Accounts Payable Manager

Carolyn M. Calabria (h) 845-***-**** (c) *** ***-

7311

** ******** ****, . ******, ** 10970 E-mail: *********@*******.***

Manager- Accounting Services

Twenty one years of management experience in Finance, Information

Technology, Human Resources and Asset Management. Proficient in

implementing and design of accounts payable and general ledger applications

both mainframe and client server technology. Strategic thinker a hands-on

management style as well as effective interpersonal skills in staff

development.

Core Competence

Financial/Human Resource Systems * Accounts Payable and Cash Management *

Staff Assessments & Utilization * Process Reengineering * General

Accounting * Accounts Receivable * Payroll * Project Management* Small

Business Tools (QuickBooks) * Educational Edge

PROFESSIONAL EXPERIENCE

Claremont Preparatory School - New York, NY

Business Manager/Director of Finance-Operations 2009-2012

Manage all aspects of the Business Office responsibilities include but not

limited to fiscal management, accounting, and human

resources/administrative, facilities and enrollment.

Fiscal Management:

. Determine annual tuition rates, budgets and salary increases based

on projected enrollment

. Provide monthly budget updates to division heads and Headmaster

. Collect and report financial and enrollment information

. Maintain capital budgets including constructions of new building

. Meet regularly during the year with division and department heads

to review accounts and prepare projections. Monthly budget reports

Accounting:

. Manage and supervise business office, security, caf and facilities

staff

. Accounts Receivable - 14 million in tuition receivables, cash

management

. Follow up on past due student accounts

. Accounts Payable - invoices, accruing expenses and purchasing

controls

. Budgeting - collect, report and control administration,

facilities, admissions, Lower, Middle and High School spend

Enrollment:

. Work with admissions director and division heads to project

enrollment

. Update enrollment and re-enrollment student contracts

. Oversee return of tuition agreements and deposits and maintain

enrollment

. Determine financial aid allocations

. Manage tuition refund insurance program

. Oversee the initial set-up of new billing accounts

Human Resources/Administrative:

. Prepare letters of employment

. Administer employee benefits programs

. Report and track employment records and benefits data

. ADP payroll and time tracking processes

. E-time reporting

. Educational Edge administration tracking

. Work with facilities manager to ensure that the facility is at all

time clean and safe and identify capital projects needs

. Ensure that all permits and certifications are valid and current

. Manage benefits enrollments, provide claims assistance, manage

terminations and COBRA

. Supervise hiring process in business office and maintenance and

security departments

. Negotiating any rentals of facilities

. Collect data and complete surveys as required, including NAIS,

NYSAIS, and NYS BEDS

. Administer all equipment contracts and leases

Karolyn' Kitchen Inc.

Owner/CEO 2006 - 2009

As the founder of Karolyn Kitchen my goal was to create a business model

that could be franchised and/or networked into the opening of other

kitchens. I have many years of business expertise, with the management,

training, systems and financial skills that will carry Karolyn's Kitchen

from concept to implementation. Unfortunately, the poor economy did not

lend itself to our success and we had to close our doors and put our dreams

on hold.

Accomplishments:

. Architecturally designed a professional kitchen that could service a

high volume establishment

. Built a strong customer base with a quality product, good service and

consistency.

. Maintained a sales level of $350,000 per year. (starting sales 0)

. Established a quality recipe library and website for on-line ordering

. All financial aspects of ownership, A/P, A/R, G/L, balance sheets,

profit and loss statements, purchasing, quality control, sales,

marketing, advertising and managing a kitchen and front end staff of

5.

. Inventory control

Morgan Stanley - New York

1985 - 2005

Vice President, HRIS (2001-2005)

Managed all Human Resource systems for Morgan Stanley companies, and

supporting a diverse population of over 50,000 employees. Systems included

PeopleSoft, HRS (internal application), Benefits, Compensation, Payroll and

Business Objects.

Accomplishments:

. Worked on integrating Morgan Stanley's HR legacy system into

PeopleSoft HRMS which included security, functional redesign,

reporting and interfaces.

. Upgraded Morgan Stanley's HR PeopleSoft 7.1 application to PeopleSoft

8.0.

. Worked on the design, development, and implementation of a

comprehensive Human Resources DB2 system (HRS), comprising 32 major

functions, and created shared service environment. Centralized core

functions and data while decentralizing processing (modular system

design and functionality automated each company's specific policies,

and enabled employees to access their data through IVR, Intranet, and

kiosk applications).

. Designed HRS to front-end payroll system, transforming payroll from

manually-intensive and error-prone to fully automated system producing

over 90,000 checks per month using Advanced Function Printing.

. Re-engineered workflow and processing among human resources, benefits

and payroll departments.

. Responsible for managing HRIS team of 11 professionals.

First Vice President, Financial Systems, New York (1996-2001)

Managed accounts payable and receivable systems for all Dean Witter

Discover companies, supporting Hyperion Essbase, EDI (Mercator), advanced

functional printing, T&E, GEAC M series, ACH, IVR, document imaging/on-

demand and intranet/internet applications.

Accomplishments:

. Designed, development and implementation of an EDI and workflow

process for Accounts Payable with volumes of 100,000 invoices per

month.

. Develop a corporate procurement system "Ariba".

. Developed user specifications for new systems projects, and managed

requests for Accounts Payable information.

. Prioritized and approved programming projects, managed testing, signed-

off on programs, and trained Accounts Payable staff.

. Designed A/P front and back-end process to increase effectiveness by

leveraging technologies to certify department as low-cost, high-

quality systems provider which resulted in annual savings of over two

million dollars.

. Designed and developed a travel and entertainment process for

corporate travel and automated airline ticket reconciliation.

. Designed and developed a 401(k) accounts receivable and invoicing

application using Hyperion Essbase.

. Managed a staff of 4 technical professionals

Managed General Ledger systems for Dean Witter Inter-Capital companies,

supporting automated journal entries, chart of accounts, interfaces both

inbound and outbound and margin account processes.

Accomplishments:

. Re-engineered manual journal entry processes to enhance process

efficiencies

. Integrated two general ledger entities for Dean Witter and Inter-

Capital companies.

. Participated in the consolidation of the corporate chart of accounts

. Designed and developed an automated telecommunication journal feed to

track all telecommunication expenditures by type of equipment and

location.

. Developed subsidiary accounting processes for automated

reconciliations.

. Supervised the development of Hyperion Pillar (budgeting) application.

Vice President Accounting Services, New York (1985-1996)

Accomplishments:

. Following the merger of Dean Witter and Reynolds Securities,

facilitated transition of headquarters Accounts Payable, General

Ledger, Payroll and Bank Reconciliation departments from San Francisco

to New York City.

. Staffed a newly formed department of 5 professionals and 55 clerical

functions.

. Managed an annual budget of 12 Million dollars

. Re-engineered manual data entry processes to include EDI, workflow,

Ariba and Intranet/Internet applications. Enhanced communications and

created first cross-departmental automation development teams.

. Managed 110 Accounts Payable professionals in multiple locations.

. Implemented and designed a multi currency accounts payable and general

ledger system in the Dean Witter London office.

. Served as Dean Witter's first Accounting Services Systems liaison with

programming department, clarifying requirements, prioritizing

projects, and shortening project development timelines

PRIOR PROFESSIONAL EXPERIENCE:

Manager Accounting Services, A.G. Becker Paribas, New York (1983-1985)

Manager Accounts Payable, Cartier, New York, (1981-1983)

Supervisor Accounting Services, Gulf & Western, New York, (1980-1981)

EDUCATION

Business Management, - BA, Hunter College - New York, New York

Accounting and Finance, - New York University - New York, New York

Financial Accounting, - New York Institute of Finance

Additional Information Furnished Upon Request

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