Administrative Assistant Executive

JOANNE MURRAY Contact Information

Home: **** ***** ****

Blvd

Foster City, CA 94404

Tel: 650-***-****

Work: Life Technologies

*** ****** ***** ****

South San Francisco, CA

94080

Tel: 650-***-****

e-mail:

******.******@********.***

SUMMARY: I am looking for an opportunity to join a progressive

organization that has a need for an energetic, enthusiastic and detail

oriented assistant with the opportunity to demonstrate skills and continue

personal and professional growth.

QUALIFICATIONS

. Enthusiastic, self-starter with strong organizational skills

. Ability to be flexible and multitask assignments

. Extensive experience in office administration services and customer

service

. Excellent verbal and written skills, with attention to detail

. Efficient and able to get the job done with minimal supervision

. Notary Public

WORK EXPERIENCE

1997 to Present Life Technologies/Applied Biosystems

Foster City, CA

Executive Assistant, Genomic

Assay Platforms

Support VP & Three Senior Directors

Travel logistics and expense reports

Coordinate meetings from town halls, and monthly roundtables to team

meetings

Arrange offsite meetings and guest speakers

Scheduling WebEx/Live Meeting with Conference Bridge with video

conference for meetings & seminars

Ordering of office supplies and computers for new hires and summer

interns

Use of SAP software and E1 for placing internal/external orders for

staff.

Administrative Assistant, PCR SDS Marketing

Department

Provided administrative support to VP, Sr. Director and staff

Headed project of computer hardware inventory and lease information

Scheduled meetings and travel arrangements

Provided research for marketing staff

Organized presentations for Technical Training

Monitored ordering of supplies for department

Designed graphics for Global Technical Training binder

Administrative Assistant, Science & Technology

Provided research support to VP, scientists and engineers of department

Answered incoming calls

Scheduled calendar for all events

Updates to Lotus Notes database with patents, technical articles and

press releases

Made Travel arrangements for Vice President, staff and interview

candidates

Coordinated department off sites

Prepared correspondence to Universities and Companies

Tracked ordering of supplies

Created filing system for legal agreements.

Staff Assistant, IT Department/Library Services

Provided research assistance to scientists and engineers

Assisted with assigning Lab Notebooks

Coordinated seminars for vendors

Calendaring and scheduling of meetings

Ordered references, patents, journal articles and books

Catalogued journals

Prepared invoices for A/P with tracking of SAP reports

Assisted patrons with locating journals and citations

Assigned and reset of PE Intranet passwords using Unix program

Performed Research on Internet and Dialog Search Engines

1995 - 1996 Dean Witter Reynolds San Mateo, CA

Cashier

Greeted clients and assisted with deposits and issued payments on stock

sales

Data entry of deposits and securities on daily basis

Processed the mail

Covered phones for the receptionist

1994 - 1995 Business Temps Seattle, WA

Receptionist/Assistant

Temporary assignments as administrative assistant and receptionist

1984 - 1994 Cohn, Schlauger & Sommer San Mateo, CA

Administrative Assistant

Assisted with bookkeeping and balance sheets

Managed front desk and greeted clients.

Entered checks for business clients in Centurion accounting database

Prepared correspondence to clients and compiled income tax returns.

Performed monthly bank reconciliation's

Delivered tax information to clients

Ordered supplies and miscellaneous office equipment

EDUCATION

College of San Mateo Coursework: Computer and Information Science San

Mateo, CA

Continuous professional training through company programs

Pursuing Bachelor's Degree in Accounting with University of Phoenix

COMPUTER SKILLS

MS Windows, MS Word, Excel, PowerPoint, MS Publisher (Graphics)

Outlook 2007 - Lotus Notes 7.0, Snag-it Software, Adobe Acrobat, Adobe

Illustrator

SAP, HTML, Orgchart, Visio, E1

Internet Search Engines

LANGUAGES

Fluent in Spanish

Contact this candidate