Administrative Assistant Legal
Resume:
CHRISTINE L. TAPIA, CCLS
Temecula, CA
EXPERIENCE
Extensive experience as an administrative assistant. Detail oriented with ability to multi-task, prioritize and meet deadlines. Knowledgeable of relevant legal terminology, processes and procedures. Oral and written communication skills and a team player. Outstanding organizational ability, with a solid work ethic and enthusiasm. Good judgment and decision making. Computer literacy and strong Microsoft Office experience working with databases. Also worked in law offices as a legal assistant in Los Angeles County, San Bernardino County and Riverside County. Experience in Litigation and worked in the areas of Corporate Law, International Law, Intellectual Property, Labor Law, Entertainment Law, Eminent Domain, Land Use and Environmental Law, Bankruptcy Law and some Family Law.
March 2017 – February 2019 - Working through agencies specializing in administrative assistants/legal assistants:
KESTONE PACIFIC PROPERTY MANAGEMENT (through Volt Temporary Agency): worked as an administrative assistant/associate in property management. Using Caliber for organizing and sending courtesy letters, violations, violation due dates, keys and fobs for the property managers and their properties. Incoming calls with Skype for Businesses from properties who needed assistance with their HOA. Scheduled and calendared events for the clubhouse rentals. Also worked as a seasonal employee at Macy’s in various sections.
RINCON TRIBAL INDIANS (Through Robert Half Legal Services Agency): Assigned to the Law Department for the Attorney General as a legal assistant to process various contracts for the Indian reservation on building and maintaining construction services for the reservation properties. Filed pleadings with the Federal Intertribal Southern California Court. Became familiarized with the Adobe Acrobat Pro program. DELANO & DELANO an Environmental and Land Use law firm for San Diego County, worked on their billing data input to send out their billables, typed client correspondence and drafted pleading captions.
MURRIETA CITY HALL (Through Acro Corporate Services Temporary Assignment): Assigned to the Murrieta City Hall, City of Murrieta working as an administrative assistant/coordinator (also called Development Services Technicians) for their Engineering Dept. for the Chief Engineer and Associate Engineers and their Techs maintaining and entering data into a government program, Gov/Partners program (GSS) and in their Building Dept. for the Building Official assisting the Development Services Technicians entering data into the (GSS) records that the County Assessor’s Office has access to and other government agencies. Experienced on their Sire program that applies a bar code on all labels to keep a permanent record of each entry for the records management program. Helped maintain their Records Dept. Assisted in processing permits for approved solar plans and their approved temporary permits for gas and electrical temporary connections. Coordinated all calendaring entries on all solar plan appointments and preparation of solar plans for the entities who have requested permits on their approved solar plans.
December 2013 – January 2017
TARBELL, REALTORS
Worked with the Vice President of Career Development (until her departure) and the Regional Manager for Tarbell Realtors assisting with the recruitment of real estate agents within the office assigned. Recruitment for real estate admissions for students, keeping them motivated to continue with their studies and get them qualified to take the California State test by monitoring their progress until they receive their Certificate of Completion. Interviewing and giving presentations to potential students informing them of a new career path. Calendaring all the Career Workshops and new hire interviews. Maintaining career packets and handouts for marketing and recruitment. Handling administrative duties for the Regional Manager, like drafting correspondence.
July 2008 – February 2009
DREIER STEIN KAHAN BROWNE WOODS GEORGE LLP
Litigation assistant and personal assistant for the music entertainment partner, and his associate. Handled all administrative duties. Did dictation and worked on e-filings with the U.S. District court using Pacer, ECF, calendaring of trial dates, discovery, trigger dates. Intellectual Property, Copyright. Answered phones, maintained phone logs.
April 2004 – July 2008
LINER YANKELEVITZ SUNSHINE & REGENSTREIF LLP
Litigation secretary for a partner and associate who worked on entertainment law. Upon the partner’s departure was assigned to the corporate entertainment department, worked with a senior associate who counsels studios, production companies and financiers with issues related to acquisition, financing, development production, distribution and licensing of intellectual properties and entertainment content (including television and motion pictures; Sony and Lionsgate). Worked with the partner in the bankruptcy department e-filings with the U.S. District Bankruptcy courts and the federal e-filing with the U.S. District court using Pacer, ECF.
EDUCATION & CERTIFICATION
Citrus College and Rio Hondo College with credits toward an Associate of Science Degree in Paralegal Studies, California Certified Legal Secretary (CCLS)*, 1996, former member and officer of the Beverly Hills Legal Secretary Association, and officer on the Board of Directors. Commissioned Notary Public, 2013 and NNA Certified Loan Doc Signing Agent 2016.
SKILLS
Windows XP, Windows 10, WordPerfect, Outlook, Word 2003-2010, Macintosh, MacBookPro, Soft Solutions, Legal Solutions, Abacus, Q & A, Timeslips, DTE, Carpe Diem, Lexis-Nexis, Compulaw, Full Authority, Adobe Acrobat Pro, Gov/Partners (GSS), SIRE, Photoshop Elements, Caliber, Skype for Businesses, Doorking.
*The California Certified Legal Secretary Exam is a comprehensive eight-hour proficiency exam given by the Legal Secretaries Incorporated (LSI). The exam is composed of seven parts and one must pass each section with at least 75 percent to become certified. The exam is given twice a year in San Francisco, Los Angeles, San Diego.
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