Lead Document Controller
Resume:
MOHAMMED HARSHAD
Riyadh : *****
Mobile # +966-**-***-**** / India: #+ +966-**-***-****
E-mail: **********@*****.***
Alternative email: **********@*****.***
OBJECTIVE:
An enthusiastic and dedicated person, looking forward for a challenging opportunity into a career oriented organization. Being sincere and hardworking individual I have proven my abilities to the people. Summary:
More than 08 years of strong experience in Project, DC Management, Turnover, Commissioning, Pre- Commissioning and office administration. Expert in all Engineering Project Systems and familiarity with Electronic Document Management Systems (EDMS) with WEB based information delivery interfaces, Experience with Aconex, Prolog and JPI, for the Lead Document Controller role. Expert in handling contract documents, engineering documents and drawings, project correspondence and confidential data. Excellent command in preparation of correspondence, construction packages and document status reports. Educational Background
Bachelor of Business Management (B.BM)
Diploma in Mechanical Machine Design (Course)
Title:
Lead Document Controller Specialist, Turnover Specialist, Commissioning and Pre-Commissioning Document Support, Administration, Material & Project Coordinator. Skills
Aconex (Project Management System EDMS)
CW & CCMS (EDMS System)
JPI (Jacobs Engineering Group EDMS System)
Lotus Notes
Prolog (2015)
Microsoft Excel ( 2016)
PowerPoint Application ( 2016)
Qualification Highlights:
Growth-oriented professional with personnel management and administrative experience. A leader with strong sense of initiative and expertise in competitive and multi-tasking environments. FCC Riyadh Metro Project (USD22b) Jan 2018– Present Lead Document Controller
FAST Consortium Company
Riyadh KSA
Experienced in analysis, planning, requirement and data gathering.
Quick learner with an ability to rapidly achieve organization integration, assimilate job requirements and employ new methods and technologies. Energetic and self-motivated team player / builder. Proficient in the use of computers with typing speed of 40 words per minute. (SAP, Windows 2000/XP, MS Word, Excel, Power point, MS Outlook and internet).
Strong interpersonal, intuitive, business strategy, leadership skills. Proven ability to work efficiently in both independent and team environment.
Professional Experience:
Job Responsibilities:
• Oversees over-all processes of technical documentation within Line 4,5 & 6, ensuring proper logging and filing for easy access, tracking and retrieval of documents.
• Supervises and controls Aconex document number generation, registration, reproduction and proper distribution of project documents as per approved distribution matrix.
• Coordinates and interfaces with appropriate team to resolve and expedite issues, discrepancies and overdue documents such as MSTs, MARs, RFIs, ITPs, NCRs, IRFs, shop drawings and the likes.
• As part of the technical team, responsible for receiving,logging,filling and distributing all technical documents on a day-to-day basis and assist in coordination and monitoring of administrative activities to facilitate and expedite applicable work flows.
• Act as a liaison between engineering and construction to ensure coordination of status of all proper documentation, expedites document processing by closely monitoring and tracking with initiators and reviewers.
• Implements Consortium’s policy on document control and management ensuring strict adherence to rules on document management, reproduction and distribution per prescribed distribution matrix.
• Work with all other project positions in support of overall project success.
• Quality check, finalization and submission of line technical documents to Aconex.
• Utilizing the effective Document Log for Identification, Recording & Tracking of Documents like Drawings, Approvals, Responses to NCR, Audit Reports, Site Modification Requests, Technical Queries, etc.
• Ensure that all project correspondence is filed in accordance with company policy.
• Co-ordination with Engineering Contractor / Consultant, Vendors and Design Cells for documentation related technical matters.
Hitachi (Inspire of Neext) July 17– Jan 2018
Document Controller/Turnover Specialist, Commissioning and Precommisioning
Saudi Aramco Utility and Infra stracture Project
Jizzan KSA
• Co-ordination with Engineering Contractor / Consultant, Vendors and Design Cells for
• Documentation related technical matters.
• Maintain list of all available documents, equipment’s files and drawings. Make controls documents storing to, and retrieval from, the retention centre according to departmental guidelines.
• Uploading Transmittals / Correspondence / Daily Reports / Minutes of Meetings / RFI-responses
- Outgoing in Aconex.
• Initiating workflows for drawings/ documents in order to acquire approval from project consultant.
• Maintain and examine files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments
• Preparation of transmittals for General Drawings/ Documents for transmission to Client or internal purposes.
• In-charge of submitting Weekly Reports and Monthly Reports to client.
• In-charge of receiving Non-Conformance Report (NCR), updating it to register and transmitting to intended recipient is also a duty.
• Prepare document registers, method of filing and essential reports for General Audit.
• Distribution of e-mails, letters and approved Documents such as ITP, Method Statement, Procedures and WPS to dedicated QC Inspectors / Engineers.
• In-charge of filing documents, correspondences and drawings at Main Document Control Room, keeping the availability and easy traceability of documents is also a duty.
• Submission of marked drawings according to its revision for as-built. Job Responsibilities:
• Perform administrative duties for Executive Management, Responsibilities may include screening calls, managing calendars, meeting and event arrangements, preparing reports and financial data.
• Ensures compliance of providing the report needed by the Management as per company Quality procedures.
• Provide Administrative assistance to General Manager, and communicate with Sr. level managers and other staff’s, Scheduling appointments with other company and Hitachi affiliates.
• Screening calls, managing calendars,
• Travel & visa arrangements, Department budget and other financial data.
• Handling board meetings, event’s arrangements,
• Collate and analyze the divisional reports / documents and archive in system.
• Managing & Supervising Document Control Groups of various sizes. Organization and distribution of work load
• Familiarity with piping, mechanical, civil, structural, and electrical disciplines
• Managing activities related to systems turnover
• Familiarity to review with packages (Loop packages,piping,E&I,flushing&drying)
• Maintain Test Packages as per discipline
• Handling pre-commissioning manual
• Prepare turnover dossiers (MCP,MCN,MCA)
• Final Documentation Turnover Acceptance Package System
• Review the status of piping, Flushing documents etc.
• Strong data management and information management
• Familiarity with Quality processes, ITPs, and ITRs
• Strong written and verbal communication skills
• An ability to read Singular Line Drawings and P&IDs
• Handling and updating mechanical completion certificate (MCC)
• Handling Commissioning Clearance Certificate (CCC) Package
• Handling pre-commissioning activities to systems
• Preparation of systemization
• Prepare walk down RFI for each discipline to take site inspection
• Preparing final handover documents for Production Data Books and Installation Operation Maintenance Manuals for Vendors and Manufactures as per the Aramco Purchase order standard system
• Handling RFCR and RFSU schedules
• Handling Discipline Acceptance Certificate (DAC)
• Control the overall schedule target of activities completions. Construction and Pre-commissioning
/ commissioning scheduled and followed up to PUNCH LIST clear the site specialized activities and coordinating with each discipline.
• Preparing for Turnover Package System Documents and Final Handover Documents of Mechanical Completion, Production Data Books and Installation Operation Maintenance Manuals for Vendors and Manufactures as per the Saudi Aramco Purchase Order standard system.
• Maintain database for Projects records handling.
• Receipt and distribution of all inward and outward documents which includes correspondence, RFI's, Contract Documents, Material Submittals/Transmittals, Design Drawings, Higher Management approval packages, Bid Bonds, Performance Security etc.
• Work closely with Contract Administrators for pre-award and post-award activities.
• Update status of the action items to the Project Director and Section Managers
• Receiving and checking the accuracy and Revision(s) of the documents/drawings like Design Drawings/Shop Drawings/As-built Drawings, Submittals/Transmittals, Calculations, Specifications, Contract documents etc.
• Responsible for correspondence documents such as letter, documents transmittals, and other documents exchanged between the owner and customer to implement the project.
• Maintenance of daily/monthly petty cash accounts.
• External communication from owner, other Reports and records
• Distribution of documents, Indexing and their systematic filing for future reference, Systematic filing & tracking
SNC LAVALIN April 2016 – June 17
Lead Document Controller cum Admin
Saudi Aramco BI/JO No:10-010**-****
Khurais(KSA)
Job Responsibilities:
• The Aramco Khurais Facilities Expansion & Satellite GospProject is a 1.2 billion US dollar project with over million Employee man-hours and a work force engineering & contractor scope.
• Monitor mechanical completion schedule for system(s) and Sub-system(s) based on pre- commissioning/Commissioning schedule developed by Project Control Manager.
• Coordinate with other discipline managers such as Area Construction Manager, QC Manager, Commissioning Manager regarding to various documents needed for Mechanical Completion
• Inter-discipline Coordination amongst Piping, Civil/Structural, Electrical, Instrument, Mechanical, Building on Various information required for issuance of Turnover Package
• Conduct a weekly Coordination meeting for Mechanical Completion Activities.
• Assist in the development and manage the completion and compiling of the contractor‘s and sub- contractor’s quality verifying documents for Mechanical Completion Package and Final Completion Packages
• Prepares graphs and statistical report as required.
• Prepares Documents such as Punch list, Drawing list and Quality Control Form (QCF) Index for Mechanical Completion Packages (MCP Preparation and Final checking of Field Inspection Reports (F.I.R) for Substations, Switchgears, MCC’s, Power, Lighting, Earthing, Cathodic Protection, Communications (Telephone & PAGA) & Fire Alarm Systems for Inspection and Final approval.
• Ensure that you receive briefings on all aspects of construction from the responsible Manager.
• Administer, populate and maintain the Electronic Document Management System (EDMS).
• Lead the Document management department by providing effective direction and motivation of the departmental staff.
• Direct and maintain current and archive filing systems with hard/soft copies.
• Establishing, monitoring and updating of the Project Distribution Matrix.
• Transmit comments to Sub-Contractor within the contractual review cycle.
• Responsible for the receipt, issue/distribution, copying, storage and archiving of project documentation received or issued on site including vendors/contractors documentation received or issued on site.
• Ensure that all project documents sent or produced on site are correctly registered, copied, distributed, filed and easily retrieved.
• Responsible for ensuring that the technical and contract documentation held on site is current and retrievable.
• Preparation of time sheets for PMS employees working with different packages and getting approval from Client on weekly basis.
• Preparation of periodic reports and their presentation to the company management and client. JACOBS ZATE May 2015-MARCH 2016
Document Controller/Project Coordinator
Ma’aden Umm Wu’al Project Turaif
Saudi Arabia
• Managing scanning, indexing process, data capture, conversions, validation and uploading to EDMS to convert paper documents to electronic data.
• Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
• Expedite the return of documents and approvals or comments within the required time period.
• Perform any job-related activities as requested by the immediate engineers/manager.
• Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
• Coordinate the processing and registry of records in accordance with site record management procedure ensuring that it is completed in a timely, efficient and accurate manner.
• Tracking of documents and drawings in accordance with the approved procedures.
• File and Distribute transmittals, Submittals (Request for Technical Approval), Change Orders, Technical Queries, Field Clarifications, Formal/Informal Letter related to procurement and other related documents to Lead Project Engineers, Project Engineers and Project manager.
• Update Documents, Status Report, Updates Material Logs, Bill of Quantity, Technical Submittals, Coordinating Non Material Requirements (NMR) etc.
• Prepare & Submit Material Submittals like MPR, PR, NMRs, spare parts data packages (SPDP) etc. for Approval from Client. And Coordinates and expedites to them. Job Responsibilities:
The Umm Wu’al Project is a 2.1 billion US dollar project with over 1 million engineering man-hours and a work force of over 7000 in the engineering & contractor scope.
Responsible for overall project administration in areas of record management, document control (home office and field), office administration, office services and administrative requirements of the client. Plans, controls and direct the activities of and the document control group assigned to one or more areas of a large project.
Responsible for executing all documentation process on a project. Interfaces with project material control, scheduling, expediting and client engineering to coordinate documentation work, ensuring cost effectiveness of all documentation activities.
Defines and direct, in conjunction with engineering and the client, project document management requirements and procedures, Maintains project record keeping system, ensures that all records management document practices are performed in accordance with client and project requirements.
Implements and trouble shoots the process for a large operation project, including offices and job sites. Ensures that systems and procedures meet program requirements and that project work processes are managed properly by the document management software.
Work with the project management in coordination delivery and proper functioning of all requirements necessary for document management.
Receives all engineering documents from the contractor and vendors make transmittals and distribution in accordance to distribution matrix of drawings/documents.
Create and maintain project filing system and maintain project related databases. Receive, process, monitor, and expedite internal and external distribution of engineering and supplier documentation.
Document control filing for the soft and hard copies of project documentation and emails as required by client.
Maintain vender drawings, technical specifications, purchase orders, and other project-required documents using project EDMS system, MS Access and Excel
Prepare transmittals and distributes data as directed, consolidates comments on vendor documents and issues documents to client EDMS system
Ensuring project documentation is security classified and distributed.
Familiar with all document management requirements for Contractor Engineering and Vendor document; Document include but not limited to; RFIs, DCNs,Construction Packages (IFR and IFC); drawing number request, cancellation and check-ins; vendor submittals (VDRNs) and returns, etc.
Ensure project site hard copy of both engineering and site documentation are maintained according to QA procedures and client requirements.
Issues updated documents register on a weekly basis to project Management.
Ensure that the latest revision and approval status of drawings is kept updated
Checking documentation from engineers to ensure conformity with procedures and revision control of documentation
Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmit
Responsible for follow up approved documents prior for final transmittal
Assure document quality to include completeness, accuracy and compliance with established procedures. JACOBS ZATE 2012-2015 April
Document Controller/Turnover Specialist, Commissioning Document Support Saudi Chevron Philips Project Department
Jubail K.S.A
Job Responsibilities:
Receives all engineering documents from the contractor and make transmittals and distribution in accordance to distribution matrix of drawings/documents and preparation of turnover documents.
Manage the document/drawing, turnover documentation, review process, Internal and External. Expedite the responses to document/drawing issues Prolog (2015) an Electronic Document Management System (EDMS) provided by the company.
Responsible for the control and release of documentation within Technical Departments, such as reports, drawings and specifications reports.
Logging (manually and electronically) copies, and distributes various engineering documents of all projects ongoing and completed.
Maintaining Archiving Storage as projects are completed for future reference.
Preparation and maintenance of turnover and commissioning documents to owner final handover.
Maintaining established files of technical documents and related correspondence. Scanning documents for electronic storage.
Checking documentation from engineers to ensure conformity with procedures and revision control of documentation.
Attend project execution progress calls and meetings.
Upload transmittals of Documents, Drawings, Technical Submittals & Material submittals on Jacobs FTP server and Jacobs-PCC Prolog web server for review & approval from Jacobs Houston (USA) team.
Coordinate with Client & Jacobs Houston (USA) team team for the approval of Documents / Drawings received from contractor & forward the comments to Contractor.
Produce weekly progress and status report of site documentation and notify all discipline for their information and action.
Monitor client’s review / approval / signature turnaround on documentation, then release “Document Overdue Status Report” to the client if necessary. Produce As-Built drawings Weekly Progress Status Report.
Expedite and monitor turnaround of site documentation for response, review & approval then transmit to the contractor with a copy furnish to concerned parties.
Ensure Project Site paper copy of both engineering and site documentation are maintained according to QA procedures and requirements.
Maintaining a master document register of the latest drawings on a project and ensure that all recipients are receives the documents /drawings for reviews.
Responsible for follow up approved documents prior for final transmittal
Responsible for logging of internal and external documents.
Maintain document control registers / documents for incoming and outgoing project documents.
Ensure that the latest revision and approval status of drawings is kept updated continuously.
Ensure all hard and electronic copy distribution of controlled documents to focal point.
Expedite responses to transmittals sent for review/comment.
Assisting main Document Control in uploading Technical Documents ( TSI/ TSO ) to PROLOG System
Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
Manage in and out going documents
Monitoring action items and chases them to meet the target. Screen phone calls and receive visitors and other administrative duties as required.
Filing and archiving of documentation to facilitate easy retrieval at a later date.
Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
Performing other responsibilities associated with this position as may be appropriate Insuring incoming and outgoing correspondence and other documents are received and send on time from and to all concerned.
Three Track Constructions. April 2011–April 2012
Administration
MAK Mall Project
Mangalore, India
Job Responsibilities:
Set up documentation and filing system
Maintain database for Projects records handling.
Receipt and distribution of all inward and outward documents which includes correspondence, RFI's, Contract Documents, Material Submittals/Transmittals, Design Drawings, Higher Management approval packages, Bid Bonds, Performance Security etc.
Work closely with Contract Administrators for pre-award and post-award activities.
Update status of the action items to the Project Director and Section Managers
Receiving and checking the accuracy and Revision(s) of the documents/drawings like Design Drawings/Shop Drawings/As-built Drawings, Submittals/Transmittals, Calculations, Specifications, Contract documents etc.
Responsible for correspondence documents such as letter, documents transmittals, and other documents exchanged between the owner and customer to implement the project.
Maintenance of daily/monthly petty cash accounts.
External communication from owner, other Reports and records
Distribution of documents, Indexing and their systematic filing for future reference, Systematic filing & tracking
Set up documentation and filing system
Maintain database for Projects records handling.
Maintain database for Projects records handling.
Meet and greet clients and visitors. . Create and modify documents using Microsoft Office.
Work closely with Contract Administrators for pre-award and post-award activities.
Update status of the action items to the Project Director and Section Managers
Responsible for correspondence documents such as letter, documents transmittals, and other documents exchanged between the owner and customer to implement the project.
Maintenance of daily/monthly petty cash accounts.
External communication from owner, other Reports and records
Distribution of documents, Indexing and their systematic filing for future reference, Systematic filing & tracking
Scheduling and coordinating meetings, interviews, events and other similar activities Personal Details
Passport No : K2665144
Marital Status : Married
License’s : Valid Saudi License
: Valid India License
Reference
Available upon request
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