HR Executive, Project HR/Admin. Executive, Project Secretary
Resume:
Sreekumar T.P. Kurup
E-Mail : ************@*****.***,
Mobile: +974-********
Objectives
Seeking a Challenging and growth oriented career where I can utilize my innovative skills and training towards the achievement of organizational goals by my cent percent hard work and dedication.
Professional Summary
I have more than 15 years of work experience in different organizations in Middle East as HR- Admin Coordinator, Executive Assistant, Document Controller, Logistics and Procurement Assistant in the field of Engineering & Construction Companies and Trading Companies.
Middle East – 18 years.
Working Knowledge.
HR-Admin. Officer/Executive Secretary
Ensuring compliance with legal, contractual or statutory procedures on personnel management such as recruiting, welfare benefits and work contract termination. Defining job positions for recruitment and managing the interview process Carrying out staff induction for new team members. Managing personnel’s individual and collective development, such as training, assessment and promotions.
Overseeing the smooth running of HR-related administrative tasks, such as holiday management, sick leave, replacement jobs.
General office management issues.
Job responsibilities include regular day to-day correspondence and Site Administration. Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations. Take minutes of meeting and maintain records for the operations and project team. Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department. Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department. Perform data-entry, recording, printing and filing duties.
Overall Site Administration includes coordination with Head Office, enrolling new staff and ensuring their proper mobilization, preparing Staff Timesheet (using Attendance Management System Software), providing administrative support to management and staff related services, procurement of office supplies and consumables, maintenance of office equipment and furniture & general upkeep of premises of all the sites, maintaining leave Schedule, monitoring Staff Check-in & Check-out, official Memos concerning Site Administration, Controlling general back office staffs. Arranging vehicles and accommodation. Fleet management. Coordinating with Camp bosses. Ensuring the facilities and well being of staff and camp. Reporting to Project Manager for site works and reporting to Admin. Manager for staff facilities. Page 2 of 5
Document Controller
Implement standard procedures for receiving, dispatching, distributing & filing of documents being handled in the section.
Filing/Storing and data maintenance in such a manner that Information should be available for all concerned persons at anytime.
Monitoring the entire Project’s related documentation.
Ensuring that correct procedure format is being used and all documentation, drawings and specifications are up to date and at the correct revision.
Ensure that the “Document Control Procedure” is applied through to project execution.
Dispatch documents and comments internally and externally as per distribution matrix.
Responsible for administration and archiving of project documents. Employment History
August 2016 to till date
Company Tecton Engineering & Construction WLL
Nature Construction Company
Location Doha, Qatar
Position HR/Admin. Coordinator
Project Kahramaa Project (Qatar General Electricity and Water Corporation) – Installation of Emergency TFSs & Internal Piping Improvement in selected areas.
Total Manpower : 500
Job Responsibilities
Monitoring and keeping records of employees for Qatar ID renewal, fund request for new RP process, Passport renewal, new Health Card printing and renewal, hospital cases of employees, processing emergency leave and exit permit, cancelation of visas and following its procedure.
Coordination with PRO for smooth functioning of employees related works.
Reporting to the Management on time to time.
Initiate the works, completing the task on time, solving the issues and problems with consultation of Dept. Heads with the approval of Management.
Arranging staff and workers accommodation.
Hiring local manpower, negotiating rates
Visiting and checking staff and workers accommodation to check the neatness, to solve complaints, to arrange new beddings, to monitor the camp in-charges functions, etc.
Maintains the work structure by updating job requirements and job descriptions for all positions.
Maintains organization staff by establishing a recruiting, testing, and interviewing program; analysis managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
Ensures planning, monitoring, and appraisal of employee work results by related managers and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
Page 3 of 5
Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
Maintains human resource staff by recruiting, selecting, orienting, and training employees.
Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
Contributes to team effort by accomplishing related results as needed.
Maintaining and monitoring holiday management, sick leave, replacement jobs.
Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc
January 2015 to July 2016 – Worked as Freelance Recruiter in India. Sourcing through various job portals, networking sites, head hunting, Online resume mining references, advertisements & Internal Database. Interacting and Liasoning with the clients to get an understanding of their various requirements in order to provide optimum service
Keeping the candidates updated about the interview schedule and feedbacks. Bridging the gap between the Client & Candidate with respect to Compensation offered, Date of Joining and other related concerns. Follow-up with candidates for Post-Employment Reference Checks, Notice Period Negotiations, etc, till joining.
November 2006 to October 2014
Company Contrack Cyprus Ltd. (A subsidiary of Contrack International Inc. U.S.A) Nature Construction Company
Location Doha, Qatar
Position Site office Administrator / Executive Secretary Projects (1) Qatar Science and Technology Park, Education City, Qatar
(2) Al-Udeid US Air Base - FY-07 Project, Qatar
(3) SIDRA Medical & Science Project, Qatar (QR 9.00 bn) Client: Qatar Foundation – OHL Contrack Joint Venture Responsible for all the administrative processes within the Office, as well as providing general secretarial support to enable the smooth and effective functioning of the office. Job Responsibilities
Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations
Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department
Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department
Undertake any ad-hoc admin projects/duties as required
Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc
Assist to check and verify staff claims and invoices for project team Page 4 of 5
Prepare and raise purchases requisition for purchase of office equipments for new staff.
Regular day to-day correspondence and Site Administration.
Overall Site Administration includes coordination with Head Office.
Coordination with all Departments includes Plant/Garage, Security Dept, Time Keepers, Document Control Section, etc.
Fleet Management.
Enrolling new staff in Attendance Management System and ensuring their proper mobilization.
Preparing Staff Timesheet (using Attendance Management System Software)
Coordinating and communicating activities for the Office, including all employee events
Procurement of office supplies and consumables
Maintaining suitable and sufficient office stationary levels.
Establishing stationary requirements for the Office
Maintenance of office equipment and furniture.
General upkeep of premises of all the sites
Maintaining leave Schedule and preparing site and store clearances.
Monitoring Staff Check-in & Check-out
Official Memos concerning Site Administration
Controlling general back office staffs.
Follow up the issuance of fuel cards/books and to maintain proper records for control purpose.
July 2006 to October 2006
Company G.P. Zachariades Overseas
Nature Construction Company
Location Bahrain
Position Executive Secretary/Document Controller
November 2004 to June 2006
Company International Trading & Contracting
Nature Trading and Construction
Location Bahrain
Position Office In-Charge/Executive Secretary/Procurement Officer January 2000 to October 2004
Nature Construction & Infrastructure
Location Kerala, India.
Position Admin. Assistant
December 1992 to July 1997
Company Al-Ruqee Industrial Marketing
Nature Trading Company (Suppliers of Industrial Equipments) Location Al-Khobar, Saudi Arabia
Position Asstt. Admn. Officer / Procurement Assistant 1986 to 1992
Different Companies in Gujarat India in various responsibilities Page 5 of 5
Career Statement
“I feel that my greatest strengths are firstly my willingness to take responsibility for all the administrative duties within an office. Secondly my skill at working efficiently as part of a team, and forming solid personal bonds with other staff members, and thirdly my desire to work with existing management teams on any ad hoc tasks.” Personal Abilities
Service orientated, Responsiveness, Leadership skills, Professional judgement, Problem solving, Super organised, Decision making, Energetic, Self control, Excellent communicator, Tactful & articulate, Well organised, Influencing skills. Software Skills
Microsoft Word, Excel, Power Point, Data Entry
English Typing Speed:60 w.p.m.
Academic Qualification
Bachelor of Commerce
Personal Details
Date of Birth : 25-05-1964
Marital status : Married
Nationality : Indian
Languages know : English, Hindi, Malayalam
Passport No. : K3840892
Date of Issue : 05th
December 2012
Date of Expiry : 04th
December 2023
Place of Issue : Doha, Qatar
Driving Licence : Valid Indian and Qatar Light Motor Vehicle Driving Licence. References
Upon request.
Contact this candidate