Executive Assistant

ANNA ZARINAH S. MULOK

PROFILE

A detailed and result-oriented

Senior Administrative Assistant

with extensive experience in

handling various administrative

tasks, including preparation of

reports. Offers exceptional skills

in managing executives’ calendars

with great attention to detail.

Birth Date: 27th June 1992

Place of Birth: Philippines

Civil Status: Single

CONTACT

Building 25, Zone 37 Al Awzaei

Street, Bin Omran, Doha Qatar

Mobile: 974-********

****.*******@*****.***

WORK EXPERIENCE

SENIOR ADMIN ASSISTANT

Sidra Agricultural Company

Doha, Qatar

Jan. 2016 – Up to date

Job Description:

• Assisting and Reporting to the General Manager.

• Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Taking Minutes of Meeting.

• Conserves time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.

• Management Representative for IMS, ISO 9001:2015 ISO 14001:2015 OHSAS 18001:2007

• Monitoring all controlled documents procedures, forms, work instructions, process flow diagram.

• Executing Internal and External Audit and Management Review Meeting.

• Preparing Technical Proposal for Tender Documents.

• Managing and maintaining budgets for Office Equipment’s, Furniture, Stationery, Kitchen Items and other office stuffs.

• Sorting and distributing incoming post and organizing and sending the outgoing post.

• Managing the messenger schedules during the day according to the requirements of the staff and give priority to the documents dispatch.

• Organize and supervise all the administrative activities that facilitate the smooth running of an office.

• Carries out a range of administrative by preparing and modifying documents including correspondence, reports, drafts, memos and emails.

• Checking the newspaper for the advertise Tender.

• Answers telephone takes messages and answers inquiries within assigned scope of responsibility.

• Distributes mail as per the requirement of the clients.

• Resolve any related IT issues such as emails, computer, network and telephone.

WORK EXPERIENCE

ADMINISTRATIVE ASSISTANT

Amai Pakpak Medical Center

Marawi City, Philippines

Apr. 2013 – Sept. 2015

Job Description:

• Respond to public inquiries

• Type confidential documents on a word processing system

• Organize a meeting agendas and power point

presentation.

• Type memoranda, letters, compile and write down reports

• Assist in the planning and preparation of meetings and conferences

• Receive, evaluate and sort all incoming messages thru mail, faxes and e-mails

• Maintain the general filing method and file all

correspondence.

• Receive, direct and transmit telephone messages and fax messages

GUEST SERVICE AGENT

Park Royal Hotel

Kitchener Road, Singapore

Dec. 2010 –June 2011

Job Description:

• To sell, register and assign rooms to incoming guests, explain the Hotel’s facilities and services.

• Check out departing guests as per procedures.

• To monitor hotels occupancy status and to check availability and to assist walk-in guests with alternative accommodation in the event of a full house situation.

• To attend to Guests’ enquiries and requirements promptly and handle complaints tactfully.

• Check all Guests’ bill before present to the Guest upon check out.

• Perform cashiering and maintain a complete record of Guests’ account.

• To acknowledge all Guests at Reception counter whether busy or free.

• To maintain guest’s property security and key security.

• To ensure Guest satisfaction is achieved always. EDUCATION

Bachelor of Science in Hotel Management

Mindanao State University, Philippines

2008 - 2013

ACHIEVEMENTS

AND SKILLS

• +6 years of experience in the field of Administration.

• Integrated Management System, ISO 9001:2015 ISO

14001:2015 OHSAS 18001:2007, Management

Representative.

• Attained the title of Employee of the Month in 2016 & 2017.

• Consistent highest score in Performance Staff Evaluation every year with 92% & up total score.

• Provided backup support to other departments which were highly admired by the General Manager.

• Regularly acknowledged by leadership for timeliness and attention to detail.

• Interpersonal Skill, Communication Skill, Ability to Work Under Pressure, Decision Making, Time Management,

Leadership, Organizational Skill, Problem-Solving Skill, and Project Management Skill.

• MS Office such as Word, Excel, PowerPoint, Visio, Outlook, Oracle Aconex and N3G 4 Project.

SEMINARS AND

TRAINING

• Basic First Aid with CPR Training.

-Conducted by ENSIGN Management Training Center W.L.L. held last February 9, 2019 at Al Wakra, Doha Qatar.

• Integrated Management System, ISO 9001:2015 ISO

14001:2015 OHSAS 18001:2007, Internal Auditor Training.

-Conducted by MARMI Consulting and Quality from 23rd, 24th and 25th February 2016 at Sidra Agricultural Company.

• Seminar on “Training for Executive Assistant”

-Conducted by Business Coach, INC. held last April 21, 2014 at Unit 201 Richbelt Tower, 17 Annapolis St. Greenhills, Philippines.

• Seminar on “Human Resource Management Training”

-Conducted by Business Coach, INC. held last April 21, 2014 at Unit 201 Richbelt Tower, 17 Annapolis St. Greenhills, Philippines.

Contact this candidate