Data Entry Administrator

JOSE RIVERA

**** ********* ******

Westbury, New York 11590

Cellular Telephone: 646-***-****

Home Telephone: 516-***-****

Email: *********@*****.***

EXPERIENCE

Dollar Tree, Westbury, NY

(Retail Chain)

Sales Associate- 06/13-Present

Lifetime Brands, Garden City, NY -Temporary Position

(Kitchenware distributor)

A/P Administrator- 07/2011-09/2011

. Data entry of invoices, chargebacks, and credits using SAP software

. Interacting with vendors, coworkers and supervisors regarding invoices

. Reviewing and preparing wire transfers for data entry

. Proofreading and editing invoices to assure accuracy

. Opening daily incoming mail and sorting invoices

. Coding, prioritizing, distributing and submitting invoices for

approval

. Reconciling, integrating and grouping purchase orders, packing slips and

invoices from vendors

. Uploading electronic United Parcel Service invoices for storage,

retrieval and approval

. Organizing and filing invoices, wire transfers and packing slips

. Attending and participating in monthly departmental meetings

Maxim Magazine (Alpha Media Group) New York, NY - Temporary Position

(Publishing and media company - parent company Cerberus)

A/P Administrator- 06/2010 - 08/2010

. Data entry of various type invoices utilizing Oracle

. Handling inquiries from vendors and employees

. Processing of employee expense reports which may include: researching,

coding, and data entry

. Distributing and sorting invoices for coding and approval

. Investigating and resolving invoice discrepancies

. Reconciling vendor monthly statements

. Following up with vendors, coworkers and supervisors on various

processing issues

J. Crew, New York, NY - Temporary Position

(Clothing retailer)

A/P Administrator - 01/2010 - 03/2010

. Coding and data entry of various types of invoices utilizing SAP

. Handling customer inquiries via email and direct telephone contact

. Preparing invoices for review by company buyers

PL Developments, Westbury, NY

(Pharmaceutical packaging)

A/P Administrator - 04/2009 - 06/2009

. Data entry of invoices using Oracle software

. Resolving customer inquiries via email and telephone

. Matching invoices with purchase order documents

JOSE RIVERA Page 2 of 2

FutureBrand, New York, NY

(Branding firm - parent company - Interpublic Group)

A/P Administrator - 10/2007 - 3/2009

. Creating purchase orders daily for incoming invoices utilizing SAP

. Preparing and submitting all approved invoices and purchase orders to

home office for processing

. Preparing, coding, and checking employee expense reports for accuracy

. Corresponding with vendors via email and telephone contact

. Evaluating monthly statements and reconciling discrepancies

. Finishing all invoices by sorting, separating, stamping and distributing

to payees

. Filing, sorting, along with distribution and maintenance of all related

paperwork

ICAP USA LLC, Jersey City, NJ

(Brokerage firm)

A/P Administrator - 9/2006 - 5/2007

. Processing invoices and check requests utilizing SAP

. Document preparation such as: organizing, sorting, coding and obtaining

approval

. Performing data entry of accounts payable invoices from pending to

approved

. Distributing all invoices to the appropriate locations and departments

. Checking invoices for accuracy, processing final copy of invoices for

mailing or special handling

. Reconciling paid invoices with checks issued

. Addressing vendor inquires, creating and maintaining vendor files

. Reviewing monthly statements for accuracy

IMG/TWI, New York, NY

(Sports management and television production)

A/P Administrator - 12/2002-4/2006

. Reviewing and entering incoming invoices

. Creating corresponding Excel reporting spreadsheets for import to SAP

. Checking and entering employee expense reports and

. Distributing and special handling of processed checks

. Performing document imaging of invoices to IXOS for company public

viewing

. Matching processed invoices with checks issued

. Maintaining file system for accompanying paperwork

. Handling customer inquiries and researching discrepancy issues

. Creating vendor files in SAP system in preparation of ACH/wire

transfers

. Entering and verifying bank instructions for vendor payment via wire

. Matching invoices and checks for review

Investec Ernst & Company, New York, NY

(Investment services)

A/P Administrator - 12/1997 - 9/2002

. Ensured the timely and accurate payment of invoices

. Matched and entered invoices into a mainframe system

. Posted invoices for payment in JD Edwards

. Matched invoices to check copy and filed invoices and copies of checks

. Processed travel and entertainment entry, utilities, and recurring

liabilities

. Reviewed inquiries from vendors which may include: follow-up to

resolve open issues

SKILLS

SAP, Oracle, JD Edwards, Microsoft Excel, Word and Outlook for Windows,

Microsoft Internet Explorer

Contact this candidate