Administrative Assistant Document Control
Resume:
KRISS ANNE ALIONAR-VILLACORTA
Doha Qatar
Email Address: ***********@*****.***
Passport No : P1636271B
CAREER OBJECTIVE
To work in pragmatic way in an organization where I can show my talent and enhance my skills to meet company goals and objective with full integrity and zest and to achieve high carrier growth through a continuous learning process and keep myself dynamic, visionary and competitive with the changing scenario of the world.
Membership in Professional Societies:
Philippine Association of Academic and Research Librarians
Association of Special Libraries of the Philippines
Key Qualifications
Bulacan State University – 2008 - Four-year diploma in BS Education major in Library Science
The modern Strategist (Career Path of an Information Professional) – 2013- Accredited 32 Hours
of training form National Congress of Special Libraries of the Philippines
Resource Generation and Funding for Libraries - 2006- Accredited 32 Hours Training from The
Philippines Association of Academic and Research Libraries
7 - Year experience within the Administrative Management Sector
3 - Year experience within the Library Operations and Administration sectors
Employment Record:
Dec 2015-Present: Document Controller cum Administrative– Aspire Zone, MOSANADA FMS, Qatar
Gathering information for implementing the new project
Collecting inputs from clients
Listing out the Documents and documenting the project details
Explaining the Project Plan to internal execution team
Submission of documents and creating Transmittal through EDMS Control.
Describing and creating the Acknowledge letters for the clients through EDMS Control
Tracking the pending documents through weekly progress reports
Notifying the involved party for tacking appropriate action on the pending documents
Manual follow up with the client/s internal team to get an expected schedule for all pending documents
Export of As-Built files in the customer required format
Sign-off from the customers with clear specifications of retention of Archives
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Sept 2015 – Nov 2015: Bidding Specialist – Getz Bros. Philippines Inc., Ortigas – Philippines
Delivering accurate tracking, recording and reporting of team activity
Assisting bid managers in administrative tasks related to live bids
Providing administrative support to bids related projects (e.g. the bid partner training program)
Ensuring bid records are fully updated on the CRM database
Tracking opportunities and circulating to the wider business
Reporting on team activity and bid wins
Maintaining a hard copy bid library of "best in class" bid documents and presentation materials
Completing factual pre-qualification questionnaire questions and collating appendices documents
Setting up bid response documents and collating starting point CVs under the direction of bid managers
Putting through changes and formatting / branding bid documents
Arranging printing and delivery of bid submissions and presentation materials
Liaising with the design team for covers and diagrams
Ad hoc diagram design under the direction of bid managers
Providing administrative support to the bids training program for partners and fee earners
Sept 2011 – Feb 2015: Administrative Assistant cum Librarian – Manila Polo Club, Forbes Park Makati, Philippines
Compiles and maintains records of business transactions and office activities of establishment, performing
variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data
and compiles records and reports.
Computes wages, taxes, premiums, commissions, and payments.
Records orders for merchandise or service.
Gives information to and interviews customers, claimants, employees, and sales personnel.
Receives, counts, and pays out cash.
Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks.
Prepares stock inventory.
Sept 2009 – Aug 2011: Pharmacy Asst. – Mercury Drug Corporation, Quezon City, Philippines
Prepares walk-in pharmacy orders.
Prepares requisition to reorder pharmaceutical items as required.
Types prescription labels which include information such as patient name, clinician's name, name of medication, and dosage instructions; gives to pharmacist to review.
Rotates stock, moving older medication to the front of the shelf so it is used before expiration date.
Receives and places incoming supplies on shelves, tagging and pricing each item according to directions.
Coordinates the distribution, delivery and pick-up of pharmaceutical products.
Maintains records and stocks of medications and supplies.
Sept 2008 – June 2009: Admin Clerk – Sinag Pawnshop Corp., Marilao, Philippines
Maintain confidential records and files
Maintain records of decisions
Arrange for payment of honorariums
Research and assist with the preparation of motions, policies and procedures
Review and edit reports to the Board
Prepare correspondence for Board members
Prepare documents and reports on the computer
Schedule Board meetings
Prepare agendas for Board meeting
CHARACTER REFERENCE
Randy San Pedro
Senior Civil - Mosanada Facility Management Services
(5065-3510)
Maria Salome Bayang
Human Resources Executive – Mosanada Facility Management Services
(6676-3154)
PERSONAL INFORMATION:
Date of Birth: December 24, 1986
Place of Birth: Hagonoy, Bulacan
Civil Status: Married
Citizenship: Filipino
Height: 5’7’’
Weight: 64 kg
Sex: Female
Language Spoken: English, Filipino
Personal Qualities / Behaviours:
Highly organized
A good team player
Flexible, resilient, and reliable
Calm under pressure
Exhibits approach and behaviors consistent with the firm's core values of 'open & approachable', 'ambition & excellence' and 'respect and co-operation.
Contact this candidate