Administrative Assistant Manager

Jonalyn Cutamora Santos

Al Thumama, Doha Qatar

Husband Visa

E-mail add.: ****************@*****.***

Mobile number: +974-****-****

Objective

To obtain a position that would fit my qualification. To enhance my skills, knowledge and strong determination that can utilize in the pursuit of professional excellence.

Professional Experiences

Modern Recycling Factory

Secretary to the CEO/ Export Coordinator

Mesaeeid Qatar

(March 2018 up to May 2019)

Maintain calendar, schedule meetings and provide phone support for CEO.

Maintain contact lists.

Brings important e-mails to CEO's attention.

Circulate memorandum or correspondences and collect responses.

Prepare travel arrangements and expenses reports.

Demonstrated computer proficiency within a Windows environment including MS Office products (e.g., Word, Excel, PowerPoint, and Outlook).

SAP knowledge – Process Marketing Invoices, Product Entry, Quotation, P.O., and Delivery Notes).

Monitor and check all reports, including sales report, daily inventory reports, business expense reports, phone bills, leave applications, purchase requisitions and all relevant correspondences.

Ability to build working relationships, influence all levels by being knowledgeable and credible.

Based on manager’s provided drafts and direction, create presentations and assist in the preparation of reports and research materials, many of which are highly confidential and/or sensitive in nature

Handling of customer’s enquiries/ complaints.

Searching and sending Introductory letter to all prospect buyers, distributors and traders from different countries.

Creating dashboard to advertise all products in Alibaba, Go4world business Trade Portal.

Attending seminars/ workshop conducted by QDB for all Exporters.

Research and collect information for market analysis and prospective opportunities.

Preparing necessary documents/ samples needed for exhibitions to other country (BATEMATIC Exhibition-Algeria). Ex. Product samples, Product catalogue, Packing list, Technical specification, Prequalification documents, Performa Invoice, Certificates.

Coordinate with different logistics / Courier Company (GAC, GWC, Shepherd, Fedex, and Qpost) for documents needed and to ensure timely shipments of goods.

Qatar Gas -Al Khor Community

(AMWAJ Catering Services)

Secretary to the Head of Clubs, Recreation and Community PR Doha Qatar

(July 2015- February 2018)

Prepare minutes of meeting for the quarterly residents forum.

Collects and compiles the monthly report from different departments such as recreation, reception, security, accounts, youth club, kids play area, library, QHSE department for the Head of Clubs report.

Points of communications for all verbal and written concerns, comments, complaints and suggestion from the community residences and raise to the head of clubs for proper disposition and action.

Preparing purchase requisition for the all clubs needs including the maintenance of all the facilities like the swimming pools, restaurant, kitchen, lounge area etc.

Prepare monthly function room rental report.

Calculating the club income/expenditure for classes

Prepare the payments for social and recreational class instructors.

Collate the ‘Daily Cashier Reports’ for the Monthly Club Income Summary

Arranging transportation requested by the residents for their recreational and club organization activity

Provide new menu card design or revision for all club restaurants.

Creating posters and sending softcopy to Admin Assistant – Communication to upload on to the website

Assisting large events.

Create monthly movie schedule for Clubs.

Process and file Library suggestions forms and communicate actions for each form to the Librarian

Payment Requests to AMWAJ for any miscellaneous payments such as services rendered or additional staff required i.e. librarian reliever/additional lifeguards-

Assisting the Head of Clubs with schedule, reminders, notes, appointments etc. AMWAJ Catering Services Company Limited (Head Office) Secretary –Planning, Sales & Marketing Department

Doha Qatar

(June 2013- July 2015)

Bids for new catering, cleaning, and other allied services tenders.

Contribute in preparing commercial and technical proposals for the new bids and was as successful in bidding for major projects form the clients like Qatar Petroleum, Qatargas, Dolphin Energy, Qatar Foundation etc.

Preparing Pre- Qualification documents

Give assistance to the Sr. Commercial manager in preparing Covering letter, Letter of Intent and Letter of Award for Tenders.

Encoding & compiling all gathered data from different departments like QSHE and HR for Tender documentation.

Coordinate market research projects, and use the data to help assess current effectiveness of campaigns and to help with future marketing schemes.

Prepare and deliver promotional presentations.

Updating and maintaining the marketing department’s documentation and database.

Updating the Contract list stored in Archive room. Muhibbah Engineering Co.

Project: New Doha International Airport Catering Facility (CP 21) Administrative Assistant (Commercial Department)

Doha Qatar

(March 2009 – March 2013)

Updating Payment Certificate Summary.

Preparing monthly fund requisition of all the Subcontractor and submitted to Accounts Department.

Processing Purchase Order/Purchase Requisition, Snag List and other document as needed.

Recording, Scanning and Transmitting Subcontractor’s Change Order, Letter of Award/Letter of Intent to DCC Department.

Monitoring Incoming Letters from other Subcontractor.

Issuing Works Order of other Subcontractor.

Monitoring Works Order done by other QS personnel.

Receiving and recording Purchase Order from Procurement Department. Store Specialist Inc.

Administrative Assistant

Cubao Quezon City, Philippines

(December 2006 - December 2008)

Shopwise Antipolo City

Operation Assistant

Goods Receiving Department

Antipolo City, Philippines

(May 2005 – November 2005)

National Statistic Office (NSO)

Administrative Clerk

Sta.Mesa Manila

(July 2003-November 2003)

Education

TECHNOLOGICAL INSTITUTE OF THE PHILIPPINES

Quezon City Philippines

Bachelor of Science in Computer Engineering

(1996-2001)

Training and Seminars

Time Management Training, June 2016, Al Khor Qatar Pre-employment seminars, TIP QC, Manila, Philippines PC Troubleshooting and Networking, TIP QC, Manila, Philippines Effective Customer Relation, TIP QC, Manila, Philippines Basic CISCO Programming, TIP QC, Manila, Philippines Basic AUTOCAD Introduction, TIP QC< Manila, Philippines Introduction of Visual Basic Programming, TIP QC, Manila, Philippines Seminars for Effective Supervision, SM Supermalls, Pasay, Philippines

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