Employee Relations Executive Assistant

ADRIENNE LIOY

** ***** ******, ********* #**, Lodi, New Jersey 07644

Email: ************@*****.***

Cell Phone: 201-***-**** Home Phone: 973-***-****

PROFESSIONAL SUMMARY – An independent, experienced and talented Executive Assistant professional with excellent communication skills, who is primarily committed to providing competent confidential administrative support to the Vice President of Planning, President, Board Chairman / Members, Senior Executives and directors or managers, while managing the daily operations of the department and providing exemplary customer service. A strong planner, problem-solver and communicator with exceptional organizational, prioritization and multitasking skills and meticulous attention to detail. Works well independently and/or within a team, very well organized and always meets tight deadlines without compromising quality. Consistently exemplifies and maintains a high degree of confidentiality, sensitivity, initiative, accountability and independent judgment.

OBJECTIVE – Provide confidential administrative, secretarial and managerial support to a member of Senior Leadership and/or Chairperson of the Board of a major or community hospital, rehabilitation facility, pharmaceutical company, physicians’ office staff, or other medical-related facility or corporation, and manage and coordinate the daily operations and staff of an association or department.

RELATED PROFESSIONAL BUSINESS EXPERIENCE

July 2016 – December 2017 - The Employment Place, Midland Park, N.J. 07432

Position: Temporary Office Assistant to the Chief Equity and Diversity Officer / Director of Employee Relations, Ramapo College of New Jersey, Mahwah, N.J. 07430

Job Summary: Provide administrative and secretarial support to the following individuals: Chief Equity and Diversity Officer / Director of Employee Relations, Assistant Director of Employee Relations (ER), Director of Title IX, ADA, and Compliance Training; and Director of Affirmative Action and Workplace Compliance, by accomplishing the following responsibilities:

Manage daily administrative functions, operational activities;

Maintain daily calendars and coordinate confidential executive, faculty and student meetings relating to specific educational, disability, diversity, environmental and harassment issues, etc.;

Assemble confidential time-sensitive information and statistical reports prepare relevant correspondence, coordinate essential follow-up meetings, take dictation as required, and manage and maintain department financial and personnel records;

Create files, coordinate and maintain a highly confidential personnel filing system and retrieve information as necessary within the functions of the department;

Event Planning Coordinator for confidential educational sessions, teleconferences and senior executive meetings;

Coordinate and initiate purchase requisitions, travel expense reimbursements and business card requests for appropriate processing;

Ethics Projects - Manage, coordinate and analyze reports submitted by College employees for the Vice President and General Counsel, for annual submission to the New Jersey Board of Ethics (NJSEB): Travel Authorization Requests, Outside Activity Questionnaires and Scholarly Capacity Disclosure Forms;

Monitor, organize and supervise tasks for part-time student and clerical assistant(s).

April 2009 – July 2016 - Home Instead Senior Care, Teaneck, N.J. 07666 - (part-time evenings/weekends)

Position: Caregiver/Home Care Services

Job Summary: Provide caretaker / companionship services and assistance to senior / elderly and handicapped patients, as needed. Schedule physician and rehabilitation appointments, provide transportation to physicians’ offices, hospitals, and grocery store, etc. Prepare meals and light housekeeping duties as needed

Related Professional Business Experience (continued)

September 1998 - August 2012 - Hackensack University Medical Center (HUMC) Hackensack, N.J. 07601 Position: Executive Assistant / Office Manager for the Vice President for Planning

Job Summary: Provide administrative, secretarial and managerial support, as outlined below, for the Vice President, Director, and Planning Analyst(s), in addition to managing the daily administrative functions and operational activities of the Planning Department:

Coordinate and maintain calendars, schedule meetings, teleconferences, webinars, and educational seminars with other members of the Executive Staff, directors, managers and other HUMC staff members, local and county legislators, staff the New Jersey State Department of Heath and other State governmental agencies, outside organizations, and community members;

Prepare and analyze relevant presentations, reports, minutes and RFP’s relating to the engineering, design and construction for preparation of new renovation projects and additional services;

Clerical duties: Answer and respond to busy phone calls, take dictation, prepare confidential correspondence as required, manage and maintain confidential departmental filing system, and coordinate bi-weekly payroll and financial and personnel records;

Investigate, coordinate and follow-up sensitive confidential patient’s and visitor’s complaint issues;

Maintain and coordinate New Jersey Department of Health Certificates of Need and Licensing Applications for approval of addition or deletion of services, major construction projects or additional medical equipment;

Develop and manage confidential statistical and descriptive information for incorporation and preparation of the following reports: HUMC Annual Board of Trustees’ Orientation Program narrative and PowerPoint slide presentation, Strategic Directions, Mission Statement, and any other special administrative projects;

Recording Secretary – Take official notes at confidential meetings (Board of Trustees, Administration, etc.);

Supervise and train clerical employees and volunteers to assist with special projects;

Provide assistance to the Executive Office, upon request.

RELEVANT KEY SKILLS

Proficient computer skills: 1) Microsoft Outlook: Email, Calendar/Meeting Scheduler, Microsoft Word, Excel, and PowerPoint; 2) PeopleSoft: Events and Meeting Manager, Expensable: Purchase Requisition / Budget Management, and Human Resources Time and Attendance Payroll System, 3) Banner: Purchasing Card Works Access, Finance/ Purchasing Requisition processing, and 4) Ad Astra Meeting and Scheduling Program;

Exceptional multitasker with excellent organizational skills and meticulous attention to detail;

Outstanding management, customer service and supervisory skills;

Excellent, precise writing, dictation (Gregg shorthand) / transcription skills;

Exceptional organizational, interpersonal, communication (oral and written) skills with an ability to establish and maintain professional relationships with all peers, staff members; discrete confidential information and sensitive situations;

Effective independent, self-motivated manager and supervisor with an ability to quickly evaluate available alternatives in a logical manner, with a positive and serious attitude and highly committed toward responsibilities;

Well organized and coordinated event planner.

EDUCATION

Bergen Community College, Paramus, N.J. – 1979-2005 – completed 37 credits toward Associate’s Degree in Business Administration – Relevant courses include: English Composition I and II, Stenography, Typing, Office Automation, Introduction to Business Administration, Basic Logic, HR Management, Sociology Family, General Psychology

St. Peter’s University, Englewood Cliffs, N.J. – 1989 completed 6 credits toward Associate’s Degree in Business Administration – Relevant courses include: Legal Health Care and Introduction to Sociology

ADDITIONAL INTERESTS AND BUSINESS EXPERIENCE

Volunteer - Valley Hospital in Ridgewood, New Jersey

Substitute Secretary for the Borough of New Milford, New Jersey School System

REFERENCES will be provided upon request.

Revised: April 25, 2019

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