Executive Assistant Project Coordinator
Resume:
ROBIN E. SPROUSE
CONTRACT ADMINISTRATOR PROJECT ADMINISTRATION
PROFILE
Result-oriented professional with over 17 years of experience in the construction industry. Strong communication skills and the ability to prioritize in busy deadline driven environments. MS Office Suites proficient, QuickBooks, and proven track record for completing assignments independently.
Offering strong knowledge of business procedures, office protocol and ability to coordinate a company’s operations to achieve the desired objectives.
Compile accurate financial reports, contract administration and maintaining the utmost confidentiality. Noted for analytical nature, attention to detail, and time management.
OBJECTIVE
Looking to obtain a Contract Administration – Project Administrator position in a fast-paced organization where exceptional leadership skill and ability will be useful to meet set organizational goals.
CONTACT
PHONE:
EMAIL:
*************@*****.***
HOBBIES
Gardening
Painting
Photography
Collecting
Volunteer Work
Design
Woodworking
WORK EXPERIENCE
The Keyes Company – Independent Contractor
10-2014 to 2019
Successfully assist my client(s) in the contract process of buying or selling Real property. Market analysis, study property listings, interview prospective clients, accompany clients to property site, discuss conditions of sale, and draw up real estate contracts, negotiation, clean conditions of sale and close transactions.
Facchina Construction, Florida – Contract Administrator –
Cost Control/Procurement Administration
06-2000 to 04-2016
Excellent professionalism with more than 17 years’ experience in the field. In-depth knowledge of accounting & construction management. Provide administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.
Management of contracts, including approval and any necessary changes that may be needed over the course of the contract. Ensure the parties of the contract adhere to the terms, conditions, and obligations of the contract.
Smith & Co – Assistant Contract Administrator
01-2000 to 06-2000
Oversee all aspects of the Contract Work as pertaining to payment, change orders Work, bidding process, insurance and Bond requirements.
SCHOOL
Bauder College
Associates Degree/Marketing
State of Florida Notary Public
Real Estate License
Mortgage Brokers License
CPR / First Aid Certified
SKILLS
PROFESSIONAL EXPERIENCE
Worked successfully on multi-million dollar projects as Executive Assistant, Cost Control (Procurement) Administrator, Contract Administrator, Project Coordinator, Estimating Department Assistant, Project Secretary and/or Office Manager on such projects as New World Symphony, a Frank Gehry Design project on Miami Beach, Espirito Santo Bank / Conrad Hilton Hotel Building on Brickell Avenue, Ocean Club – Towers 1, 2 and 3 on Key Biscayne, Grand Grove Towers in Coconut Grove, American Airlines Arena (AAA) in downtown Miami, just to name a few.
Specific Accountabilities:
Create project contact lists, punch-lists, and turnover documents.
Setup and maintain Project Files including data input for all Logs.
Prepare project start up documents including: Subcontract Agreement, Submittal Log, RFI Log, Project Management Worksheet, Drawing Log, Purchase Log, and Buyout Log.
Assist in plan maintenance. (Permit Set, Working Set, Plan Revisions).
Assist in buyout including; proposal acquisition from subcontractors, screening and background checks, distribute contract documents/bid documents, issue/qualify Requests for Proposals (RFP’s).
Assist in writing scopes for miscellaneous buyout items as assigned by PM.
Update Accounting for all Subcontract Agreements, SCO’s, RCO’s, and, CO’s.
Obtain pre-qualifications from subcontractors.
Create Subcontract Agreements based on approved scope and submit to PM for review.
Process Change Orders (SCO, PCO’s, CO’s) based on approved scope a by PM.
Attend all meetings and record meeting minutes. Distribute to all parties.
Plan maintenance. (Permit Set, Working Set, Plan Revisions).
Subcontract tracking.
RFI’s including research, distribution, log maintenance and tracking. Initiate document for review by PM.
Submittals including research, distribution, log maintenance and tracking.
Send two-week schedule to subcontractors and vendors, track milestones.
Maintain insurance log and acquire all required insurance documents from subcontractors.
Copy all documents for publication (approved submittals, etc.).
Prepare documentation for Field Superintendents including; copies of Subcontracts, Submittals, and RFI’s.
Certified payroll verification and correspondence with County Representative.
Verify weekly certified payroll forms from subcontractors.
Correspondence with wage rate supervisor regarding verifications and corrections to certified payroll forms.
Clear understanding of Contract terms, conditions, contract negotiations, execution, and conditions – assurance of verbatim compliance.
Authorized to work in the US for any employer.
PROFESSIONAL REFERENCES –
GLADLY FURNISHED UPON REQUEST
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