Administrative Assistant Executive

Lori Sterling

**** **** *****, ***. ***, Oceanside, CA 92056

805-***-****. **************@*****.***

Professional Summary: Professional with over 15 years of experience. Highly skilled in computer applications and project implementation, with levels of increasing responsibilities.

Professional Accomplishments

Negotiated reduction of janitorial supply costs over $54,000 annually

Replaced USPS leased equipment with new lease reducing quarterly lease expense by 50%

Negotiated and reduced cost of maintenance uniform and shredding service by 50%

Computer Skills and Experience

Proficient in Microsoft Office Suite, Excel, PowerPoint, Word, Visio, some Access, SharePoint and Project knowledge

SAP – Encore - MXIE - Sales Force – Concur – Kronos - Ariba – Clipbooks – Lawson Budget - RIM/TRIM (HP Records Management), iExpense, OnPointe

Prior experience with Gregg Shorthand

Professional Work Experience

LightStream – Oceanside, CA – April 2017 to March 2019

Administrative Assistant – Finance/Operations

Provide administrative support to Finance and Operations

Managed sensitive information with discretion while providing administrative support to executive teams.

Identify new hire desk assignments and furniture needs

Mail Payment Processing

Manages company incoming and outgoing mail

Regulatory Mailings and Documentation

Run missing document report

Restocked office and break room supplies independently to maximize team productivity

SunTrust Bank – Atlanta, GA – August 2014 to April 2017

Administrative Assistant – Enterprise Delivery Services

Provided efficient and professional support to the Senior Vice President of consumer Technology Division/SunTrust Accelerator

Provided additional support to the Director/Delivery Manager of Consumer Products and the Senior Vice President of Digital Channels Technology

Managed heavy complex calendar scheduling for on and off-site meetings

Processed on boarding and off boarding requests and accompanying documentation

Coordinate travel arrangements, process expense reimbursement

Attend staff and leadership meetings; gather topics from attendees, note action items

CARGILL – Atlanta, GA – Sept. 2013 to August 2014

Senior Administrative Assistant – Texturizing Solutions Division

Provided efficient and professional support to the manager and his team of dairy scientists in the Dairy Applications Department

Maintained sample inventory and process stock transfers

Ran monthly and year to date reports

Maintained site file retention/destruction files

Review and approve site invoices for technical billing

Process sample requests using Sales force system and accompanying literature, i.e., MSDS and Product Safety Data Sheets

Business Unit Cell Phone Coordinator

Manage Purchase Order Card Expenses for lab and office supplies

Coordinate on-site and off-site meetings

AMERICAN CANCER SOCIETY – Atlanta, GA – April 2012 – Sept. 2013

Administrative Assistant - Mission Delivery Department

Provided efficient and professional support to the Director of Operations, Sr. Vice President of Operations and the Vice President of the Cancer Resource Network

Managed databases, documents and spreadsheets dedicated to the Mission Leadership Team

Assisted with budgeting tasks, coded and processed travel expenses and assisted with travel arrangements

Coordinated the South Atlantic Division wig program, built relationships with donating facilities

Maintained wig room inventory and contacted staff responsible for wig distribution in field offices. Mass distribution to all field offices and coordinated volunteers to assist with shipments

Planned and scheduled meetings, reserve conference rooms, coordinated of ground transportation, parking validation and on site logistical assistance

BOSTON SCIENTIFIC - Valencia, CA – August 2006 – Sept. 2011

Executive Coordinator - Facilities and Plant Management

Provided efficient and professional support to the Director of Facilities with various construction project tasks

oContributed to the building relocation, space planning, office furniture, equipment placement and planned maintenance for equipment

oEstablished relationships with contractors, vendors and maintained project files, databases and spreadsheets with account information; prepared draws for payment

oMaintained vendor Liability of Insurance records

Supervised Mail Room - Managed and motivated subordinates

oWrote and implemented operating procedures for scheduled mail pick-up and delivery

oCompany Notary

Consulted with the Finance Department to review, analyze and report monthly accurate forecasts

Maintained professional and technical knowledge by attending education workshops as needed

ADVANCED BIONICS - Valencia, CA – Jan. 2003 – August 2006

Executive Assistant - Auditory Division

Provided efficient, professional and confidential support to the Divisional President and Vice President of North American Sales

Maintained and updated daily/monthly/quarterly unit sales and budget reports

Arranged and coordinated “summit meetings” hosting prominent physicians from respected hospitals and universities

Managed multiple complex calendars

Coordinated domestic and international travel and processed expense reports

Maintained department training records for FDA audit purposes; classified information

Prepared, formatted, edited and updated Power Point presentations to executive management

MEDTRONIC MINIMED - Northridge, CA – Jan.2002 – Jan. 2003

Administrative Assistant - Customer Care Vice President

Resolved and assisted with the resolution and documentation of patient customer service issues

Analyzed data generated for call center reports

Identified solutions to frequent administrative burdens

Maintained a high level of confidentiality

Assisted and duties as assigned

MEDTRONIC MINIMED - Northridge, CA - 2001 - 2002/Manager, Company Store

MEDTRONIC MINIMED - Northridge, CA - 1988 – 2001/Executive Assistant

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