Document Control
Resume:
CV-Abul Asar Quais__B.A._DDCM_ACONEX_WRENCH
CURRICULUM VITAE
ABUL ASAR QUAIS
M: 974 – 5054 7037 Skype: Qais.ansari Email: *****.********@*****.*** Application for the post of: Sr. Document Controller
Career Objective:
Seeking for a challenging position where I could be a productive and contributive member of the team or organization to utilize my 11+ years’ work experience in the field of Document Control, Project Coordination, System Support, Data Base Management, Office Administration and Project Support Services with special attention towards the Quality Management System, Integrated Management System & Project Quality Plan that will be helpful in contribute to the development of the organization with impressive performance.
Professional Experience – More Than 11 Years of Experience in Qatar & Saudi Arabia. PROFESSIONAL QUALIFICATION
• Diploma in Document Control Management (Practicals & Essentials) from Professional Academy of London, by Excellence Training Centre (Qatar), completed in 2018
• Diploma in “Software Engineering” from Brainware Computer Institute, India (Kolkata)
• Certificate Course in Aconex Certified Associate from Excellence Training Centre (Qatar), Completed in 2018. (Registration No. 33591089)
• Certificate Course in “Computerized Financial Accounting (CFA)” from Info City Computer Institute. Kolkata. (India)
• Certificate Course in “AUTO CAD” from Sun Computer Institute. Kolkata. (India) TRAINING & CERTIFICATIONS
Certificate : Auditing Quality Management System
Company : Qatar Design Consortium
Type of Training : Auditing Principles & practices Duration : 2 Days – 21st & 22nd of March 2018
Certificate : Fire Warden
Company : RCS International
Type of Training : The first step in firefighting
Expiry date : From June 2016 to July 2019.
Certificate : Administrative & Human Resources
Company : Saudi Oger Ltd.
Type of Training : Basic Knowledge Administrative & Human Resources. Duration : 7 Days - From 5 February 2012 to 11 February 2012. Certificate : Certification of Recognition (Doha Metro Project) Company : HBK Contracting Company
Type of Certificate : Certificate of Appreciation
SKILL SET (SOFTWARE + PROJECT MANAGEMENT)
• Excellent knowledge in MS Office (MS Word, MS Excel, MS Access, MS Power Point) EDMS, Aconex, Wrench, Auto Desk Construct ware, Outlook.
• Operating Systems: Windows-9x, XP, 2000, 2003, 2007, Vista, Windows 7 & Windows 10. CV-Abul Asar Quais__ B.A._ DDCM_ACONEX_WRENCH
• Extensive work exposure to latest Accounting Software Packages.
• Quality Management System (QMS), Project Management
• Strong sense of E-mail / Internet, Outlook Express, Windows Mail
• Knowledge of modern office procedures, practices, and equipment’s.
• Human relations skills, supervision skills, works great in group or team
• Greets Business Office visitors, answers telephones and schedules appointments. EXPERIENCE SUMMARY
Experiences involved working with Hamad Bin Khalid Contracting Company-Qatar, Doha, Major Contracting Company– Obayashi Qatar,HBK Contracting Co (JV) -Qatar, Doha. World Famous Contracting Company- Saudi Oger Ltd.-K.S.A, Jeddah. was a Major Construction Company. EDUCATION QUALIFICATION
Completed Bachelor’s degree in political science (2005) from Maulana Azad National Urdu University, India.
EMPLOYMENT HISTORY IN QATAR
Project Description: Qatar Railway Project is to establish high quality and integrated public transport. Underground works below central Doha and to the West of the city. There will be eight underground stations. KEY RESPONSIBILITES & PRINCIPAL ACCOUNTABILITIES
• Worked closely with Head of the Project (PM)at Project Management Office. Establishing the System and Procedure for Engineering Design Team. Coordination with various discipline project team members.
• Supervision of daily uploads of drawings and documents in WRENCH & ACONEX.
• Organizing various workshops and presentations with in-house design team and that of Engineers ‘and Client Representatives’.
• Exposure in Engineering design office, experience in leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties.
• I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
• Design and development of advanced project document control system for the business.
• I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis.
• Maintain registers of all receipts and issues or submissions of documents and correspondence. Name of Company MainContractor Consultant
HAMAD BIN KHALID W.L.L.
DOHA, QATAR
Fujita Corporation
DOHA, QATAR
Parson, Systra
Position Client Duration Contract Amount
Sr. Document Controller Qatar Railway Company Nov 2016 - Present QAR 500 million CV-Abul Asar Quais__ B.A._ DDCM_ACONEX_WRENCH
• Expedite the return of documents and approvals or comments within the required time from internal and external parties to whom they have been issued or distributed.
• Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per Integrated Management System (IMS) ISO 9001:2015, ISO 14001:2015 and OHSAS 18001:2007.
• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
• Perform document control & Quality management activities.
• Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming
& outgoing).
• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.
• To ensure compliance with quality assurance requirements at all time. Project Description: Phase 3 - Sub Structure and Superstructure Works, The third phase have cosmopolitan, mostly residential community, providing a retail court, a mosque, restaurants and Park Hyatt Hotel Doha Qatar. KEY RESPONSIBILITES & PRINCIPAL ACCOUNTABILITIES
• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.
• Ensure that the latest revision of all documents produced for the project are recorded and distributed to all concerned parties.
• Maintain and manage daily schedule for Project Manager.
• Familiar with electronic files uploading system EDMS, Auto Desk Constructware, Wrench.
• Setting up of document control systems for the project including assisting and writing of project specific procedures.
• Full knowledge of Final Project handing over & Dossier preparation.
• Responsible for receiving, circulating and recording all incoming and outgoing correspondence, transmittals, emails and hand deliveries.
Name of Company Main Contractor Consultant
OBAYASHI QATAR W.L.L.
HAMAD BIN KHALID W.L.L.
(JV) DOHA, QATAR
Hamad Bin Khalid
W.L.L.
Time Qatar
Position Client Duration Contract Amount
Lead Document Controller
Msheireb Properties
Nov 2014- Oct 2016
QAR 2,440 million
CV-Abul Asar Quais__ B.A._ DDCM_ACONEX_WRENCH
• Register the receipt of documents from both internal and external sources.
• Ensure that all issued Project Deliverables are correct in accordance with document control procedures.
• Taking transcript and draft letters, internal memos and various correspondences, etc.
• Ensuring sequential numbering system in each and every outgoing correspondence, transmittals, RFI’s, Inspection Requests, Weekly & Monthly Reports and other project documents.
• Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
• Ensuring all correspondences, related to Project financial matters & contractual matters is forwarded to the Project Director/Project Manager.
• Ensure all correspondences reach proper department.
• Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.
• Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
• Coordinate with QA/QC Manager for maintaining quality documentation so called, Document Register, Material Register & Drawing Register as per ISO Standards
• Preparing, producing and ensuring timely delivery of all documents required for various meetings. Arranging internal meetings & managing events.
• Preparing Daily Manpower report and reporting to construction manager.
• Undertaking Planning & Scheduling, Handle all the personal correspondence of the Deputy Project Manager e.g. credit cards, banks, art, etc.
• Controlling costs related to the department.
• Caretaking of equipment & supplies
• Greats Business Office visitors, answers telephones and schedules appointments.
• Preparation of working documents and follow-up on comments.
• Ability to interact with internal and external customers in a multi-cultural environment.
• Ability to work under pressure & deliver effective results and Time Management skills.
• Make conference and travel arrangements as directed. Project Description: Doha Cultural Forum - A variety of cultural events, including arts performances, art exhibitions, lessons in dance, music, fine arts as well as educational programs. KEY RESPONSIBILITES & PRINCIPAL ACCOUNTABILITIES
• Developing and establishing document control processes.
• To maintain the Electronic Document Management System (EDMS) and generate management summaries, graphical presentations and special reports.
• To prepare Memos, letters, FAX, emails, messages and report for the business. Name of Company Main Contractor Consultant
Hamad Bin Khalid
W.L.L.
Hamad Bin Khalid
W.L.L.
C.E.G. International
Position Client Duration Contract Amount
Lead Document Controller
Msheireb Properties
Jun 2013 –Nov 2014
QAR 20-billion
CV-Abul Asar Quais__ B.A._ DDCM_ACONEX_WRENCH
• Thorough Knowledge / Capability of using the computer skills pertaining to document workflow within my assigned tasks.
• Maintain the daily documents IN/OUT register & ensure that documents are delivered to the concerned.
• List out all types of documents i.e. drawing, technical documents, submittals, Query Sheets, Shop Drawings Approvals and correspondence of internal & external letters. Giving them the unique reference number for identification and easy retrieval whenever required.
• Proper filing of the documents in correspondence files with file reference and letter number.
• Responsible for maintaining all administrative records for Project Site Office.
• Maintain time sheets for all personnel and ensure that they are completed and dispatched to the accounts dept. in time.
• To arrange site approval and forward to consultant’s office.
• Induct new employees to site administration procedures.
• Organize coordination meetings within various functional groups of the project team.
• Coordination with all construction managers, Engineers, Supervisors and other functional / departmental heads.
• Responsibilities include handling multiple project correspondences, records and filing, telephone calls and other related duties. Using office equipment’s like printer, scanner, fax machine, Xerox machine, binding machine and laminating machine. Using MS word and Excel as and when required to streamline the office functions.
• Understanding & implementing clerical methods and document procedures at Head Office and subsequent operations at different construction site offices.
• Assisting the project managers, while handling confidential project documents. Consulting project managers to deal the problems on priority basis.
• Providing my part of responsibility in generating managerial reports. EMPLOYMENT HISTORY IN SAUDI ARABIA
Project Description: King Abdullah University of Science & Technology, an independent postgraduate, research-intensive university which included 21 buildings, Labs, Auditorium, Theatre, conference center, etc. KEY RESPONSIBILITES & PRINCIPAL ACCOUNTABILITIES
• Carries out a responsibility of secretary and administrative functions associated to the Technical Departments and Document Control Services such as maintain & update filing and documents as per ISO Policy.
• Schedule and manage all appointments and meetings to ensure they happen at the required time. Name of Company Main Contractor Consultant
Saudi Oger Ltd.
Jeddah, K.S.A.
Saudi Oger Ltd.
Jeddah, K.S.A.
H.O.K.
International
Position Client Duration Contract Amount
Document Controller
Saudi Aramco
Nov 2007 – Jan 2013
SR 40-billion
CV-Abul Asar Quais__ B.A._ DDCM_ACONEX_WRENCH
• Maintain appointment calendar, schedule appointments, and meetings of minutes. (all documents necessary for discussion during the meetings).
• Sending and receiving all emailing correspondence and following up. Making all types of memos.
• Providing advice to colleagues and senior manager on administrative matter.
• Coordinate with Foreman/Supervisor of technical Department to ensure collection of data in due time and reliability of data.
• Handle all the personal correspondence of the Unit Manager e.g. credit cards, banks, art, etc.
• Responsible for doing other departmental staff job during vacation or absent, heavy workload and to train new arrival.
• Compose and type memorandums, letters and e-mail ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.
• Manage all incoming and outgoing correspondences to ensure all received by the intended addressee.
• Receive outgoing documents, parcels and send them to intend locations using the appropriate methods of dispatches.
• Maintain hard copy and electronic filing system.
• Prepares, copies, files and distributes correspondence, data and reports
• Performed administrative duties of maintaining reports and providing informational support.
• Preparing direct purchase invoices and provides financial statements. ATTRIBUTES DETAILS
• Quick learner, honest, sincere, smart & hard working.
• Punctual, accurate and customer-focused.
• Responsible towards the business growth of the organization.
• Need very less supervision.
• An asset to the organization.
• Interested in either a Contract or preferably a Permanent Position. PERSONAL DETAILS
Father Name : Lt.Anwarul Haque
Permanent Address : 3/1 Dasu babu Bagan.
Kamarhati, Kolkata 700058.
Phone No. : +91-700*******, +91-882*******
Gender : Male
Marital Status : Married
Nationality : Indian
Languages known : English, Hindi, Urdu, Bengali & Arabic PASSPORT DETAILS
Passport No. : K-7910597
Place of Issue : Jeddah
Date of Issue : 04-09-2012
Date of Expiry : 03-09-2022
DECLARATION
I hereby declare that the above information is true and correct to the best of my knowledge. Abul Asar Quais
Sr. Document Controller
Date: 11 June 2019
Contact this candidate