AREAS OF EXPERTISE

EDMS - Aconex System

Document Management

SharePoint, Newforma

Archiving Document

Control Data Entry

Microsoft Office Application

Sniperhire, Hireright and Al

Mana System

PERSONAL SKILLS

Organizing skills

Communication

Target orientated

Self-assertive and persuasive

Team player mentality and

flexibility

PERSONAL DETAILS

Anna Marie Josue

Doha,Qatar

M: +974-********

E: ac9uom@r.postjobfree.com

DOB: 03/06/1981

Driving license: Yes

Nationality: Filipino

M. Status: Married

Visa Status: Husband Visa

ACADEMIC

QUALIFICATIONS

Bachelor’s Degree in Computer

Science

AMA University 2003

PROJECTS

Dubai Metro

New Doha International Airport

Doha Metro

Wakra Stadium

Anna Marie Josue

Document Controller

PERSONAL SUMMARY

Over 13 years of work experience in Administration, Document Control Management Record and possess board knowledge in HR recruitment with excellent communication, interpersonal skills and organizational abilities to work well in a team environment. WORK EXPERIENCE

SIBS – Specialist Independent Building Services, Doha Qatar (May 2018 – to present) Final Handover Documentation (FHD) – Document Controller

• Responsible for undertaking full service in relation to coordinating and collating required information

• To produce the Project Handover Records file in required Client format

• Facilitate a smooth transition for Project Delivery and Operation Maintenance

• Lead the process in ensuring the required documentation is produced by the MPSJV and Subcontractor

• Collect and collate level 3 and level 4 (No Objection) documents

• Follow up status of the documents

• Produce the Project Handover record file in electronic and hardcopy level 3 for Client approval

• Ensure the handover record file is produced in accordance with Client Handover Guidelines

• Collect and collate soft copies of As-built drawings and IFC drawings with NOC stamp

• Update and produce register with all the document status in daily basis Management Solutions International – SIDRA Medical Research Centre, Doha (June 2017 – Dec 2017)

Recruitment Coordinator

• Evaluate candidates documents for employment such as job experience, education and training and skills

• Manages the process of scheduling candidates for interview and update the calendar of the interview panel

• Update the interview tracking and candidate log and provide update to the Recruitment Specialist

• Acts as a primary point of contact with candidate and Hiring Managers throughout the recruitment, mobilization/on-boarding process

• Liaise with the candidate question and update on all related issues on the process

• Monitoring the reference check processes for candidates

• Ensuring all onboarding candidates are CLEARED from Occupational Health at Sidra

• Uploading candidate documents in Sniperhire, HireRight and Al Mana System

• Managing the process including gathering required documentation creating and updating the E-file system

• Daily candidate status updates on Access database

• Initiates, monitors and ensures all pre-employment mobilization/on-boarding processes are completed

• Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies

• Maintains confidentiality of employees and updates data and records for all activities and contributes to the management of the electronic/paper filing documents. Systra-Parsons JV – PMCS Systems, Doha Metro (October 2016 – June 2017), Temporary Position

Document Controller/Admin Assistant

• In-charge of maintaining the document and DRS tracker for Rail Systems team

• Ensure and maintain the document tracker to match the data in Contractor’s document submittal schedule

• Consolidate the weekly flash report specially on the sub-systems (Energy, PSD, Signaling, Telecom, TVS, SCADA and AFC) reports and submit to the Project Control Team

• Manage all in receiving, logging and distributing all technical documents on a day to-day basis and assisting in coordination and monitoring of activities to facilitate and expedite workflow of the Rail System team

• Ensure an effective system in records are identified, stored, protected, retrieved

• Responsible for quality assurance of all incoming documents from the Contractor whether electronic or hardcopy

• Strict adherence to document control procedures

• Distribution of documents including drawings and specifications, material approval and supplier approval

Foster + Partners (April 2016 – September 2016)

Document Controller

• Ensure the timely, accurate and registration of correspondence, process scans, drawings, reports, specifications and schedules

• Issue drawings, reports, specifications, schedules and correspondence to clients and PMC using DM System (Newforma) in both hardcopy and electronic format

• Assist with the collation and coordination of drawings and documents in preparation for the date of issue

• Coordinate all downloads with the DC and ensure timely return to relevant package

• Communicate with the Document Control Manager to any changes required in workflows

• Download/upload all documents and drawings in Newforma Platform, ensure that are distributed promptly to relevant team members, tract and follow up outstanding issues

• Maintain and update drawing and document register in accordance with 2169 (Passenger Terminal Complex Expansion) and 2170 – Amiri Flight Facility

• Receiving samples from the registered shipping logistics of presentation models, project materials

• Control all the aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems

• Ensure proper document control support to each projects

• Ensure all documentation provided is as per the Client’s quality formatting requirements

• Understand the cycle of a drawing and status relation to each phase Qatar Railway Company (September 2013 – March 2016) Document Controller Program and Aconex Administrator

• Aconex Administrator - setup new user, guest, disabled accounts, facilities training sessions and support to all the users within the project.

• Responsible in providing weekly EDMS report and statistics.

• Maintaining document register of the EDMS active and disabled accounts.

• Responds to persons, telephone, email and written inquiries from the user

• Preparing and issuing transmittals and maintain document control register including electronic and hardcopies

• Responsible in distributing incoming correspondence from the Contractor and Stakeholder to Employer’s actioner.

• Monitor, update and maintain tracking matrix and document registry for incoming, outgoing transmittals, email and fax received.

• Update mailing distribution group within the project.

• Coordinates and supports technical documentation for internal and external expediting work within the project.

• Following up responses and actions within the project.

• Maintaining the master document register of the latest drawings and documents on a project and ensure that all recipients are transmitted the updated revisions

• Providing support in Technical Interface and Alignment and Approval documentation Parsons Brinckerhoff, Qatar Rail Integrated Development Program (September 2012 – September 2013)

Document Controller and Aconex Organization Administrator – Program

• Administering new and guest user accounts as well as deactivating/deletion and resetting user’s password, provide project invitation to all the users within the project.

• Coordinate and assisting Aconex consultants with regards to training session and programs and give general support to all enquiries

• Support Technical Services, Contract Administration and Program Management in terms of communication between the groups for delivery team

• Responsible in providing document reference number for Program and Metro wide, monitor and update data register

• Responsible in registering and uploading approved RFCs and distribution for information, responsible in updating and archiving RFCs

• Maintaining files of approved procedures and plan within the Program

• Providing support to CTO for preparing metadata and bulk uploading incoming and outgoing documents, updating and registering superseded documents and drawings issued for approval and for information

Takenaka, New Doha International Airport (February 2011 – September 2012): Document Controller - QA/QC Department (Final Turnover Document)

• Responsible in compiling Final Turnover Documents for review and approval and ensure all the documents are arranged as per procedure.

• Establish and maintain an effective filing, retrieving and documenting all approved quality records and test results.

• Ensuring all reports and inspection records are approved on the current status of document and test package.

• Coordinates with the inspector for drawings, procedures or inspection report and follow up with other discipline for outstanding report and documents. Systra, Dubai Metro Project, Red and Green Line (April 2006 – February 2011): Document Controller

• Responsible for all incoming and outgoing design submissions, managing people to maintain and track all archived files (drawings, material appraisal, letters, shop drawings, As-built drawings, sample materials and CDs).

• Distribution of documents, support with receipt and complies with all the requirements and queries.

• Expedite transmittals and letters for review and approval of all Civil Design Drawings via Aconex System.

• Expedite responses to transmittal sent for review comment and action; monitor the design review database to ensure on-time response on the design submission; maintaining document control register/documents for incoming and outgoing project documents; checking document descriptions and ensure that the latest revision and approval status of drawings is kept updated continuously.

• Maintaining documents for transmittal process for projects document.

• Updating and maintaining the document management system registers.

• Respond to queries regarding revision status of issued drawings and documents. Data Search Incorporated, Philippines (October 2005 – March 2006): Data Analyst/Data Encoder

• Preparing documents according to up-to date basis and maintenance of customer database.

• Opening and searching information through on-line terminal needed as a real estate company.

• Screening orders, using manual or OEMs System, and encoding confidential information of the client.

• Searching information according to country orders and checking all the information accordingly.

• Printing documents and arranging properly for distribution.

• Ensure all data’s and information’s are correct and completely accountable.

• Responsible in checking and sending email correspondence and sending finished data for examination.

House Research & Development (s) PTE., Ltd., Philippines (July 2003 – August 2005): Data Checker/Encoder

• Responsible in checking electrical items counted by the encoder and updating data in the system.

• Responsible in checking all the materials, drawings and received data from the encoder.

• Encoding important materials and printing data needed for mailing process.

• Receiving replies and incoming documents for preparation of data. TRAINING/ SEMINAR ATTENDED:

Certificate of Participation and Merit - Qatar Center of Career Development & ASTD Document Control Management

September 2013

Speaker: Dr. Shaukat Chandna, Ph.D., D.Litt

Certificate of Appreciation Award – BECHTEL NDIA Project June 2012

Speaker: Mr. Jorge Mozombite

ACONEX TRAINING Basic Mail & Documents

Basic Mail & Documents

Advanced Mail & Documents

Workflow

April 17, 2006

REFERENCES:

Reference available upon request

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