Office Manager

Arun.M.M

New No: **, Old no: ***, **st Nethaji Street,

GKM Colony,

Chennai – 600082

Mobile: +918*********

******************@*******.***

OBJECTIVES:

Practices for the growth of the organization in competitive global market and aspire to make a career in Administration, where I can explore my knowledge, skills and experience in Admin and Facility Management and there by contribute to the best of that to the organization.

KEY SKILLS:

Teamwork

Persistent

Punctual

Detail oriented

Problem-solving and decision-making

Trustworthy

Adaptable

Interpersonal

Organize, plan, and prioritize work

ACADEMICS:

SRM ARTS & SCIENCE COLLEGE – Chennai

Bachelor of Science in Microbiology,2005

CERTIFICATION:

Diploma in MS - Office

TECHNICAL QUALIFICATION:

Type writing in “English” - Higher grade

PROFESSIONAL EXPERIENCE:

AB Express Cargo & Logistics Manager - Admin, June2018 – till date

Leading an administrative team from various locations

Answering the telephone and dealing with incoming phone calls.

Processing purchase orders and delivery notes from vendors

Ordering office stationary when stocks are low.

Producing creditor payment lists.

Controlling the office petty cash float.

Dealing with incoming and outgoing post.

Exchanging information with other company departments.

Explaining office procedures to new or junior members of staff.

Proofreading important documents.

Using an electronic calendar to manage the appointments of office managers.

Handling administrative requests from members of the office team.

Making travel and accommodation arrangements for company owner & managers.

Handling drivers and their requests in respect to the vehicles

Making sure the office meeting the strictest health and safety requirements for the staffs and drivers.

Keeping meticulous administrative records.

Tracking office expenditure and making sure it is not excessive or wasteful.

Keeping the office well equipped and fully stocked of essentials.

Negotiating with office equipment suppliers and service providers.

Inputting employee timesheets.

Processing expense forms in an accurate and timely manner.

Managing staff holiday, sickness, attendance and absence records.

Willing to work additional hours when requested to meet the needs of the business.

Having absolute discretion when handling sensitive information.

PT EXPRESSINES PVT LTD Asst Manager, June2016 – May2018

Roles and Responsibilities

Facilities Administration of all Sites – Warehouse, Administration office, branches, Franchise offices.

Mobilising human labours for various admin work – Electrical, Carpentry, Security, House keeping

Prioritise Jobs and assign resources effectively

Prepare Job Schedule for various labours and supervise them

MIS reports for All Branch offices

Assign, Monitor progress and track Jobs to closure within the given TAT.

Preparing JD for reporting employee’s

Direct Reports to Group Admin, GM and Directors of AB Group

Mobilise Resources for New vehicle Build Projects

Effective Vendor Management

Interface/ Interact and maintain good rapport with Government officials – Police, Fire service, corporation, EB etc.

Set-up branch office facilities, stage of sourcing space till successful commissioning, complete office set up within deadlines,

Acted in close liaison in limit with external service providers/contractors for project completion within deadlines, cost and quality parameters

Office Interior arranging by coordinate with POP labours

Emergency water arrangement to the necessary sites and offices

Developed an excellent network of vendors providing cost-effective products and services conforming to high standards of quality specifications

Co-ordinated for all purchasing, materials management, contract negotiations and inventory planning.

General Administration

Implement effective process for smooth operation in filing record, both credit and debit

Co-ordinated for providing quality cafeteria services at cost-effective rates

Planned extensively for space allocation in line with project enhancements

Organised annual functions, picnics and other welfare activities

Negotiated favourable office equipment leases and facilities contracts to expand in-house operating capabilities

Entered into annual maintenance contracts for regular preventive maintenance programs, resulting in maximum uptime of office equipment and services.

Proper checking will done for the AMC vendor according to their periodical service

Security Management

Complete security maintaining in Administrative office and branch offices.

Performed extensive planning of the entire facility to install security systems

Evolved an emergency plan in preparedness for future exigencies

Designed and implemented safety guidelines for a safe work place

Conducted regular security audits, acting as a key contact with contract security.

Weekly once will visit in night patrol to check the security performance to the branches and other areas where were security deployed

Designed SOP for security team and training manual

Preparation of MIS Report

Maintain and Submitting company CUG mobile number reports

Recovery report will be sent to HR – Dept for employee’s exceed the credit limit

Maintain and Submitting company Landline number under ECS and cash paid report

Asset updated report on monthly.

Security and EB maintaining and invoice report on monthly wise

ID cards and Visiting cards printing report on monthly wise

Stationary purchasing reports as well as stationary dispatch report for branch wise

ANAND CONSTRUCTIONS Administration officer, May2010 –march 2016

Monitored Construction Project Budgets recommending approval or denial of Work Orders, Change Orders, and General Contractor Draw payments.

Tracked Construction Project Schedules, timely or un-timely completion of project status.

Point Of Contact for General Contractors, Sub-Contractors, Utility Providers, County/City/State Officials, Consultants, Architects, Civil Engineers, Vendors and Operations Teams for Construction Projects.

Performed all general office duties and Operations meeting attendance.

Managed day-to-day operations for all construction sites

Scheduled and managed current and upcoming projects.

Managed billing and collections for all project.

Assisted in general office duties

Procurement of materials from the vendors

Security Management

People management (contractual labours) in construction site

TATA CONSULTANCY Sr. Process Associate, Aug 2008-Apr10

SERVICES

Subject matter expert in Mortgage department for The Best Bank in Town.

Handled 8-10 members as a team for internal quality, and handled the team in the absence of Team manager.

Process the household loans and mortgage loans. Perform

Internal quality.

Provided telephone, online customer service and data support to clients.

Handled client calls/meetings on weekly basis with onshore SME’s and project

managers regarding the process requirements and improvements.

INTERESTS:

Reading books, Contents reading in internet

PERSONAL PROFILE:

Date of birth : 22.12.1984

Gender : Male

Marital Status : Unmarried

Nationality, State : Indian, Tamil Nadu

Languages known : English, Hindi, Tamil.

DECLARATION:

I declare that the information and facts stated herein are true and correct

I undertake to abide by the conditions of employment specified by the recruiters and uphold the reputation of our institution

Date:

Place: Arun.M.M

Contact this candidate