Project Manager Assistant

Jacqueline M Neault

**** **** *** *****, ********, GA 30068

Cell 770-***-****

**********@*****.***

SUMMARY

Executive Assistant with more than 8 years of executive level

administrative experience in a variety of business environments. I have a

superior record of productivity and departmental improvements; exceptional

skills in organization, project prioritization, problem solving and

communication.

SKILLS

Highly skilled organizer, event planner, scheduler

Proficient in Microsoft Office, Microsoft Publisher, Microsoft Outlook,

Microsoft Visio, Internet, E-Mail, Concur

User of Webex, Microsoft Access, SAP, FileMaker Pro; Familiar with Lotus

SmartSuite

Notary Public

EXPERIENCE

5/13 - Present Gentiva Hospice, GA - Executive Regional Assistant

Responsibilities

. Administrative Support for Southeast Sales and Operations

Team

. Support 7 Executives - to include RVP of Operations, RVP of

Sales, Regional HR Director, RVP of Clinical Operations,

Regional Finance Director, National Medical Director, and

Regional Recruitment Manager

. On-boarding of new employees

. Numerous administrative duties - to include making travel

arrangements, processing of expense reports, meeting

planning, calendar scheduling, creation of Excel

spreadsheets and PowerPoint presentations, ordering

supplies, guest reception

Accomplishments:

. Personally restructured Regional Office with better

processes and procedures to provide smoother operations and

better efficiency to the team ensuring they lacked nothing

. Assisted in the planning and coordination of meetings of

various size - examples include 2013 National Hospice

Medical Directors meeting (100+ people)and Memory Care

launch meeting (300+ people)

. Recognized by leadership for having exceeded expectations

in administrative responsibilities

. Reduced office spending by 20% in the ordering of supplies

- implemented better controls

8/07 - 9/12 EIS, Inc, Atlanta, GA - Executive Assistant

Responsibilities

. Administrative Support for multimillion dollar division of

Genuine Parts Company

. Right arm of the 5-man Executive Team - to include the

President/CEO; SVP/CFO, SVP Marketing, SVP Operations &

Logistics, SVP Electrical

. Provided assistance to the Accounting, Marketing, and the

Human Resources Departments

. Created PowerPoint presentations and Excel Spreadsheets,

calendar management, travel and meeting arrangements,

expense reports

Accomplishments:

. Offered a permanent within the company as a result of

outstanding performance after working as a temporary

employee for 30 days

. Successfully negotiated corporate rates at local hotel

which not only lowered EIS hotel expenses saving over

$13,000 and provided better services, in addition, reduced

the rates for all 8 GPC companies

. Reduced vendor expenses to half in such things as coffee

and catering services while still maintaining excellent

service and quality products

. Successfully navigated 30 training seminars hosting over 20

individuals per meeting handling flights, hotels, food and

materials without incident

. Provided essential assistance through 3 company mergers

1/07 - 8/07 The StoneHill Group, Inc, Atlanta, GA - Assistant to the

President

Responsibilities

. Provided administrative and support functions for this $5

million mortgage outsourcing company

. Support to the President, the Marketing Department, the IT

Department and the Project Manager

. Prepared expense reports, secured all resources for all

meetings to include rooms, audio/visual equipment,

lunches/refreshments, etc.

. Managed the President's calendar and sent emails and

correspondence on his behalf at his request

Accomplishments:

. Made complex travel arrangements for President who traveled

75% of the time, including multi-leg trips, arranged

planned presentations, conferences and dinner meetings.

Similarly handled travel for other senior executive

committee members.

. Acted as Interim Staffing Manager with responsibilities

including conducting interviews and recruiting new talent

. Designed Marketing brochures which were used regularly to

demonstrate company's capabilities with potential clients

. Designed flow charts for all company processes which were

used in training both employees and clients

. Purged Contractor Database containing over 2000 contractors

reducing it to approximately 120 useable contractors,

dramatically easing manager's decision-making

. Per client request, implemented an annual Information

Security Training and Testing program for all personnel

tracking certification of attendees

12/03 - 11/06 Freedom Mortgage Corporation, Indianapolis, IN - Assistant

to Division Head

(Previously known as Irwin Mortgage Corporation)

Responsibilities

. Provided administrative and support functions for $2.5M

Process and Operations Risk Management Division within this

$126BB company

. Support to two First Vice Presidents, three Vice

Presidents, one Assistant Vice President and staff

. Prioritized tasks and projects to meet all division

deadlines, assisted in Federal and State audits (averaged 3

- 4 per month).

. Prepared monthly Board packages, PowerPoint presentations

and Excel spreadsheets

. Managed contract files, luncheon meetings, and

correspondence

. Recorded and distributed meeting minutes, researched loan

files for various departmental needs, managed calendars and

other clerical duties

Accomplishments:

. Offered a permanent within the company as a result of

stellar performance after working as a temporary employee

for 3 months

. Reduced delivery time of Board materials from 2 days to 3

hours by restructuring delivery schedules, delegating

tasks, following up with personnel, and utilizing calendars

to receive needed information in a timelier manner

. Negotiated and arranged travel and hotel rates in local

area saving $100 per person per stay saving the company

annual savings of approximately $14,000

. Designed PowerPoint presentation utilized in the Mortgage

Bankers Association Future Leaders program and presented to

the city of Miami-Dade, Florida for suggestions to improve

the area

. Received 3 special bonuses for such things as restructuring

and organizing the division, as well as exemplary

performance.

4/03 - 12/03 EMSI, Columbus, OH & Indianapolis, IN - Customer Service

Representative/ Medical Technician

10/02 - 4/03 Boys & Girls Clubs of Columbus, Inc - Administrative

Assistant

4/01 - 8/02 Eastern Rehabilitation Network, Newington, CT - Assistant to

Executive Team

1998 Honorably discharged from the United States Coast Guard after 10+

years of service

EDUCATION

Framingham State College, Framingham, MA

Military Electronics School

Military Medical Technician School

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