Accounts Payable Manager

Eve Ebeid

**** ******** ******

Ridgewood, New York 11385

Home Phone: 718-***-**** Cell Phone: 917-***-****

Email: ********@***.***

OBJECTIVE

Highly motivated individual seeking a challenging position within a dynamic and professional

environment that provides an opportunity to work independently and as part of a team. 10 Plus years’

experience in business, including managerial skills and ability to execute in a detailed, organized, flexible

and enthusiastic fashion.

EXPERIENCE

XO Group, Inc. Accounts Payable Manager May 2012 Present

New York, NY

• Accounts Payable process which includes providing direction and teaching Accounts Payable Associate

• Establish and maintain relationships with all Department Heads to establish a more cohesive process of

monthly invoices

• Ensure that all invoices are coded correctly for entry into Great Plains for all Companies

• All Cash Expense reimbursements reviewed, coded and journalized into system then set up spreadsheet

to reconcile then forwarded to payroll for reimbursement

• Process all month ending invoice Accruals

• Prepare G&A Commentary of previous month’s entries

• Process all reclass and Accrual entries for G&A

• All Wire Transfers reviewed coded and processed into GP and manual entries for recording into system

• Liaison with all of the vendors to ensure timely payments

• Review all entries and reconciliations for Inter-Company accounts

• Supervise check twice weekly check runs for all Companies processed, check coding, and proper

approval signatories and ensuring proper procedures followed

• Reconcile accounts with discrepancies

• Work closely with Senior Accountants to determine projects or fixed assets across all companies

• Process all invoices for multiple locations

• Review aging statements with personal, delegate office policies and procedures to staff.

• Meet weekly with Mid to Senior level management for any and all upcoming projects and local and

regional media distribution

• Ensure month end reports are accurate and in compliance with XO guidelines.

AFD Contract Furniture Inc. Accounts Payable Manager May 2006 –Feb. 2012 New

York, New York

• Establish and maintain relationships with individual and business vendors, and provide assistance with

problems the said vendors may have encountered. Plan, direct, and coordinate the activities of workers

in the A/P Department.

• Ensure that all orders were entered correctly so that the EDI system works efficiently to avoid delays

with processing payments.

• Supervised payments for 100mm volume

• Took care of all payments for the Company and personal Amex Card

• Weekly meetings with Controller to go over any and all issues with sales, vendors and personnel.

• Manage all of Steelcase Account from inputting invoices to paying in the new fast track system to

ensure capture of additional discounting.

• Coordinated staff by Commodity to ensure full knowledge of specific vendors

• Set up system for Vendor entry into database

• Implemented new procedures for Bi-weekly check runs

• Cost orders when necessary and advise sales of any and all issues with their orders.

• Review all of the operational expenses and code to proper GL.

• Set up spreadsheets to track car leases, telephone for multiple sites, & Insurance payments

• Contacted vendors and set up terms to control cash flow

• Worked closely with Senior Management to delegate point person for overhead invoice approvals

• Supervise all check runs, checking paperwork to ensure proper amounts, procedures and codes were

distributed.

• Reviewed invoices for used tax and calculate accordingly if applies. Handling resale certificates for

multiple states.

• Meet weekly with CFO to ensure proper cash flow requirements are available for disbursements for the

following week.

• Review all entries and reconciliations for Inter-Company accounts

• Review aging statements with personal, delegate office policies and procedures to staff.

• Enter all manual checks that have been processed through EFT.

• Review charge-back documentation and hours to ensure proper amounts were established.

• Supervise all entries into the Puerto Rico and Canadian accounts.

• Liaison with all of the vendors to ensure timely payments.

• Process reports for 1099 preparation.

• Ensure month end reports are accurate and in compliance with AFD deadlines, also prepare year end

closing in preparation of year-end audit.

City University of New York New York, NY 12/02 – 5/06

Accounts Payable Manager

• Supervised seven person staff and ensured prompt payment of invoices

and job functions

• Approved all City Payment Vouchers entered into the City Comptrollers

system

• Approved all of the State payments Vouchers, including signing off on

anything over the ten thousand threshold

• Closely supervised all invoices for 2 Billion volume

• Approved all Fringe Benefits payments which total to 335 Million per

year

• Approved all of the wire transfers to a Tax Levy account with the State

Comptrollers Office for Payroll and Vendor payments

• Reviewed and Reconciled CUNY Financial Accounting System with

State Central Accounting System

• Reviewed and Reconciled NYC Financial Management System and

CUNY Research Foundation Accounting System and processed appropriate entries to

keep the systems synchronized

• Processed and Reconciled all invoices for various accounts

• Cleared up Suspense reports when Vouchers are entered incorrectly

• Audited all of the Amex and Visa charges and coded all of the charges

including all of the Journal Entries

• Acted as Liaison for all 19 Colleges and their Accounts Payable and

Purchasing Departments

• Trained all of the Staff to comply with Accounts Payable guidelines

• Handled all of Petty Cash, Travel Advances, Travel Voucher, Research

Foundation and reconciliation for all CUNY Colleges

• Acted as Liaison for the University with the State of NY, City of NY

and it’s Colleges

• Acted as Sexual Harassment Panel Coordinator for the Central Office

Dancker, Sellew & Douglas New York, NY 6/99 – 12/02

Accounts Payable Manager

• Supervised five person staff

• Managed all components of Steelcase account averaging 10 mm a month

• Supervised invoices for 100mm volume

• Cost Accounting to any additional costs made by sales team

• Applied costs to orders when lines or costs were not included

• Trained employees in all Accounts Payable functions

• Put in checks and balances to assure proper payment and within terms for vendors

• Set up redistribution of vendor invoices within staff to accommodate to strengths

• Had in house training for Microsoft Office

• Reviewed Purchase Orders, check requests and other related documentation for

completeness and compliance with financial policies and procedures

• Set up point person within the Company to approve invoices to expedite invoices

• Primary point of contact with Vendors, business managers and associates

• Handled the resolution of account discrepancies

• Reviewed all invoices for used tax and calculate acordingly

• Worked closely with special projects to increase company cash flow

• Assisted with month and year end closing

• Daily interaction with different levels of management including Chief Financial

Officer, Controller, Salespeople and Administration

• Conducted Inventory Audits

• Issued 1099 forms

• General Ledger coding of miscellaneous receivables

• Set up new vendor database for the new Hedberg System to consolidate companies

• Worked closely with Admin. Manager to establish chargebacks procedures

• Worked closely with Human Resources to resolve staff issues

Daniel F. Young, Inc. New York, NY 2/97-6/99

Accounts Payable/ Accounts Receivable

• Managed the processing of vouchers for payment

• Processed IATA, ACH and airline payments

• Researched monthly worksheets

• Processed paperwork for wire transfers, credit advices expenses and manual checks

• Applied checks with reference numbers on AS400 and accounting for Windows 95

• Acted as liaison between vendors and customers

• Printed statements, Pro-forma reports, A/P and A/R transactions

Education

NYC Technical College Brooklyn, NY 94-97

Major: Business Management and Accounting

SUNY Empire State ’05-present

Business, Economics and Marketing

Computer Skills

Hedberg SQL, AS400, ACCT.V3.0, Excel, Word, Outlook, Q Basic, FMS (City Comptroller’s system)

CAS (State Comptroller’s system) FAS (Internal System)

Languages

Fluent in Spanish

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