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Event Coordinator

Brampton, Ontario, Canada
entry level
November 04, 2013

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Zayba Ramoutar

Brampton, Ontario

Cell: 647-***-****


For the attention of: The Personnel Manager

Dear Sir/Madam,

I am writing to outline my invaluable experience and successful track record in the organization and planning of

events. I believe I possess the skills, qualifications and vital experience necessary to make a very significant

contribution to your organization.

I currently am employed as an Event Coordinator with Simply Green Unique Events. I successfully assisted to

coordinate a charity fashion show and exhibition and am starting to work on a health and beauty tradeshow.

Over the last year and a half, I have gained a wealth of experience in the management of events, including in a

voluntary capacity a product launch for the Samsung Galaxy SIII, a golf tournament for Toronto West Golf, and

a fashion show for Akwaba Cultural Exchange.

In academic terms, I successfully completed a Certificate in Event Management with a 97% GPA through

Humber College, having previously achieved a Bachelor of Arts in Sociology. I am currently working towards

obtaining my CMP.

I am now looking for a challenging new position and am confident that I will be a valuable asset to your

organization. My key qualities include my outstanding organizational skills used to meticulously control

resources and budgets throughout the event lifecycle. I pride myself on my excellent communication skills used

to engage with event attendees, sponsors and colleagues alike.

Please do not hesitate to call me on 647-***-**** so we can arrange an interview to discuss my application in

greater depth.

Yours faithfully,

Zayba Ramoutar

enc.: Resume

Zayba Ramoutar

Brampton, Ontario

Cell: 647-***-****


Professional Profile & Objective

An enthusiastic, energetic and extremely hard-working professional with invaluable experience gained in the

end-to-end management of successful events. Meticulous and well-organized, effectively controlling resources

and budgets to ensure that deadlines and objectives are achieved. Committed to providing outstanding service at

all times, utilizing exceptional communication skills to build rapport with clients, suppliers and colleagues alike.

A strong and supportive team player and leader who thrives in highly pressurized and challenging working


Currently looking for a new and suitably challenging position in the events industry, one which will make best

use of existing skills, qualifications and experience whilst enabling further personal and professional


Career Summary


Event Coordinator

• Overall Event Management on event day

• All aspects of Volunteer Management

• Successful in maintaining budget

• Site inspections

• Developing floorplans - ensuring proper traffic flow and maintaining sight lines.

• Social media marketing

• Securing sponsorship & vendors and overall Sponsorship/Vendor Management

• Development of Media Kits and securing media sponsors

• Graphic design (programs, flyers, floor plans, sineage, etc.)

March 2011 to May 2013 CAKE DREAMZ

Owner & CEO

• Establishing and managing a successful business specializing in the design and creative development of

3D and custom cakes for all occasions

• Managing client relationships, ensuring a full understanding of budgets and requirements while

producing consistently high quality cakes accordingly

Career Summary continued Zayba Ramoutar

September 2012 - May 2013 SEACRET DIRECT

Seacret Sales Agent

• Playing a pivotal role in planning and organizing highly successful special events aimed at

promoting and selling products

• Responsible for researching and securing a suitable venue, purchasing refreshments and maintaining

event budgets as well as preparing swag bags for guests

• Utilizing exceptional communication skills to effectively build rapport with a diverse range of clients

• Managing the recruitment and selection of new Sales Agents and maintaining high levels of morale

and motivation in order to boost retention and performance

2005 & 2006 summers NACEL

ESL Teacher

• Teaching basic English reading, writing and comprehension to overseas students as well as

organizing and supervising a range of daily excursions and activities

April 2002 - February 2005 RBC INSURANCE

Client Escalations Representative

• Conducting thorough investigations into any escalated client complaints and ensuring their prompt

and appropriate resolution

• Deputizing in the absence of the Supervisor involving increased responsibility for the supervision

of the staff

• Coordinating the activities of new members of staff and identifying and meeting their training and

development needs

• Carrying out general administrative duties including preparing correspondence and forms and

responding to requests received via telephone, mail, fax or email

September 2000- April 2002 INVESTORS GROUP

Office Manager / Financial Assistant

• Managed all aspects of the Milton office for two Financial Advisors including coordinating client

appointments, as well as internal and external meetings and events

• Ensured all financial transactions and documentation were completed before submission

Voluntary Work

May 2012 to date TORONTO WEST GOLF

Sponsorship Coordinator/Events Assistant

• Creating and maintaining all contacts in an Access database

• Procuring and securing monetary and in-kind sponsorship/donations

• Creating welcome bags and swag bags

• Site inspections

• General program coordination day of event

Voluntary Work continued Zayba Ramoutar


Program Coordinator - Fashion Show

• Recruit, interview and select Designers and volunteers

• Assign volunteers to services on the basis of programming needs and volunteers' interests and skills

• Plan and supervise ongoing program of all Designers and volunteer services.

• Design and conduct the orientation and training of volunteers

October 2012 - April 2013 WOMEN AT THE CENTRE

Outsourced Event Manager

• Playing a key role in planning and organizing an anti-bullying walk-a-thon for approximately 500-

800 attendees

• Successfully researching crucial corporate sponsorship for the event having created an innovative

package for monetary donations and written correspondence for in-kind sponsorships

• Producing critical paths, function sheets and press releases

• Sourcing and procuring food and beverage and print materials whilst maintaining awareness of

budgetary constraints

May 2012 - June 2012 SAMSUNG

Event Execution

• Actively involved in the product launch for the Samsung Galaxy SIII including initial site

inspection and subsequent setup of the event and signage

• Greeting and registering guests upon their arrival and assembling and distributing swag bags

Education and Qualifications

Certificate: Event Management (2013), Humber College

Concentration: Corporate Events, Sponsorship and Fundraising

Bachelor of Arts: Sociology (2000), McMaster University

Concentration: Gender and Race Relations, Deviant Behaviour

Further Skills

Languages: Fluent in English, Urdu and Hindi

IT Proficiency: Word, Excel, Access, PowerPoint and Outlook

Event experience:

Organizing a variety of events for friends and family including birthday parties (up to 100 guests), baby showers

(up to 45 guests), christening reception (250 guests) and anniversary parties (up to 100 guests)

Contact this candidate