AdminManager

RESUME

Sector **, Gurugram Haryana, India

Contact No. +91-971**-*****

E-mail: **********@*****.***

Aakash Amal

OBJECTIVE:

Looking for a position in Administration to utilize my strong analytical and organizational skills for overall development of the Company and my Career.

PROFESSIONAL SKILLS:

An analytical mind with problem-solving skills, Excellent organizational and multitasking abilities, A Team player with Leadership skills, Time management skills, basic knowledge of computer and efficient in Office Administration & Human Resource works coupled with excellent communication skills.

WORK EXPERIENCE:

Name of the organization: Scarecrow M&C Saatchi, Delhi, India

Position Held: Manager – Administration & HR

Duration: October 2013 – Till date

Job Profile:

Responsible for managing Administrative & HR works which include:

Handling of correspondences with clients, contractors/sub-contractors, suppliers/vendors and correspondence related to office administration with head office situated at Mumbai.

Screening of Resumes/CVs and Recruitment of Junior Level Officers/ Clerks and Subordinate staffs and providing suitable training to groom them for efficient and optimum performance of their duties.

Issuing of appointment letter to the new joinee.

To complete the formalities related to exist of the staff who resigns/ terminated by the management.

Submission of daily/monthly attendance report to the Head Office.

Payroll management.

Maintenance of leave record of Staffs/Officers.

Forwarding of leave applications of Staffs/Officers to the concerned department.

Scrutinisation of Bills/Vouchers submitted by Vendors/Suppliers, Contractors/Sub-Contractors and Bills related to recurring expenses of office management and scrutinizing monthly bills of travel’s related to hiring of taxis/cabs for official works and obtaining sanction from Branch Head/Head Office and submission for payment of the same to the Accounts Department.

Drafting Company’s policies as per Vision and drafting Strategies accordingly.

Ensure operations adhere to Policies and Regulations.

Vendor Management which include the followings: -

Inviting Comparative Quotations from Suppliers & Vendors and getting approval of lowest quotations out of at least three quotations, from Head Office, related to any purchase of Asset for the Office use or hiring of vehicles from tour operators.

Liaising with Clients and follow up for payments of dues if any.

Processing and payment of Suppliers & Vendors invoices.

Selection of Vendors for housekeeping of premises.

Monitor Costs and Expenses to assist in Budget preparation.

To make stamped Agreements/Contracts between the Agency and Client and checking minute details of content of Contracts before signing by the concerned parties.

Negotiation with contractors for space contracts to book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel and cab arrangements & management in a cost efficient way.

Arrangement of venues for holding Meetings/ Seminars/ Conferences and sending Invitations to the Participants and Dignitaries, etc.

To look after services related to maintenance and facilities.

Keep abreast with all Organizational Changes and Business Developments.

Serve as liaison between Vendors and Agency.

Maintenance of Inventory of Assets held at Office, procuring AMC for them and recording renewal thereof.

Booking of Cabs, Railways and Airways tickets, Hotel Accommodation of Staffs/ Officers.

Coordination of all operations.

Manage schedules and deadlines of all works.

Conducting Market Survey Research of various Clients like Dr. Oetker India Pvt. Ltd. (FunFoods Mayonnaise), Haier Appliances India Pvt. Ltd., Luminous Inverters, Phicomm Mobiles, Andhra Pradesh Tourism, Zee Shopping, DS Group, Quikr, McCormick Kohinoor Specialty Foods India Pvt. Ltd, Rupa Macroman etc.

Liaising with various Utility Servicemen like carpenters, mason, electrician, plumber & others’s for making the Office Premises suitable for working environment.

Pantry management and housekeeping.

Conduct research, make site visits, and find Resources to help Head Office incase of need.

Maintaining Discipline and Decorum of the Office.

Highlights:

Handling the Administration, Managing Suppliers/Vendors of various Clients and establishing relationships with the Suppliers/Vendors in the Market. This also includes on site visits to the Sub-Contractors/Contractors and Suppliers/Vendors. In addition to this Managing the Office Administration, Human Resources and events in a very efficient manner, which include maintenance of Attendance, Leave records, Events of the Agency.

Name of the organization: Synovetics, United Arab Emirates

Position Held: Sr. Executive – Administration

Duration: Dec 2012 –Sept 2013

Job Profile:

Responsible for looking after Administrative aspects of Events handled by the company, which include the followings:

Inviting Comparative Quotations, Processing & Payment of Invoices from Suppliers & Vendors of related to organization of events and Management there of.

Liaising with Event Managers and Stakeholders.

Managing complex Government Contracts and Vendor claims.

Expenses and Profit analysis.

Preparation of Event/Conferences viability.

Arrangement of Venues & Audio-Video aids for holding Meetings/Seminars/ Conferences and sending invitations to the Delegates, Participants and Dignitaries, etc.

Booking of Cabs, Airways Tickets, Hotel Accommodation for Delegates and Participants.

Processing of Visa applications of Delegates/Participants.

Highlights:

I was instrumental in the successful execution of following events:

-Abu Dhabi Dermatology & Aesthetic Medicine 2013.

-Mafraq Hospital International Orthopedic Conference 2013.

I oversaw the Administration of numerous complex Contracts and Sub-Contracts, Procurement, Managing Suppliers, Vendors, Delegates and Speakers of various Conferences/Events and established Relationships with the most cost-effective and quality-driven Suppliers in the Market for all of the above Events. This also meant on Site Visits to the above-mentioned Subcontractors, Client Coordination, Suppliers & Vendors and holding meetings with them.

Name of the organization: Punj Lloyd Ltd., Myanmar

Position Held: Executive – Subcontracts, Invoicing & Billing

Duration: Oct 2011 - July 2012

Job Profile:

Responsible for managing project operations related to the business aspects of Contract’s which include:

Contract Administration, Procurement, Finance, Accounting and Company/Customer Communications.

Execution of Contracts/Agreements.

Inviting Comparative Quotations from Subcontractors.

Managing Sub Contractors, Processing and payment of Sub Contractor invoices related to running projects.

Liaising with stakeholders.

Suppliers and Management regarding complex claims.

Cost analysis.

Preparation of Contract Status Reports.

Highlights:

I was involved in the successful execution of Myanmar - China Oil and Gas pipeline project, for which I oversaw the administration of numerous complex contracts and sub-contracts of Punj Lloyd Ltd. like KST, TWC, Soo-Pin, Parami Energy and services, IGE, Morning Group etc. and established relationships with the most cost-effective and quality-driven suppliers in the market. The job also required on site visits to the above-mentioned Sub Contractors and holding meetings with them.

Name of the organization: Medi Buddy (Medi Assist India Pvt. Ltd.), Bangalore. India

Position Held: Business Development Executive

Duration: July 2007- May 2009

Job Profile:

Procuring Business for the Company through Personal Meeting, Emails and Contacting over phone.

Create daily lead Sources.

Screen all leads for accreditation eligibility before contacting the Business.

Maintain a professional and courteous manner with all prospective accredited Businesses.

Maintain an awareness of current and continual changes in the marketplace. To be able to properly screen prospective accredited Businesses.

Collect Payment from accredited Businesses.

Preparing monthly Reports.

Highlights: Handled major Corporate Accounts like Infosys Technologies, Infosys BPO, HP and Yogokawa. The major job include on site visits to the above-mentioned clients, handling queries and providing satisfactory solution to the queries of clients for bringing maximum business for the company.

EDUCATIONAL QUALIFICATIONS:

Name of Institute

Stream

Year

Indian Institute of Planning & Management, New Delhi

Post Graduate Program in Planning and Entrepreneurship (In Marketing & Finance)

2009-2011

Apeejay School of Mass Communication, New Delhi

P.G Diploma in Communications with specialization in Advertising

2006-2007

HOBBIES AND INTEREST:

Listening to music, photography, travelling to new places and historical places. Travelling is meant to learn various cultures of different places.

PERSONAL DETAILS:

Date of Birth: 31/07/1985

Marital Status: Married

Contact this candidate