Human Resources Manager
Resume:
Deepika Shiromali Seneweera (Dias)
**/**, *** ***** ******, Off Christ the King Mw, Maradana, Hendala, Wattala, Sri Lanka
Mobile No: +94-774****** / 011*******
E-mail: *****************@*******.***
https://www.linkedin.com/in/deepika-seneweera-mba-uk-56512a91/ Professional Summary:
Dedicated HR professional with strong grasp of employment laws, compliance issues and benefit plans. Successfully introduces process movements and staff development initiatives to drive corporate goal attainment. Excellent in start up of HR department, provision of guidance and coaching. Date of Birth
Nationality
Gender
Status
Religion
Driving L. No
08th December 1973
Sri-Lankan
Female
Married
Christian
A 011586346 (Class : C,C1 )
Career Details
Medecins Sans Frontierers – Doctors without Borders Netherlends (Hospital Sector) Position: Project Human Resource, Admin & Finance Manager – Tonkolili project, Sierra Leone – 350+ staff cadre
From: 26th of June 2018 to 28th March 2019 (09 month mission), continuing in MSF upto date Nature of work:- (Magburaka & Mile 91 projects)
Update the project’s organizational chart and job descriptions by liaising with the Coordination Unit and advice Project Coordinator (PC) on same and set up.
Calculate the HR operational needs and the associated budget in close coordination with the PC and the HR Coordinator in order to efficiently ensure the required sizing and capabilities of the project and facilitate budget follow up.
Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance.
Assist the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.
Ensure indexation process of national staff salary grids in order to ensure internal equity, cost- of-living adjustments and the correct application of employment conditions in the project sites.
Support the project line managers in detecting training needs/capacity building
(local/International – visa assistance), in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals and collaborate with Coordination Unit in arranging same. 2
Supervise the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and compentency levels required
Support the line managers in implementing the internal communication policies in order to boost staff active participation and MSF commitment.
Applying the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF (incentive payments for government affiliated volunteers of 200)
Looks for the best options to avoid and/or solve possible labour conflicts in the project by collaborating with departments and line manager.
Ensures all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted.
Responsible for all movements and/or accommodation of staff in the Project.
Support the project bases in grievance handling and participate in disciplinary issues and informing of same to coordination unit for records and for any disciplinary measure that needs to be taken.
Ensuring that all staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to security.
Ensure project finance activities are carried out in line with Operational Centre Amsterdam
(OCA) and mission finance policies & procedures, for example cash & safe management, advances management, authorizations (expenses and payments), payments (cash, bank & cheque), cash flow management, etc.
Assess and suggest mitigation measures of the financial risks of the project
Ensures that reliable internal control systems are in place, and financial ethics are respected within the project
Ensure proper and timely day-to-day bookkeeping takes place in the accounting software, per MSF OCA Chart of accounts
Ensure proper bookkeeping support documentation (hardcopy invoices/receipts, PO/PL/contract as applicable) is available for each bookkeeping entry
Ensure that daily and monthly bookkeeping closure takes place in line with the standard procedure, with due quality and on time using UniField software.
Organize good filing of bookkeeping and other relevant general administration files
Support Project Coordinator and the Finance Coordinator with budgeting and monthly budget control activities, in order to ensure that funds are used in line with last approved budgets
Ensures all HR, Administrative and Financial reporting of the Project (Homère Software, monthly closure, sitreps, etc.) is done according to standards and request of Coordination unit.
Ensure that MSF staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to security.
In charge of Expat House and its administration, briefing of the procedures adhered in the project, monthly food pot calculation, monitoring of monthly per-diem of expat staff in the projects and payment of same.
Update Coordination Unit on expat movements, allowances, visa expiration, work permits etc.
Take part in the Organizing Committee in team building activities/events for boosting up morale, meetings on responsible beahior (harresment/abuse of power etc.)
Conducting team meetings on a weekly basis in highlighting deadlines and any other business.
Offer briefings to staff taking part in international training programmes at the project level and monitor updating personal files for same and in the HR software. 3
Habitat for Humanity Sri Lanka (International NGO) Position: Senior Manager HR & Support Services (Senior Management Role) From: 01st March 2016 to 22nd June 2019
Nature of work:-
Determining, implementing, monitoring, reviewing and evaluating human resource management strategies, policies and plans to meet business needs for EU funded project and Indian government funded project.
Advising and assisting other Managers in applying sound recruitment and selection practices, and appropriate induction, training and development programs / capacity development for entire organization.
Enure expats arrive to the country on correct visas (business, volunteer or otherwise) and liaise with the relevant departments for submitting documents and follow up of same for smooth operations activities.
Conduct induction/orientation for national and international staff
Developing and implementing performance management systems to plan, appraise and improve individual and team performance
Developing and implementing equal employment opportunity programs, and ensuring compliance with related statutory requirements
Overseeing the application of redundancy and other employee retrenchment policies
Monitoring employment costs and productivity levels and reporting to Management
Train and advise other Managers in personnel and workplace relations matters
Arranging for advertising of job vacancies, interviewing and testing of applicants, and selection of staff and recording of same for HR audits as per International regulatory system and assist in HR audits with Asia Pacific office in Manilla, Philppines
Maintaining personnel records and associated human resource information systems
Providing advice and information to management on workplace relations policies and procedures, staff performance and disciplinary matters
Arranging the induction of staff and providing information on conditions of service and promotional opportunities
Undertaking negotiations on terms and conditions of employment, and examining and resolving disputes and grievances
Studying and interpreting legislation and employment contracts, wage payment systems and dispute settlement procedures by engaging in capacity development programs
Providing high level administrative, strategic planning and operational support, research and advice to senior management on administrative matters such as staff management, facility management and information services
Developing and managing the organisation's administrative, financial, physical and staff resources
Providing information for salary surveys (Birches Group) and drafting ratios for increments based on performance and producing final report for approvals for annual increments and support succession planning for the preparation of financial reports and budgets. Preparation of Budget lines for Annual bonuses and salary increments for Board approvals by liaising with respective senior managers of the organization.
4
Leading, managing and developing administrative staff to ensure smooth business operations and the provision of accurate and timely information
Representing the organisation in negotiation and at staff retreats, seminars, public hearings and forums and promoting existing and new programs and policies
Liaise with the Board Chair in strategic planning processes and succession planning pertaining to human resource practices and administration.
Etel Solutions (Pvt) Ltd (Telecommunication)
Position: Head of Human Resources & Administration From: January 2015 to 31st Jan 2016
Nature of work:-
Overseeing the full recruitment cycle (operational & support staff), in particular contract preparation.
Providing specialist information and guidance to employees and managers on HR policy and practice and employment law.
Managing the annual salary review process for the company.
Determining competitive compensation plan creating competency frame works including job descriptions, competency mapping and guidelines for competence assessment.
Promoting equality and diversity in the recruitment process.
Ensuring that all company policies and procedures are up to date in line with current employment law.
Supporting supervisors to ensure the success of their teams.
Ensuring that the correct recruitment and selection procedures are adhered to.
Controlling costs and ensuring that they do not exceed budgets.
Managing pay-roll operations.
Advising on staff promotions.
Assisting with day-to-day HR related questions.
Conducting interviews and reference checks on job applicants.
Keeping up to date with legal developments.
Investigating disciplinary and grievance matters.
Developing HR policies.
Training & development needs including inductions for new staff.
Administers benefits programs such as life, health, and dental insurance pension plans, vacation, sick leave, leave of absence, and employee assistance.
Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
Provides management direction and counselling.
Supervision of support staff (clerical / admin / accounts) and operational staff
Human resource development by interacting with employees individually /group and advice and guide for career paths.
All other administration tasks as required
5
Connect for Life (Counselling organization)
Position: Assistant Manager – Administration / HR/ Events From September 2013 upto December 2014
Nature of work:-
Recruits, interviews, tests and selects employees to fill vacant positions
Plans induction/orientation programs to foster positive attitude towards company goals
Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for reporting
Extend advice on issues in employee relation to the management
Assist in creating policies, procedures and programs and implementation of same.
Conduct performance evaluation for smooth effectiveness, compliance and equity within organization
Conducts wage surveys within labour market to determine competitive wage rate
Conducts exit interviews for reasons behind separation
Maintains strict confidentiality of client, company and personnel information
Demonstrates a strong commitment to the mission and values of the organization
Adheres to company attendance standards
Coordination of events internationally and locally (International Donor Meetings Conferences
& Rallies)
Assisting in writing Project Proposals & Reporting to International Donors and follow-up/feed back
Correspondence with international resource personnel with regard to trainings abroad.
Performs other duties as assigned
Counselling (Individual & career)
Jobs for U
Position: Recruitment Specialist/Consultant
From May 2012 to June 2013
Nature of work:-
Builds applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, media, and internet sites; providing organization information, opportunities, and benefits; making presentations; maintaining rapport.
Determines applicant requirements by studying job description and job qualifications.
Attracts applicants by placing job advertisements; contacting recruiters, using newsgroups and job sites locally and internationally.
Determines applicant qualifications by interviewing applicants; analyzing responses; verifying references; comparing qualifications to job requirements.
Evaluates applicants by discussing job requirements and applicant qualifications with managers; interviewing applicants on consistent set of qualifications.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
Accomplishes human resources and organization mission by completing related results as needed.
6
Youth for Christ - SL (Youth Organization)
Position: Secretary to Finance & Administration Director / Administrative Secretary/PA to Counselling Division From March 2007 to April 2012 (05 years)
Provide general secretarial / administration support to senior managers & Directors
Organising & coordinate external/ internal meetings, workshops / seminars and programs
Liaising with other staff regulatory authorities, suppliers and clients etc.
Responsible for answering & screening telephone calls & face to face enquiries.
Making appointments and arranging travel and accommodation.
Raising purchase orders, expense claims and arranging invoices.
Maintaining and enhancing the working environment of the department.
Carrying out routine administrative duties like photocopying and filing etc.
Promoting a professional image of the company.
Involved in recruitment, budgets & accounts, managing junior staff & HR issues. Public Relations - international Donor correspondence
Administration: Maintain staff attendance, leave, movement register, Coordinate exchange scholars and internship programs, Assist the different working groups by providing agreed support to complete their tasks and programs (Colombo / Outstations: Special programs in Counselling division in the Vanni District) and Maintaining of office equipment contracts and related issues
Personnel/HR - Manage personal files, Manage the staff under administration ensuring effective performance, Assist in conducting Performance Appraisals, Handling staff grievance redress mechanism, Maintain staff welfare, health insurance, Assist in handling recruitments
(advertising, job description selection), renewal of contracts, resignation etc.
Assist in yearly events and staff Orientation programs
Procurement: According to organizational rules and regulations, quotations & purchasing.
Travel: Travel arrangements for overseas travel of office staff, Ticketing and reservations.
Dealing with incoming emails, faxes and post.
Project Co-ordinating Unit (PCU)
Tsunami Affected Areas Rebuilding Project (TAARP) - Ministry of Highways Position: Computer Operator
From February 2006 to December 2006 (11 months)
Buildmart Lanka (Pvt) Ltd (Construction Firm)
Position: Secretary - Engineering Division / Administration Division From 03rd of May 1999 to September 2001 (2 years & 4 months) ZOA Refugee Care Netherlands (INGO) – Trincomalee (War Zone) Position: Administrative Assistant
From June 1998 to March 1999 (10 months)
7
Educational Qualification
G.C.E. Ordinary Level & Advance Level (Botany, Zoology, Physics & Chemistry) Professional Qualification
1. Master of Business Administration (MBA) at E Soft Metro Campus– 2017/2018 – Pass (English medium)
2. International English Language Testing System (IELTS) :– General (2015) Overall Band Score: 6.5,
Academic (2013) - Overall Band Score: 7.0
3. Post Graduate Diploma (Leading to Masters) in Labour Relations and Human Resource Management - University of Colombo 2012/2013 - Merit Pass – 1 Year (English medium) 4. Advanced National Diploma in Human Resource Management – National Institute of Business Management – 2010 - Merit Pass (1 year) (English Medium) 5. Certificate Course in Human Resource Management – The Institute of Personnel Management Sri Lanka (INC) – 2004 - Merit Pass (English Medium)
6. Foundation Course in Human Resource Management – The Institute of Personnel Management Sri Lanka (INC) – 2003 - Distinction Pass (English medium) 7. Association of Accounting Technicians; AAT Stage 1 – Sri Lanka ( Business Maths & Statistics, Accounts & Economic) -1995
Trainings attended:
5 – Day training on Field Management Course 2- FMC2 by MSF Holland at Tonkolili project, Sierra Leone from 18th – 22nd March 2019.
5 – Day training on Training of Trainers – TOT by MSF Holland at Tonkolili project, Sierra Leone from 20th -26th Feb 2018.
Attended at 5 day workshop in Manila, the Philippines in HR & Learning Organizational Development Regional Training from 10 – 14 July 2017 held by Habitat for Humanity Asia Pacific Office, Manila, Philippines. (Overseas)
The Essentials of HR Law by McQuire Rens & Jones
How to implement effective Employment Policies and Procedures – McQuire Rens & Jones
Developing Emotional Intelligence – McQuire Rens & Jones References
Mr. Bilal Ahmed, Finance Coordinator (Immediate Supervisor), Medecins Sans Frontieres Holland Tel: +923********* (Whatsapp), email: ****-*****@***.***.*** Dr. Dinesh Kanagaratnam, Regional Operations Director – Asia, Vision Fund International, Col.07 Tel: 947******** (mobile) / 947******** (roaming number), email: *******************@***.*** Mr. Yu Hwa Li, National Director Habitat for Humanity Sri Lanka, Colombo 03 Tel: Mob: +94-772****** · Tel: +94-112******-** [Ext:118] Direct: +94-11-257**** **@***************.*** * www.habitatsrilanka.org
I hereby declare that the above particulars given by me are true and accurate to the best of my knowledge.
Deepika S. Seneweera
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