Administrative Assistant Office

NOELLE MALONE

Elk Grove, California

Home Phone: 916-***-**** **********@*****.***

A “get it done”, dedicated professional with a sunny disposition, attention to detail, and more than a

decade of solid experience holding an office together

SUMMARY OF QUALIFICATIONS

Over 10 years as a Senior Administrative Assistant in the engineering, environmental, professional

staffing, and financial services fields

Improved efficiency of a staff of up to 50 with day-to-day administrative tasks

Consistency in performing daily mandatory data file updates correctly

Knowledge of basic service and maintenance for most office machinery

Effective, patient communicator (speaking and writing)

Proficient in all MS Office applications

Well-organized, self-motivated individual with ability to quickly learn new tasks and balance multiple

assignments on a tight schedule

Consistent track record of meeting goals and delivering a high level of job performance

Proven ability to build strong customer/client relationships and build rapport with staff

Friendly and enthusiastic while maintaining a professional and functional office environment

PROFESSIONAL EXPERIENCE

PBS&J Sacramento, California

Administrative Assistant

2005 - 2010

Input all client subcontracts into Oracle system

Assisted Senior Marketing Team with proposals with quick turnaround times

Coordinated the preparation and shipment of client files to offsite locations

Maintained complex calendars for Project Managers

Liaison between Office Manager and employees for on- and off-site meetings

Coordinated and organized business meetings and luncheons for Senior Management

Prepared all outgoing FedEx, California Overnight, UPS, and outgoing mail

Handled all incoming high volume calls for an office of up to 50 staff

Ordered all office supplies through preferred vendors, including Burkett’s, OfficeMax, and

copier/printer supplies from XEROX

Prepared expense and budget reports for Project Managers and Office Leader

Coordinated conference room scheduling and set up conference rooms for meetings

River City Staffing

Old Republic Title Sacramento, California

Administrative Assistant

2003 – 2005

Greeted all incoming clients and customers

Scheduled appointments for Notary signing

Filed escrow files, data entry

Helped potential clients with paperwork for home purchases

Operated multi-line telephone system and directed calls to Escrow Officers

Prepared checks for realtor pickup

Cal Fed Bank

Legal Processor

1997- 2000

Processed Writs of Execution in assisting Sheriff with collecting a court ordered debt

Processed EDD, State Board of Equalization, FTB, safe deposit boxes, and EDD levies for money

owed

Accepted and processed subpoenas from Sheriff’s Department for D.A. office

Sent out courtesy letters to customers alerting them of funds held by government organizations

Checked processing on the date the funds are due to be released from the bank to government

agencies and or Sheriff’s department

Entered all processed and rejected levies and Writ of Execution in the TAB system for future bank

references

Contacted bank branches for signature card copies to be submitted with subpoenas for D.A. office

EDUCATION

Argonaut High School Sacramento, California Diploma

American River College Sacramento, California

Business Management

REFERENCES AVAILABLE UPON REQUEST

Contact this candidate