Personal Assistant Executive

C U R R I C U L U M V I T A E

JACQUELINE DICKENS

PERSONAL DETAILS:

FULL NAME Jacqueline

SURNAME Dickens

RESIDES Fourways, Sandton

MOBILE NUMBER 071*******

E-MAIL ADDRESS *************@*****.***

DRIVERS LICENCE Code 08, own transport

NATIONALITY South African

RACE & GENDER White Female

TERTIARY EDUCATION:

INSTITUTION Benoni Commercial High School

QUALIFICATION Matric

COURSES COMPLETED MS Word / Excel / PowerPoint / Access / Outlook / Lotus Notes ADDITIONAL INFORMATION I am fully bilingual with a typing speed of 70 words per minute EMPLOYMENT HISTORY:

Company Name : Unison Guarantee Acceptances (Pty) Ltd Position : Typist

Reason for leaving : Four month temporary contract Duration : November 2018 to February 2019

Responsibilities : Typing of various legal documents Company Name : Macgregor Erasmus Attorneys

Position : Personal Assistant to three lawyers

Reason for leaving : Company moved to Kempton Park Duration : January 2016 to March 2018

Responsibilities :

Reception / switchboard

Typing and formatting of all legal documents

Diary management, ensuring that meetings and events are correctly entered into the diary, confirm all meetings and appointments timeously

Screening of all incoming telephone calls, taking messages and assisting clients when required

Ensure all office stationary and grocery requirements are met

Maintenance of an effective and efficient paper and electronic filing system

E-mails (send and receive) / printing, photocopying and binding of documents

Receiving visitors and offering refreshments

Arranging payment of invoices and statements

Loading new matters and entering billings on Legal Suite Temporary assignments : January 2013 - December 2015 Investec Bank Limited

Nedbank Limited

Stratford Property Ventures

Sasol (SSI)

Sasol Gas Sasol Group Planning & Strategy

Sasol Group - Finance

Sasol Nitro – Executive Personal Assistant to MD

Sasol New Energy – Executive Personal Assistant to MD Sasol H R – Executive Personal Assistant

Sasol Oil – Executive Personal Assistant

Sasol Legal Services – Executive Personal Assistant Sasol Sales & Marketing – Executive Personal Assistant Prime Meridian Direct

Macgregor Erasmus Attorneys

Responsibilities :

Diary management, ensuring that meetings and events are correctly entered into the diary, confirm all meetings and appointments timeously

Domestic and international travel arrangements; including visa application, forex, accommodation, flight arrangements, arranging ground transportation (e.g. booking of cabs, car rental, etc.)

Follow up to ensure resolution; maintain confidentiality of information including but not limited to documentation

Screening of internal and external telephone calls and taking messages and assisting clients where appropriate

Scheduling meetings locally and internationally

Scheduling local and international teleconference calls and video conference meetings

Ensure all office stationary requirements were met

Managing contacts list and updating regularly

Maintenance of an effective and efficient paper and electronic filing system

Booking of boardrooms

Arranging refreshments for meetings

Reconciling corporate credit cards – matching expenses with receipts

Formatting documents

Reporting machinery faults

Liaising with clients

E-mails (send and receive) / printing, photocopying and binding of documents

Composing own correspondence

Organizing functions / events and workshops

Receiving visitors and offering refreshments

Personal errands for Directors

Arranging payment of invoices

Arranging parking for visitors and clients

Arranging requests for team needs (laptops, printing, telephones, email addresses etc.)

Processing expense claims, corporate card claims and petrol claims Company Name : Stratford Property Ventures

Position : Personal Assistant to Director

Reason for leaving : Seeking a more stimulating position Duration : July 2007 – December 2015

Responsibilities :

Welcoming and directing visitors to the appropriate boardroom/meeting room, arranging refreshments

Reception / switchboard

Taking messages, screening calls or re-routing calls accordingly

Arrange and accept deliveries including courier documentation

Typing of all documents relating to property development, i.e. leases, various agreements, etc.

E-mails (send and receive) / printing, photocopying and binding of documents

Distributing agendas and minutes to all parties timeously

Typing of all minutes of meetings on various building projects, e-mails and faxes

Diary management

Searches on the internet in order to obtain information

Scheduling meetings

Running errands to show clients various offices and visiting copying company to arrange copying of various documents and building plans

Hosting and arranging refreshments for roof wetting functions on completed building projects

Arranging appointments with all the attendees of the professional team on all projects for the director

Making sure that the boardrooms were clean and presentable for meetings on a day to day basis

Receiving visitors and offering refreshments

Managing contacts list and updating regularly

Maintenance of an effective and efficient paper and electronic filing system

Liaising with clients

Formatting documents

DURBAN

Temporary - assignments – through various agencies in Durban : Position : Personal Assistant

Reason for leaving : Moved from Durban to Johannesburg Duration : January 2005 – June 2007

Pemanent –

Company Name : Eikos Risk Applications (Durban)

Position : Personal Assistant

Reason for leaving : Retrenched

Duration : January 2001 – December 2004

Responsibilities:

Same as below (D Warne & Associates) including -

Welcoming visitors to Eikos and directing them to the appropriate boardrooms, arranging refreshments

Arrange and accept deliveries including courier documentation

Arranging booking of flights and completing the flight register

Typing Marine Insurance Certificate templates from documents received

Printing draft copy for validation and once this was received, printing original Certificate.

Prepare documents for the clients and arranging delivery

Making sure accounts department had a copy of the certificate

Typing for all the brokers of various letters, memos and faxes and documents Company Name : D Warne & Associates (Pty) Ltd (Durban) Position : Secretary

Reason for leaving : Eikos Risk Applications took over D Warne & Associates Duration : May 1997 – December 2000

Responsibilities:

Secretary to Director and Brokers including typing, drawing diary correspondence.

Switchboard and Reception

General filing (including filing for Office Accountant) opening and coding daily mail, ordering stationery, coding new business for Brokers and opening client files

Assisting Brokers with printing of renewal invitation letters, dunning letters, checking and filing SASRIA Coupons.

Maintenance of an effective and efficient paper and electronic filing system Company Name : Mazista Ceramics (Johannesburg

Position : Personal Assistant to Director

Reason for leaving : My spouse’s contract in the hospitality industry ended in Johannesburg Duration : January 1994 – December 1996

Responsibilities:

Stock control, filing, faxes, and typing of various documents, schedules and reports

Arranging transport for all deliveries of goods to various destinations with various transport companies

Co-coordinating international travel and accommodation, obtaining visas and forex with in-house travel agency 1989 – 1993 : At home - started a family

Company Name : Credit Guarantee Insurance Corporation Position : Branch Secretary

Reason for leaving : Started a family

Duration : March 1982 – May 1989

Responsibilities:

My duties consisted of reception, switchboard, petty cash, typing, copy typing, schedules and reports, filing and client liaison

Switchboard and reception

Arranging appointments, functions for clients and travel arrangements

Branch and Head Office liaison

Company Name : Finansbank Limited

Position : Secretary to Regional Manager

Reason for leaving : Company closed

Duration : September 1977 – February 1982

Responsibilities:

Duties consisted of reception, switchboard (PABX), banking, bank reconciliation, a ledger, two cashbooks) and the formatting of documents and all the typing for the Branch

Client liaison, Branch and Head Office liaison

Quoting rates to Clients for investments and payment and the control of the office accounts

Contact this candidate