Administrative Executive - Purchase Officer

Confidential

Zenab Bhalamwala

Mobile - ******** & 6672 9572

**********@*****.*** / ***********@*****.***

Academic Qualification

Master Degree in Bank & Business Economics

Mohan Lal Sukhadia University, India.

Bachelor Degree in Commerce

Mohal Lal Sukhadia University, India.

Diploma in Advance Accounting

Institute of Computer Accountant, India.

Professional Experience

a) Company – Hope 4 Cure Medical Services Co., Kuwait Designation – International Purchase Coordinator

From – November 2010–Till Present

Responsibilities:

Manage the department of all services related to sales, purchase, expense claims, after sales service and call tickets in order to ensure that they are accomplished in an effective and efficient manner and within all legislative, policy and procedural guidelines.

Generating / Administrating Purchase Orders / logistics process. Maintaining follow-up with Suppliers. Finding new supplier as per requirement.

Monitor that all orders are processed in an efficient and cost effective manner.

Maintain and flourish vendor / client relation at all times.

Minimize demurrage and detention charges through better planning and forecasting.

Performing all administrative work like preparation of inventory, purchase invoice, memos to stores for delivery, invoices, sales returns, and goods arrival reports in an efficient way.

Liaise with freight forwarders for low rates and timely arrival of shipments.

Maintain and analyze all records, histories of purchase, claims, payments and dues by supplier/product category.

Preparation of reports and presentations regarding contracts, purchases, vendor payments, claims, forecasts and reconciliation of stock orders.

Sorting and filing new resumes and maintaining copies of interview/employment form.

Maintaining complete record of employee personal and working information

Schedule appointments for interviews and meetings with the General Manger and Managing Director.

Assist recording, mailing and/or filing appropriate employment documents specific to the various classifications of employees

Perform other Human Resources related certain duties as directed by GM and HR Manager. b) Company – Basayel International, Kuwait

Designation – Admin. Coordinator (Furniture dept.) From – Dec. 2008 to July 2010 Responsibilities:

Managing sales, purchase, expense claims, after sales service and call tickets in order to ensure that they are accomplished in an effective and efficient manner.

Generating / Administrating Purchase Orders / logistics process.

Monitor that all orders are processed in an efficient and cost effective manner. Confidential

Maintain and flourish vendor / client relation at all times.

Performing all administrative work like preparation of inventory, purchase invoice, memos to stores for delivery, invoices, sales returns, and goods arrival reports in an efficient way.

Liaise with freight forwarders for low rates and timely arrival of shipments.

Maintain and analyze all records, histories of purchase, claims, payments and dues by supplier/product category.

Preparation of reports and presentations regarding contracts, purchases, vendor payments, claims, forecasts and reconciliation of stock orders.

Sorting and filing new resumes and Maintaining copies of interview/employment form.

Maintaining complete record of employee personal and working information

Schedule appointments for interviews and meetings with the General Manger and Chairrman. c) Company – Umesh Lodha & Associates, India.

Designation – Accountant Assistant (Part Time) From – August 2005 to March 2008 Responsibilities:

Maintaining accounts in Tally software

Maintaining debtors and creditors list.

Preparing & generating monthly, weekly reports on company’s software.

Preparing monthly reports of debtors, creditors & bank reconciliation statement. Key Achievements

Managerial ability of achieving utmost productivity from subordinates by implementing systematic Work flow.

Setting up purchase process in a smooth and efficient manner.

Strong negotiation ability.

Maintain high level vendor / client relation.

Strong commercial acumen and numeracy.

Efficient in preparation of reports & presentations Computer Skills

Windows 10, Windows 7, Windows XP, Vista

Ms-Office

Tally Accounting Software

Personal Information

Nationality : Indian

Date Of Birth : 31st December 1981

Languages Known : English, Hindi, Urdu

Residence : Article 18

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