Administration, Document Controller

Gerrald John W. Maboot

Marino Bldg. Mekka St. Fahaheel - Kuwait

Mob. No.: +965-********

Email add: **********@*****.***.**

PERSONAL SUMMARY

I’m having 10 years of experience focused in the field of administration and documentation for a variety of project phases from Oil and Energy, Engineering Procurement Construction (EPC), Electro-Mechanical, Water Production and Water Cooling System. Servicing the prominent client like Saudi Bechtel Company, Royal Commission, Marafiq, KIPIC, KOC, KNPC on a number of projects supporting the Civil, Structural, Piping & Mechanical works, QA/QC, Project Site Department, and HR/Admin Services in all aspects of administration and documentation duties.

Knowledge in administrative and clerical procedures and system such as word processing, managing files and records, designing forms and other office procedures. Easy going by nature and able to get along with both work colleagues and senior managers.

WORK EXPERIENCE

NBTC – Naser M. Al Baddah & Partner, Kuwait

TECHNICAL ASSISTANT, July 2016 – Present

Essential Functions / Responsibilities:

Department: Project Division-Head Office Administration

Coordination with Human Resource, Corporate Administration, Gatepass Section, Project Site department and other divisions in relation to administrative/clerical works, project documentation and reports, induction and other construction/engineering queries and reports.

Managing and maintaining documents of project division and other business correspondence, like (Invoices, Incoming and Outgoing Letters/Mail which includes Submittal/Transmittals, Memo, Gatepass Request, Manpower and Equipment Requirements of all projects, Employees CV’s, Transfer/Placement and other Miscellaneous).

Preparing project division employees placement, gatepass application and CV requirements for submission.

Performing SAP registry, audit for projects placement, transfer for all divisions.

Coordination and preparing new employees’ arrival like induction/training, providing PPE’s, Camp details, and maintaining arrival list, documents and records.

Perform clerical functions such as preparing correspondence and completes internal and external documents, form letters and distributes them as directed.

Answer and calls project site/engineering department in relation to queries and follow up reports.

Creating daily/weekly/monthly reports using Microsoft office applications and maintaining a tracking facility to enable documents to be updated easily.

Scanning in all relevant new documents, checking dispatch documents are accurate and ensuring all documents are up to date as possible.

Presentation, filing of documents and perform other duties when requested.

Azmeel Contracting Company – Royal Commission - Bechtel (SABCO) Jubail Project, KSA

DOCUMENT CONTROLLER, June 2011 – December 2015

Essential Functions / Responsibilities:

Department: QA/QC / Engineering / Project Site

Uploading, registering and distributing all incoming mails/documents/drawings through the Document Control Management System using SABCO system.

Establish and maintain records of all engineering drawings and other documents in hard copies and electronic files and monitor the revisions and approval status. This applies to internal, client, vendor and any other third party documents.

Ensure the project’s controlled documents are kept current and project records are maintained in accordance with corporate and regulatory requirements.

Ensure that all project documents are well checked and submitted on time prior to the documents submission due date.

Expedite the return of documents and/or approvals/comments within the required time period from internal and external parties to whom they have been issued/distributed.

Ensure the correct stamping (Master, Controlled, Obsolete/Superseded) all documents/drawings in accordance with the relevant procedures.

Setup and control engineering documentation, filing and archival requirement including drawings, specifications, technical books, procedures and engineering standards.

Maintaining all documents related to tender/project or any designated subject including technical data, engineering drawings, technical specification and other project related documents within a well-defined manner for maintenance and retrieval purposes.

Coordinate with internal and external agencies or departments to ensure that control and filing procedures are maintained for all documents.

Oversees design and construction documentation files and document logs using Microsoft Access Database Management software.

Worksite Technology Services, Inc. – Davao, Philippines

IT-ADMIN STAFF, July 2008 – May 2011

Essential Functions / Responsibilities:

Department: Administration

Handle all administrative activities of our Department Head and Manager.

Coordination and provide support to customers for inquiries and company service.

Handling inbound and outbound telephone calls from colleagues and customers/faxes for distribution.

Maintenance of internal/external correspondences, controlled important documents, reports and invoices.

Performing/entering data of all reports using computerized database system, Microsoft office applications and ensuring report tables and listing accurately reflect data within a database.

Coordinating and tracking all IT hardware requests for both ordered and received.

Preparation of presentation documents, spreadsheets, graphical representations.

Maintain the office equipment and keeps record of office inventories.

Providing support for computer related problems / Office IT skills.

AREAS OF EXPERTISED

Microsoft Office, Database System, Computer System and Networking, Administrative and Clerical Works, Document Control.

KEY SKILLS AND COMPETENCIES

Strong IT, Office Administration, Document Management, Correspondence and Communication.

Utilizing a range of office software, including email, spreadsheets and databases.

A comprehensive understanding of health and safety regulations.

Ability to evaluate, prioritize, organize and delegate work schedules.

Ability to multi task, self-motivated and can perform under pressure.

Able to adapt change in company culture and maintain confidentiality.

Can work in a team and able to motivate others to achieve company’s goal.

SOFTWARE APPLICATIONS

SABCO Document Management System, Sharepoint.

MS Access, SQL, Visual FoxPro Database

Visual Basic 6.0, SQL, HTML Programming Language

Windows XP, Vista, 7/8 Operating System

MS Access, Excel, Word, PowerPoint, Outlook Office Automation

Adobe Acrobat, Photoshop Image Editor

ACADEMIC QUALIFICATIONS

Bachelor of Science in Information Technology

DMMA College of Southern Philippines 2004-2008

Diploma in Secondary Education

MNCHS National High School, Philippines 2000-2004

TRAININGS

Jubail Management Procedure

Engineering Drawing & Document Numbering System, 2012

Technology Solutions Inc., Philippines

Job Training, 2007

DMMA College of Southern Philippines

Leadership Training Seminar, 2007

DMMA College of Southern Philippines

Course Training, 2006

AFFILIATIONS

Associated Council of Computer Science and Information Technology (ACCSINT)

DMMA College of Southern Philippines

2004 – 2007 (Member), 2007 – 2008 (President)

Philippine Society of Information Technology Students (PSITS)

2004 – 2008 (Member) Davao Region XI Chapter

PERSONAL DETAILS

Nationality Filipino

Date of Birth January 11, 1987

Address Marino Bldg. Floor 3, Door 7, Mekka St. Fahaheel, Kuwait

Gender Male

Marital Status Married

Height 169 cm

Weight 78 kg

Passport No. EC6991205

Date of Issued 9-Mar-2016

Date of Expiry 8-Mar-2021

I hereby certify that the information contained in these curriculum vitae are true and correct to the best of my knowledge and ability.

Gerrald John Maboot

Applicant

Contact this candidate