Accounting and Business Operations Professional

Theresa L. Smith, MBA, CMA

321-***-**** **********@*****.***

Business and Accounting Operations Specialist

Repeated success in optimizing business operations and increasing profitability; able to forge solid relationships with partners and build consensus across teams. Talent for implementing financial processes, including reporting, budgeting, and forecasting. Proficient in using and implementing ERP systems; prepared to partner with a global company seeking leadership in financial and business operations.

Highlights of Expertise

Business Operations Management

P&L Accountability

Manufacturing Industry

Contract Management

HR Payroll & Benefits

Budget/Forecast Management

Continuous Process Improvement

Team Building & Leadership

Resource / Supply Chain Management

Export/Import Compliance

Career Experience

MAG Aerospace, Titusville, FL - Aviation Industry manufacturer and integrator for government, commercial, foreign and domestic partners.

PROGRAM FINANCIAL ANALYST (October 2018 to June 2019)

Evaluate the financial condition of programs, helping to leverage the company’s rapid growth to drive success. Support the acquired manufacturing facility and the corporate headquarters in streamlining corporate and program financial analysis, ERP transactional analysis and integrity, contract administration, and pricing development for new/existing business.

AVT Simulation Inc., Orlando, FL – Modeling and Simulation engineering company providing software development for US government customers.

DIRECTOR, PROGRAM FINANCE (October 2017 to October 2018)

Managed financial reporting of the organization’s flight simulation and support programs. Prepared reports required by the government. Partnered with the accounting team to ensure transactional integrity within the ERP system. Collaborated with the proposal teams to prepare cost-volume-profit (CVP) analyses. Participated in the corporate initiative to discuss the financial ERP system; options included Microsoft Dynamics NAV and Deltek CostPoint.

Streamlined program financial reporting by developing new formats tailored to the criteria provided by AVT’s President

Directed all financial functions related to the program, to include cost analyses, reporting, process improvement, and compliance.

Presented financial performance for all programs during monthly PMRs.

Worked with program management and engineering staff to increase their knowledge of earned value management methods and benefits.

POC for DCAA on proposal and billing audits.

Assisted CFO with DCAA required annual incurred cost submission and supported audit of same.

C4 Advanced Tactical Systems, LLC, Orlando, FL - AS9100:2009/ISO9001:2008 certified Build-to-Print manufacturer and integrator of electro/optical components and systems for government, commercial, foreign and domestic partners.

CHIEF FINANCIAL OFFICER/VICE PRESIDENT, BUSINESS OPERATIONS (January 2011 to August 2018)

Corporate administrative governance for financial/accounting controls, policies, reporting, measurement, and maintenance.

Implemented, managed and maintained Best Practices for functional areas including Accounting, Finance, Contracts, Human Resources, Facilities, IT, Security, Office Management and Export/Import Compliance

Accountable to the Board of Directors for annual budget compilation and quarterly financial presentation in Haifa, Israel.

Developed and maintained bottoms up annual budget and rolling quarterly forecast.

Developed and maintained five-year strategic plan based on marketing projections and actual financial performance.

Overhauled compensation package to exceed industry benchmarks.

Lead the requirements definition, source selection, team building, training and implementation of new ERP system moving from Oracle eBusiness Suite to Syteline Manufacturing ERP system.

Streamlined monthly financial closing routine which benefited greatly from the transition to Syteline.

Educated all functional areas on ERP process flow from the standpoint of the impact of the actions of one upon others.

Established analysis and reporting routines to verify ERP transactional integrity.

Worked with Defense Security Service to qualify and implement Facility Security Clearance. Sponsor: Government of Israel.

Established export/import compliance integrity to the satisfaction of the Department of State, Department of Commerce, Government of Israel (GOI) and GOI freight forwarding partners.

Main POC for government agencies and financial institutions, including the DCAA, DCMA, DSCA, and Department of State/Department of Commerce licensing divisions.

Initiated development of new 60,000 sq. ft. manufacturing facility in response to the detrimental impact of increasing rental rates in an aging building. Established contact with commercial realtor and banking institution (PNC). Assembled the team with representatives from each functional area, coordinated with architect and builder.

MILVETS Systems Technology Inc., Orlando, FL – Service-Disabled Veteran-Owned Small Business (SDVOSB) provider of technical staffing to government and commercial customers.

CHIEF FINANCIAL OFFICER (CFO) (June 2004 to December 2010)

Handled all functions within finance, accounting, human resources, contracts, IT, and Orlando operations management. Coordinated with company branches in Maryland and California and work sites at multiple government facilities. Performed comprehensive strategic planning, personnel management, and program financial management.

Worked with executive staff to setup the Orlando office accounting operations.

Re-established financial integrity with DCAA and banking institutions: worked with auditors to accomplish four years of incurred cost audits in ten months.

Improved fiscal processes to the satisfaction of government agencies, banks and customers.

Maintained regulatory compliance with local, state, and federal agencies e.g., DCAA and FAR compliant accounting system and overhead structure, management of contractual arrangements (GWAC, GSA Schedule 70), and web-based contract management systems (WAWF, SAP-PLSC, Elance), and small business certification management.

Administered all contracts, participated in proposal preparation, managed all financial aspects of contracts from award to closeout.

Evaluated corporate position, to include analyzing profit and loss statements, contract performance, earned value, backlog, revenue, intense cash management, financial planning, budgeting and forecasting.

DRS Optronics, Palm Bay, FL – Department of Defense Contractor Providing Complex Engineered and Manufactured Systems.

SENIOR PROGRAM FINANCIAL ANALYST (2003 to 2004)

Responsible for the financial analysis and reporting of the Division’s largest manufacturing program. Reported to Business Manager.

Mnemonics, Inc., Melbourne, FL – Software Development and Electronics Manufacturer for Government Customers

COST ACCOUNTANT (2000 to 2003)

Cost accounting and program financial analysis for small software development and electronics manufacturing company. Reported to Controller.

Developed and implemented Earned Value Management Systems (EVMS) for manufacturing and engineering divisions using MS Excel for forecasting, analysis, charts and reporting.

Trained engineering and management staff to manage cost accounts.

Developed and maintained efficient program cost reporting processes for presentation to management, commercial and government customers.

Demonstrated effectiveness as a team player in many roles including team lead for Integrated Baseline Reviews and internal process improvement initiatives.

Proposal team member: Provided financial participation for pursuit of government and commercial opportunities, formatted, reviewed, and compiled Basis of Estimates (BOE’s) for proposal cost/pricing.

Team lead for Deltek ERP module implementation including feasibility study, presentation to management, meetings, schedules, process development, training, implementation, and follow-up.

Assisted Controller with overhead rate development and Forward Pricing Rate Agreements, accounting department support, revenue recognition, contract closeouts, audits, fixed asset tracking, training, and other contributions as required.

Worked in close partnership with all functional areas ensuring effective resource management and compliance IAW ISO certification, company policies and governmental/regulatory agencies.

Performed inventory reconciliations and costs analysis for direct and indirect costs.

Aerospace Interconnect Systems, Inc., Titusville, FL – Small Cable Manufacturer providing products to government customers.

CONTROLLER (1998 to 2000)

Managed accounting, human resources, contracts administration for small cable manufacturer. Reported to President.

Reestablished integrity of financial operation.

Lead annual inventory audit and performed monthly reconciliation minimizing valuation errors.

Responded to Department of Revenue sales tax audit which had been pending for 3 years prior.

Streamlined inventory control and shipping processes.

Improved efficiency and responsiveness of HR department.

Harris Corporation, Palm Bay, FL - Department of Defense Contractor Providing Complex Engineered and Manufactured Systems.

PROGRAM FINANCIAL ANALYST (1997 to 1998)

Position required job costing and team participation in the development of proposals for government and commercial contracts. Successful program analysis required continual communication with Program Managers and program team members and included monitoring of all program accounts for accurate labor charges and cost allocation. Reported to Division Business Manager.

Implemented earned value, cost and schedule baselines in program control software tools (MPM, SCORES);

Tracked cost and schedule performance actuals to adhere to budget and baseline objectives;

Monthly reporting of orders, sales, and profit actuals and forecasts to internal and external customers using Project Control System guidelines.

Built Order/Sales/Backlog tool for the business unit using MS Access

Education & Credentials

Certified Management Accountant (CMA) - Institute of Certified Management Accountants

Master of Business Administration (MBA) - Webster University

Bachelor of Science in Business, Accounting - University of Central Florida

Affiliations

Member: Institute of Management Accountants. Present

Member: Central Florida Chapter, Women In Defense. Present

President: Central Florida Chapter, Women In Defense. 2012-2015

Treasurer: Central Florida Chapter, Women In Defense. 2009-2012

Deputy Treasurer: AUSA (Association of the United States Army) Sunshine Chapter. 2010-2011

VP Programs: APICS – Educational Society for Resource Management: 2001-2004 Space Coast Chapter.

Technical Proficiencies

Microsoft Dynamics NAV

Syteline

Oracle E Business Suite

Deltek GCS Premier

Deltek System One

Symix

PeopleSoft

Quickbooks

Cognos

Deltek Costpoint

Quantum Control

SAP Subcontract Data Management System

ProPricer

MS Office

Visio

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