Executive Assistant Office

Beth McCawley

****.**********@*****.*** • LinkedIn: https://bit.ly/2DSMOu9 / 631-***-**** • North Bergen, NJ 07047 Areas of Expertise include:

Executive Support Office Management Gatekeeping

Scheduling Administrative Skills Technology Management

Travel Management Agendas and Minutes Meeting Planning Professional Experience

Case Medical (contract assignment) • South Hackensack, NJ October 2018-Present Executive Assistant to Chief Executive Officer and Chief Financial Officer Manage the Executive Office and assist Regional Managers and their sales teams, while CEO and CFO grow Case Medical’s business, a manufacturer of medical instrument containers and solutions for hospitals and educational institutions

• Organize and monitor CEO’s demanding schedule and daily office administration

• Collaborate with Director of Marketing to coordinate participation in major industry trade shows, booth organization and extensive travel for CEO and 30 Sales staff

• Coordinate quarterly sales training at HQ, and yearly National Sales Meeting Stevens Institute of Technology (contract assignment) • Hoboken, NJ January-March 2018 Executive Assistant to President and Chief of Staff Oversaw the business lives of the President and Chief of Staff of a 7,000-student private university

• Managed Executive’s demanding schedules, including the President’s extensive domestic and international travel

• Coordinated bi-weekly Cabinet meetings and, as secretary, drafted and circulated meeting minutes and pertinent materials

• Assisted with special projects, such as Board presentations and fundraising activities

• Handled all event planning logistics for the annual SIT academic conference

• Consolidated and reorganized five years of backlogged files and streamlined office functions RedBird Capital Partners (contract assignment) • New York, NY June-September 2017 Executive Assistant to Managing Director

Met the daily office support demands of the Managing Director, Principals, and nine Associates of a private equity investment firm

• Managed all calendars and weekly domestic and international travel for the executive team

• Collaborated daily with the firm’s Dallas, TX office to coordinate multiple Board meetings of acquired companies, including On Location Experiences, TierPoint IT Solutions, and Compass Datacenters

• Assembled pitch books for the weekly investor meetings

• Spearheaded all daily office responsibilities for firm (telephones, meetings, deliveries, supplies, building services, etc.)

• Provided assistance on special projects (Board presentations, fundraising) Village Community School • New York, NY July 2015-June 2017 Executive Assistant to Head of School

Administered the business, personal, and school calendars of the Head of School, a private school in New York’s Greenwich Village

• Provided assistance on special projects (Board presentations, fundraising) to Director of Finance and Human Resources

• Prepared materials and coordinated monthly Board and Finance meetings; maintained Board minutes, agendas and all records for each Board meeting, past and present

• Prepared and coordinated monthly Administrative and Faculty meetings, assemblies, Professional Development Days, educational seminars, and tracked all other institutions where Head of School was a Board member

• Managed and oversaw yearly school calendar for both school and staff

• Entrusted with highly sensitive information regarding staff, students and families Brooklyn NY Holdings, LLC (Lerner Family Office/Asset Management) • New York, NY December 2013-July 2015 Executive Assistant to Chief Investment Officer and Chief Financial Officer Extensive administrative support of CIO and CFO for the Lerner Family’s $4-billion private asset management

• Acted as gatekeeper, coordinated the activities and teleconferencing between New York, Cleveland and Amagansett offices

• Managed demanding calendars and coordinated all aspects of domestic and international travel

• Liaised and maintained constant contact with CIO, CFO and Cleveland and Amagansett offices

• Oversaw and organized monthly financial institution statements for over 40 fixed income investments

• Entrusted with highly sensitive financial information

• Prepared weekly QuickBooks vendor reporting; prepared monthly QuickBooks bank reconciliations

• Coordinated all AV and teleconferencing needs for CIO and CFO Allen & Company • New York, NY January 2012-March 2013 Executive and Personal Assistant to Senior Managing Director Assisted the Senior Managing Director of privately held boutique investment firm

• Prioritized all incoming emails and reported any pertinent new or existing deal information to MD

• Liaised with managing directors and various analysts working closely with MD on all deals

• Managed demanding business and social calendars, including SMD’s participation on various boards, in conjunction with News Corp., Council on Foreign Relations and Palamon

• Coordinated extensive business and personal travel, both domestic and international (VISAs, etc.)

• Developed and maintained a strong professional rapport with clients, including Rupert Murdoch and Bill Clinton

• Oversaw MD’s residences and staffs, including staff compensation, cars and maintenance of properties

• Drafted and finalized RFPs and Engagement Letters for new deals for MD and Associates

• Prepared written and electronic correspondence, including memos, letters, and contractual agreements

• Reconciled and processed all expense reimbursements, both corporate and personal Loews Hotels • New York, NY March 2004-January 2012 Executive Assistant to President/Chief Operating Officer, Chief Financial Officer and Vice President, Special Projects Managed executive access between Loews Hotels and Loews Corporate officers

• Organized and managed complex schedules and daily activities for President, CFO and VP

• Served as gatekeeper and liaison between Loews Hotels executives and Loews Corp. officers, corporate staff, Regional Vice Presidents of Operations (4) and hotel General Managers (18)

• Arranged frequent domestic hotel visits, as well as extensive international travel

• Coordinated monthly Executive Committee and Brand Strategy meetings along with meeting materials, including PowerPoint presentations, charts, speeches, departmental reports

• Composed and edited correspondence for direct reports

• Read, prioritized and organized President’s incoming emails

• Entrusted with highly confidential financial and staff information

• Prepared monthly management reports detailing performance metrics for all Loews Hotels properties

• Prepared expense reports and reconciled American Express billing Previous Legal Experience

Sidley & Austin, LLP • New York, NY

Litigation Legal Secretary

WinStar Communications, Inc • New York, NY

Executive Assistant to Executive Vice President/General Counsel and Associate General Counsel Bernstein, Litowitz, Berger & Grossmann • New York, NY Class Action Litigation Legal Secretary

Proskauer Rose • New York, NY

Real Estate Legal Secretary

Education and Technical Skills

Hunter College, New York, NY

Bachelor of Arts, Psychology

Nanterre Universite, Paris, FR (Semester Abroad)

MS Office, Lotus Notes, Concur, Raiser’s Edge CRM, GoToMeeting, QuickBooks, Type 80 WPM

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