in every project.

Establish and update a high-level integrated master schedule using Primavera P6 for all ongoing projects

which is linked to manpower mobilization and demobilization plan.

Review and approve contractor’s submitted program of works which includes Work Breakdown Structure

(WBS), Project Schedule Baseline, Cash Flow, Manpower Histogram, Cost Loading, Resource Loading,

Progress Reports, etc.

Preparation of project performance analysis report and project progress reports. Perform earned value

analysis of project performance and provide report of deviation from schedule and cost baseline to Project

Manager for necessary corrective action.

Ensure all information is properly coordinated, discussed and reported between all members of the Project

Group, the possible changes and potential trends in terms of design, cost, schedule, contract interpretation,

labor and materials that will occur during project duration.

Collect and review all details of any trends to make appropriate evaluation, analysis and resolution.

Responsible for maintaining and updating status and action reports for potential trends and contract trend

notices for scope changes and non-scope changes and its registers.

Utilize Project Tracking System (PTS) to track and records project data and related information.

Ensure that all data and information are properly recorded and coordinated to all project concerned

personnel such Department Director, Project Directors, Project Managers and Discipline Engineers.

Recommend solutions and corrective actions on any deviation against the project baseline.

Coordination to all contractors related to submission and approval of shop drawings & material submittals

in coordination to discipline engineers (Dept. Core Team).

Preparation of proposal documents such as man -month rate schedule, project management approach,

execution plan, management plan, etc during bidding stage of a project. Proper implementation of Quality

Assurance System and Safety Implementation & Management on site.

QMS Lead Internal Auditor

Achievements & Abilities:

Prepare the Internal Quality Audit Schedule in coordination with the QA Manager prior to year start.

Conduct / perform internal quality audit for all depar tments to determine compliance to ISO requirements

i.e. Design, Quality Control, Project Management, Project Control, Project Procurement, Construction

Supervision, HR & Admin, Purchasing, Riyadh Regional Head Quarter, Al -Maather Office Riyadh,

Transportation, and King Khaled University Project in Abha.

Obtain audit brief from the QA Manager, read the relevant procedures and prepare the audit plan.

Conduct the audit to verify the auditee compliance with the quality system.

Prepare non-conformity reports and audit summary report.

Discuss audit results with concerned process owners and obtain confirmation and commitment to rectify

NCRs and to improve weak areas.

Record the resulted audit findings on the NCRs log and update it when required.

Brief the QA Manager on audit activity and present him the findings.

Follow-up with concerned process owners on the required corrective actions due dates and obtain evidence

as deemed necessary.

Ensure that relevant ISO quality audit documents are properly updated, maintaine d, secured, and filed for

easy retrieval.

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PLANNING/SCHEDULING ENGINEER

Coordinate with the department’s management for quality documentation changes; obtain the necessary

approvals prior conducting the change. Fill out change record form in coordination with the Quality

Representative.

Ensure that updated ISO related documents are distributed to concerned personnel, recorded in the

distribution list and updated as and when needed.

Prepare summary analysis report on NCRs for the QA Manager to present to Management when needed.

Evaluate the quality performance of Internal Quality Auditors in audit execution and report

recommendations to QA Manager.

Attend quality training courses as and when required.

Preparation of quality manuals / procedures, work instructions, work flow process diagra ms and related

forms.

Communicate with the QA Manager on related quality issues on regular basis.

Coordination with Business Lines Head for collection and data analysis of Quality Objectives & Continual

Improvement Plan KPIs data.

Assist the QA Manager on any department’s required issue(s) as and when needed.

Conduct data analysis of all internal quality audit data and prepare the report i.e. pie chart, pivot table,

chart, executive summary report, management review report, etc.

Creation of QA portal which shows the internal quality audit performance i.e. no. of observations, NCR,

audit schedule performance, outstanding audit findings, etc.

Preparation and update QA portal data i.e. s -curves, graphs, data analysis result in daily basis to reflect the

actual performance.

Implement quality awareness program as part of the continuous improvement initiative throughout the

organization using presentation materials i.e. slide show, flashes, quotes, etc through emails.

Consolidated Engineering Company, Doha, Qatar

Planning & Cost Control Engineer

Sep 2011 – Dec 2011

Project: Construction of Ten (10) Kindergartens Around Doha (QR 215M)

Achievements & Abilities:

Initiation & Planning Phase

Assumed and performed comprehensive planning and cost control responsibility in coordination with the rest of

project team members (PM and discipline engineers), such as review and approval of project programme of works

created by the contractor. Proper definition and organization of Work Breakdown Structure (WBS), Cost

Breakdown Structure (CBS), Cost Accounts, Activity Codes, definition of Project Milestones, schedule

development, review the feasibility of activity sequences with their respective predecessors and successors

activities, durations of activities based on the nature o f work required and productivity norms used, method of

progress measurement, basis of estimates, determine critical activities using PERT and CPM, establish schedule

and cost variance threshold, ensure that engineering schedule, procurement schedule and co nstruction schedule

coincide accordingly, review the assigned resources to determine whether it is sufficient to perform the required

tasks, verify cost loaded in every task against the approved BOQ value and overall justification based on the nature

of work required. Ensure that the prepared programme of works is in compliance with client’s programme of works

requirements, contract requirements, and other related project documents. Establishes schedule baseline and

Performance Measurement Baseline (PMB).

Project Execution, Monitoring & Controlling Phase

Properly monitor project progress and deviation from project schedule baseline and cost baseline. Review/approve

contractor’s submitted reports to determine completeness and request rectification of any di screpancies.

Preparation of project reports for client such as weekly and monthly progress reports, lookahead schedule, high

level project milestone schedule (Level 5) using Primavera P6 V7.0 (EPPM), Primavera Contract Management

(PCM), S-curve, pie chart, pivot table, spreadsheets, tabular and graphical reports, status reports of material

submittals and shop drawings submittal. Perform earned value analysis of project progress performance to

determine any adverse effect to the project that would jeopardize in achieving the project target completion date.

Recommend recovery plan to contractor on how to cope up with any delay of scheduled critical activities. Attend

weekly progress meeting with the client and contractors to discuss ongoing project related iss ues as well project

risks and recommend corrective action wherever necessary. Determine and verify contractor’s submitted progress

% whether it reflects the actual work executed on site. Record project issues/risks and the action undertaken to

minimize or eliminate the negative impact to the overall project performance. Determine cost and time impact

during integration of new activities schedule into the project baseline of client’s issued Site Instructions to the

contractor. Raise to client any adverse issue that arise during the implementation of such Site Instructions.

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PLANNING/SCHEDULING ENGINEER

Other Assignment

Selected and appointed by the client to be responsible in monitoring and controlling project schedule performance

of all client’s ongoing projects with other consultants; projects under tender and projects under maintenance stage

in coordination with the responsible Client’s Project Manager and Consultant’s Project Manager of each project.

Zuhair Fayez Partnership Consultants, Jeddah, Saudi Arabia

Project Management Systems & Resources Controller

Nov 2005 – Sep 2011

Directly reporting to Executive Director of Project Management Systems & Technical Resources with the

following functions.

Financial Controller Function

Department Budget Preparation & Monitoring

Project Financial Report Preparation (Billing, Invoices, Collection, Petty Cash)

Project Controller Function

Planning, Scheduling, Cost Control & Monitoring with P3/P6/MS Project/EPPM

PERT & CPM Analysis

Project Performance Evaluation & Reporting (Earned Value Anal ysis, Data Analysis, Cost Analysis)

Project Report Preparation (S-curve, Pie Charts, Tabular Format, Pivot Table)

Project Proposal Estimate Preparation

Project Man-hour Monitoring & Reporting

System Administrator Function

Project Tracking System PTS Administration

Role Management System RMS Administration

PTS System Analysis and Development

Electronic Document Management System EDMS Administration

Supervisory Function

Quality Assurance Department Coordination (Quality Manual Preparation & Implementation)

Finance Department Coordination (Budget, Salaries, Vacation, Payments)

Human Resources Department Coordination (Contracts, Manpower Requirements, Visa Requirements)

General Office Management

Coordinate, monitor and control non-technical staffs daily activities

Document Control Center Supervision & Controlling

Achievements & Abilities:

Act as central information source by maintaining and distributing project details e.g. contract

details/organization charts and contractual details.

Assist in the project management process by collecting, collating and producing records, documentations

and reports needed by project managers and other internal stakeholders.

Research, compile, process and coordinate project data e.g. data entry, report generation, metrics colle ction.

Assists PM’s with monitoring task during the project implementation phase.

Prepare correspondence, reports and high quality presentations.

Responsible for preparation, coordination, analysis and tracking of client invoices and variances.

Ensure team members follow defined processes.

Assist the Project Manager with updates to the project schedules.

Record the project actual in the appropriate tracking mechanisms to enable early detection of issues,

ensuring corrective action and escalation where appro priate in support of the project manager.

Compile identified risk and issues in EPM from all stakeholders.

Ensure effective project reporting and communication across all projects.

Track action and report financials of projects accurately in accordance wit h agreed standardized reporting

mechanisms using Project Tracking System - PTS reporting EPM timesheets.

Assist the Project Manager in ensure time capture for budget monitoring and tracking by all resources on

EPM.

Assist the Project Manager in compiling financial governance documentation.

Produce weekly and monthly status report and ensure distribution to all stakeholders.

Actively share relevant information with all stakeholders pertaining to the project delivery activities

executed within the program of works.

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PLANNING/SCHEDULING ENGINEER

Plan and develop project schedule with project team members.

Compile finalized project plans prior to project execution including targets, milestones, cost, resources,

start and finish dates, durations and sequences of events.

Administer and maintain the Project Tracking System – PTS.

Ensure that projects are registered in Project Tracking System - PTS and project numbers are issued.

Closely work with management to resolve department and projects related issues.

Generate ideas to formulate effective solutions for project recovery plans.

Actively involved in manpower planning, mobilization and demobilization planning, recruitment process

and termination process.

Assist with the development, documentation and roll-out of new processes and policies.

Track, coordinate and monitor project invoices and collections related issues with Finance Department.

Manage project database and other related documentation using Electronic Document Management System

– DMS.

Administer Department Employees Database and records (contracts related).

Participate in department strategic planning, brainstorming and preparation of strategic plan aligned with

the corporate strategic goals and objectives.

ABV Rock Group KB, Jeddah & Medinah, Saudi Arabia

Project Planner & Cost Controller

Mar 1997 – Oct 2005

Project: Saudi Strategic Storage Project – SSSP (>SR 11 Billion)

Client: Ministry of Defense and Aviation (MODA) with SAUDI ARAMCO

Project Control Functions (Planning, Scheduling, Cost Control & Monitoring with P3/P6/MS Proje ct, Excel) which

includes:

Creation of Work Breakdown Structure (WBS)

PERT & CPM Analysis

Integrated Master Schedule (IMS) Preparation & Monitoring

Integrated Cost Baseline Preparation & Monitoring

Project Performance Evaluation & Reporting (Earned Value Analysis, Data Analysis, Cost Analysis)

Project Report Preparation (S-curve, Pie Charts, Tabular Format, Pivot Table)

Project Man-hours Monitoring & Reporting

Project Billings Preparation & Verification

Project Cost Estimation

Site Inspection / Quantity Surveying to verify project billings against actual work

executed on site

Achievements & Abilities:

Performs project budgeting and forecast activities with regards to labor man -hours, materials and

equipment required for the project.

Responsible for identification of all deviations against budget/forecast and baseline of the project.

Perform earned value analysis of project performance and provide report of deviation from schedule and

cost baseline to Project Manager for necessary corrective action.

Ensure all information is properly coordinated, discussed and reported between all members of the Project

Group, the possible changes and potential trends in terms of design, cost, schedule, contract interpretation,

labor and materials that will occur during project duration.

Collect and review all details of any trends to make appropriate evaluation, analysis and resolution.

Conduct bi-weekly meetings to discussed and identify scopes and details with the project team to mitigate

measures when it is possible.

Responsible for maintaining and updating status and action reports for potential trends and contract trend

notices for scope changes and non-scope changes and its registers.

Prepare monthly trend register, report and issues in timely manner.

Conduct periodic checking, visual inspection and estimate to ensure the integrity and completeness of

actual quantities installed from field engineering group and in accordance to project requirements and

specifications.

Establishing project requirements in conjunction with Project Cost Engineer with regards to evaluation,

estimate and forecast trend works for direct and indirect job -hours and other scope of services,

organization, procedures and cost reporting.

Responsible for developing and maintaining database for week ly job-hours of direct and indirect man-hours

charges to provide instruction and information to all concern supervisors, payroll and management

regarding accuracy and consistency of timesheet cost codes.

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PLANNING/SCHEDULING ENGINEER

Provide technical and operational direction to assig ned local personnel and Junior Cost Engineers.

Responsible for developing and maintaining weekly and monthly reports such as weekly personnel count,

weekly direct/indirect manpower report and monthly job -hours report.

Ensure that planning activities are executed in such as way that full coordination and integration between

disciplines: design, procurement, construction and commissioning schedule are done accordingly.

Generate well-organized and effective methods of reporting for project progress status.

Establish codes of accounts in accordance to project requirements.

Project monitoring and generate project performance repot to management in monthly basis.

Provide time to time specific cost data information, charts, s -curves, pivot tables, based on actual progress

and approved installed quantities using company provided computer system programs and software: ICS –

Installation Control System, ASC – Store System, DCC – Documentation Control Center System, FAS –

Finance and Accounting System, MIC – Machinery System, and QRC – Quality Record System.

Assist/propose corrective solutions to resolve any deviation

PROFESSIONAL CAREER DEVELOPMENT EDUCATION/TRAINING

Human Resources Management

Risk Management

Corporate Management

Dynamics of Leadership

Operations Management

Budgeting & Controlling Costs

Financial Accounting

Program Planning

Accounting

Project Scheduling

Business Management & Entrepreneurship

Project Time Management

Photoshop Graphics Editing & Design

Project Management

How to write a Business Plan

Earned Value Management System (EVMS)

How to be a top Manager/Executive

Project Estimating & Scheduling

Creative Thinking Techniques

Planning & Scheduling Development

Information Management Principles

Harnessing the Power of Project Management

MSDL Microsoft Digital Literacy

Management Skills & Leadership Development

Management Information Systems

Finance Indicators for Business

Construction Documents (Contracts, Specs)

ISO 9001:2008

Sustainable Electrification Solutions for

Internal Quality Auditor

Six Sigma Developing Countries

Occupational Health & Safety Management (OHSA)

Project Management - System Dev. Life Cycle

Innovation & Entrepreneurship within the Tech

Project Research & Rescue

Community of Nairobi

COMPUTER LITERACY

Project Management Information System (PMIS)

Enterprise Project Management (EPM)

Human Resources System (HRS)

Primavera Project Portfolio Management (P3.1/P5/P6)

AutoCAD

Primavera Contract Management (PCM)

Sketchup, Graphics Design

SureTrak Project Manager (V3.0)

Computer Software and Hardware Configuration &

Tagged Maintenance Management System (TMS)

Troubleshooting

Operations & Maintenance System (OMS)

Windows XP, Windows 7, MS Office 2007/2010

Computerized Maintenance Management System

Information Systems

(CMMS)

MS Excel, MS PowerPoint, MS Access, MS Word, MS

Electronic Document Management System (EDMS)

Project V.2007/2010

Project Tracking System (PTS)

AWARDS & PROFESSIONAL ACHIEVEMENTS

Received a Letter of Appreciation for the successful completion of S audization Training Program for ABV Rock

Group Saudi employees – 2000

Passed the credential examination for Project Management Professional (PMP) administered by PMI – Project

Management Institute, USA – 2010

Passed the credential examination for PMI Scheduling Professional (PMI-SP) administered by PMI – Project

Management Institute, USA – 2008.

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PLANNING/SCHEDULING ENGINEER

Passed the credential examination for Certified Associate in Project Management (CAPM) administered by PMI –

Project Management Institute, USA – 2008

Passed the Project Management Executive credential examination leading to Master Project Manager (MPM) and

Certified Planning Engineer (CPE) credentials administered by AAPM – American Academy of Project

Management, USA – 2011

Project Management Systems Strategic Planning Team Member in conducting business analysis, business process

reengineering (BPR) and revenue forecasting for Project Management Systems & Resources Department in

coordination with McKinsey Management Consultant Representative s – 2005 to 2011

Human Resources Management Team Member in conducting analysis and data collections related to employee job

descriptions, employee performance evaluation system, and employee training program in coordination with

Leading Point Management Consultant Representatives – 2010 to 2011

ZFP Project Tracking System (PTS) Development and Implementation Project Team Member in preparation of

System Requirements Specifications (SRS) and Functionality Test acceptance & approval in coordination with

ZFP Information Technology (IT) Department Representatives – 2010 to 2011

ZFP PROJECTS INVOLVED

- Zuhair Fayez Partnership Consultants Head Quarter Building, Jeddah

- EMAAR King Abdullah Economic City (Bay La Sun Project & Street of Dreams Villa Project), Rabigh

- EMMAR Jeddah Gate Project, Jeddah

- Al Rajhi Bank Branches Project, Western Region

- ANB Regional Head Quarter Project, Jeddah

- ANB Sari Street Branch Project, Jeddah

- ANB Malik Road Branch Project, Jeddah

- 500-Beds Hospital Project, North Jeddah

- Amana Jeddah Project, Jeddah

- O&M of Al Haram Makkah Project, Makkah

- Umm Al Qura Master Plan Upgrading & Development Project, Makkah

- Jizan Housing Project, Jizan

- Aayan Housing Project, Jeddah

- King Abdulaziz University Projects, Jeddah

- Development & Implementation of Project Tracking System (P TS) IT Project, Jeddah

- Jeddah International Knowledge School, Jeddah

CEC PROJECT INVOLVED

- Construction of Ten (10) Kindergartens around Doha (QR 215M)

ABV ROCK GROUP PROJECT INVOLVED

- Saudi Strategic Storage Project – SSSP Jeddah & Medinah (>SR 11 Billion) with Saudi Aramco

Joseph Q. Penor Page 8 of 8

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