Manager Administrative Assistant
Resume:
Miss. S.Ranjitha
Doha, Qatar
SUMMARY
Seeking a position to utilize my knowledge, skills, and abilities in the field of Administration stream/Coordinator/Secretary/Document Controller and to be a member of a professional team, can provide a full range of administrative and doc. Controlling support, can perform a broad range of complex responsibilities with minimum or no supervision, able to use tact and discretion when dealing with confidential personal issues. Total 3.11 years working experience and 1.6 year in Administration(HR). WORK EXPERIENCE
Administrative Assistant
ASTAD Project Management, Doha, Qatar.
Feb 2018 – Feb 2019
● Draft procedures for procedure owner with their inputs and updating.
● Draft job description from old format to a new format for existing and new position title.Assist the organization to streamline, reorganise and redraft all job descriptions within the company in line with their new branding guideline and format.
● Filing, retrieval and tracking mechanism for easy access to nearly 300 job descriptions.
● Report and assist Performance and Rewards Manager on daily basis.
● Assist Human Capital Director with Ministry of Municipality & Environment.
● Coordinate with employees by collecting required documents, prepare form with required details and get approval from the concerned department for the Employee’s position Title change in Qatar ID.
● Coordinate with Immigration department for further process of Qatar ID position title change for the employees not registered under Ministry of Municipality & Environment.
● Contribute to the identification of opportunities for continuous improvement of systems,processes and practices,improvement of business processes and productivity improvement.
● Follow all relevant departmental policies, processes,standard operating procedures and instructions so that work is carried out in a controlled and controlled and consistent manner.
● Perform other related duties and assignment as directed. Intern
ASTAD Project Management, Doha, Qatar.
Sept 2017 - Dec 2017
● Assist the organization to streamline, reorganise and redraft all job descriptions within the company in line with their new branding guideline and format.
● Create a new filing, retrieval and tracking mechanism for easy access to nearly 300 job descriptions.
● Assist HR department in collating and recording medical insurance table of benefits comparisons.
● Collate and analyze employee objectives and presented summary to Performance & Rewards Manager. Administrator cum Technical Secretary
Specialized Oil Services W.L.L, Doha, Qatar.
May 2016 – Sept 2016
● Provide & assist effective administrative supports to Operation Manager in the day to day activities.
● Type correspondence, memos, surveys, payment vouchers, modify format and contents for effective presentation of information, revise and draft forms as needed.
● Resolve salary queries with payroll department, managing leave procedures and attendance.
● Verify staff overtime with timesheets and forwarding to Finance Department.
● Document Controller, maintain confidential information & record files of Employees. Establishing and maintaining computer records which include - recruitment files, interview test reports, general files, information on sick leaves, payroll, vacation pay, attendance cards, and hourly time records.
● Provide advice and information to management on workplace related policies/ procedures, staff performances and disciplinary matters.
● Distribute incoming regular/ electronic mails and other materials to Departments, coordinating the flow of information internally, with other departments and also external Organizations to speed up the work process.
● Ensure that the visas of all personnel are valid, if not organizing the paper-works to extend the validity of the visas and avoiding any penalties.
● Ensure Insurance like “Workmen Compensation Insurance” and “Project Insurance” are valid during the period as per the contractual obligation.
● Interact with various manpower companies for human resources.
● Prepare faxes, letters, memos and all relevant documents required for the operation of the Instrument department.
● Arrange visas for mobilizing SOS personnel and principal Companies. Organizing Safety training for all so that all field personnel have valid safety card all the time.
● Order office supplies and maintain inventory.
● Organize paper work for principal companies in various projects and immigration related works.
● Handle Cashier responsibilities.
● Prepare Pay slips for all personnel based on the information prepared by the Central Accountants and distributes the pay to all personnel.
● Organize Tender Bond together with the Performance Bond from the Bank.
● Monitor the maintenance of company vehicles and conduct periodic inspection of vehicles.
● Prepare the Purchase Requisition and Service Orders.
● Raise invoices and submits the same to the clients. Follow up the payments .
● Organize and distribute PPE (Personal Protective Equipment) for all field personnel.
● Prepare Gate passes for field personnel efficiently.
● Arrange travel schedules and make reservations.
● Compile Bid for tender as stipulated in the tender documents for various clients such as Qatar Gas, Qatar Petroleum. QAFCO, QASCO, etc. and to the principal companies.
● Generate below weekly reports for the Operations Manager. o Invoice raised, Balance Outstanding and amounts received o Update status of the Tender Bid Bonds and Performance bonds o Visa Status and gate pass status for all personnel. o Update Safety induction course data of all personnel o Expenses incurred on Safety Equipment purchase and Safety training expenses . Observer Trainee in Department of Physiotherapy
ASTER Medical Centre, Doha Qatar
Feb 2011 – Jun 2013
● Assess, Diagnosis and Treatment
● Frequent follow up with patients and help them when needed.
● Use modalities and manually for the treatment as per condition.
● Report to Ortho specialist.
EDUCATION
Bachelor in Physiotherapy
SRM College of Physiotherapy, India
High School & Secondary
C.S.I Jessie Moses, India
1997 – 2000
LANGUAGES
English – Fluent
Tamil – Fluent
Malayalam - Fluent
Hindi - Moderate
ADDITIONAL INFORMATION & CREDENTIALS
Computer Skills :- Proficient with Microsoft Office Others :-
● Certified in ICDL -(International Computer Driving License),Doha, Qatar. INTERPERSONAL SKILLS:
● Excellent personal motivation with a proven ability to build and work collaboratively in a strong team concept environment, and independently.
● Received positive evaluations from employers.
● Proven success in initiating, promoting and maintaining strong interpersonal relations.
● Very much focused, versatile, dependable, multi-task oriented, positive, emotionally stable, able to adapt effectively to challenging and emergency situations. PERSONAL INFORMATION
Qatar ID : 282********, valid till 25th April 2021 Nationality : Sri Lankan
Marital Status : Single
Sponsor Status : Under Father’s Sponsor and NOC available E-mail : *****.********@*****.***
Mobile : +974-********
REFEREES:
Mr. Guy Victor Bennett
Human Capital Director
ASTAD Project Management
P. O Box 23242 Doha Qatar
T: +974-******** ; M +974-********
Email -***.*******@*****.**
Mr. Vivek R.
Performance & Rewards Manager,
Former ASTAD Project Management,
Doha, Qatar.
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