Administrative Assistant Manager

Maggie Mahaffy

510-***-**** Cell

*************@*****.***

Summary of Qualifications

* Administrative professional with over 15 years of increasing responsibility in report preparation, meeting and travel coordination and database management.

* Ability to maintain a high level of confidentiality.

* Proficient computer programs including MS Office (Word, Excel, Outlook, Access, Sharepoint), and more.

PROFESSIONAL EXPERIENCE

Ryals Associates, Oakland, CA 9/2013 – 10/2013

Ryals Associates is an employment agency

* Created an Operations Manual for Berkeley Humane Society

* Created Contact List

* Upgrade/created forms

XOMA Corporation, Berkeley, CA 1/2006 – 2/2013

XOMA Corporation is a biotechnology research and development firm

Administrative Assistant - Environmental Health &Safety (EH&S)/Facilities

* Contributed to XOMA’s first violation free inspection by Department of Public Health.

* Created and implemented extensive employee database and reports.

* Managed permits from submission, payment and follow-up to expiration tracking.

* Maintained EH&S written plans and Standard Operating Procedures.

* Supported system administration of BlueMountain Facilities database.

* Organized travel and heavy meeting schedules.

Children’s Hospital Oakland, CA 7/2005 – 11/2005

CHORI is a children’s hospital and research institute

Confidential Executive Administration Assistant

* Provided administrative support to VP Marketing and Corporate Communications

University of San Francisco, SF CA 3/2004 – 6/2005

USF is an academic institution.

Confidential Administrative Assistant, HR

* Administrative assistant to AVP and executive department staff

* Managed all aspects of annual HR Conference

* Automated administrative procedures

* Designed simplified layouts for many HR forms

* Coordinated equipment purchase/repair

* Supervised and trained student workers on HR policy and procedures

* Managed heavy event schedules

* Department research, editing, writing and proof reading resource

The Performance Group, Emeryville, CA 1/2003 – 2/2004

TPG is a meeting planning and travel incentive company.

Event Registration Coordinator

* Managed all aspects of event guest registration – through MS Access

* Developed online payment procedures

* Enhanced database design and improved tracking and reporting

* Managed client and attendee travel and housing needs

* Prepared client and attendee correspondence.

* Assisted in Website creation for each event – including testing and proofing

Autodesk, San Rafael, CA 3/2002 – 1/2003

Autodesk is a software corporation

Client Service Representative

* Provided client assistance for complex architecture software program

e2k World, Palo Alto, CA 5/2001 – 10/2001

e2k is an events and entertainment management company.

Registration Services Manager – Events – Consultant

* Managed attendee registration and exhibitor logistics

Ziff Davis Events, Foster City CA 7/1999 – 3/2001

Ziff Davis is a Digital media company

Registration Services Manager

* Managed logistics for over 25 conferences and trade shows with 300 – 200,000 attendees

* Managed budgets, staff, floor plans and Websites

Education

* Holy Cross Ladies College (Sydney, Australia)

* Hales Business College (Sydney, Australia)

Skills

* Microsoft 2007 suite – Advanced

* Administrator BlueMountain CalMan data management system

* Administrator Crystal Reports

* ProWatch security system

* Oracle Accounting System

* Experienced in Adobe Acrobat, Access, Sharepoint, and Visio

Affiliations

* Stage Manager: East Bay theatre companies (2001-2002)

* Rider, Speaker, fund Raiser and volunteer; California Aids Ride, SF AIDS Foundation –Life Cycle (1997 – 2002)

* Certified Public Speaker: Toastmasters – presented at over 50 fund raising events (1997 – 2002)

Awards

* XOMA Night on the Town Recognition 2012 – outstanding performance and file maintenance XOMA’s first violation free inspection by Dept of Public Health.

* XOMA Kudos 2012 – recognition of support towards successful completion of final three production lots in XOMA 2.

* XOMA Night on the Town Recognition 2010 – recognition of role as key team member of 2010 Annual Summer Outing.

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