Executive Assistant Sales

ROSANNE R GIAMMALVO

***** ** **** *****, **********, FL 33322 954-***-**** ***********@*****.***

SUMMARY

Senior Executive Assistant that is motivated and highly skilled at multi-tasking, and a team player with strong attention to detail. Coordinates complex travel for senior executives and clients, supports organizational budget planning and tracking, organizes mid- to large sales meetings across the US working directly with hotels and vendors, including reviewing and approving contracts. Demonstrates required professionalism, problem solving skills and communication to the highest standards with the focus on outstanding customer support to internal and external personnel.

HIGHLIGHTS

●Meeting/Event Planning

●Excellent writing/communication skills

●Field Sales Budget Tracking

●Expense Report and Audit Expenses

●Invoice Reconciliation

●Check Request Processing

●Donations/Sponsorships Tracking

●Exec Calendar/Schedule Gatekeeper

●Special Projects

●Zone/Divisional/Regional Meetings

●State of Florida Notary

●Internal/External Call Screening

●Office Supply Management

●Create Presentations/Agendas

●Create Correspondence/Emails

●Handle confidential material

●Book Travel, Lodging, Transportation

●Dealer and Customer Visits

EXPERIENCE

Executive Assistant March 2017 to June 2019

Polyglass USA, Inc. Deerfield Beach, FL

Professional C-level Executive Assistant to President/CEO and CFO managing and providing comprehensive support with daily operations for company’s corporate office and manufacturing facilities throughout the US.

●Research and prepare monthly and quarterly presentations working with all levels of employees and executives

●Maintaining demanding calendars, which include arranging and coordinating all Webinar calls both domestic and international

●Plan, coordinate all meetings throughout U.S. for President and CFO along with the Leadership Team, including travel and negotiating/approving all meeting contracts

●Manage expense reports for President, CFO and Leadership Team

●Managed all communication for executives and prepare appropriate correspondence as needed

●Order supplies, creating purchase orders, reviewing/approving invoices and inputting through the AS400 system

●Vendor review and negotiate contracts (negotiated with existing vendors/contracts with a cost savings of $100K)

Sr. Administrative Specialist July 1999 to January 2017

JM& A Group - JM Family Enterprises Deerfield Beach, FL

Skilled and dedicated Senior Executive Assistant to Group Vice President of Sales and team of 4 Zone Sales Vice Presidents and their 15 Divisional Managers. Provided more than 18 years of experience coordinating, planning and supporting daily operational and administrative functions:

●Maintain multidimensional calendars for Group Vice President of Sales and VPs, ensuring appropriate preparation for daily activities: meeting/schedule coordination, maintains weekly itineraries, appointments, events and other similar activities for Zone VPs and other direct reports to Group VP

●Coordinate/arrange complex multi-destination travel for Group VP, his team and clients

●Manage and process all check requests for entire field sales organization of approximately 250 field sales associates

●Maintain field sales organization budget to ensure accurate records for all sponsorships, donations and meeting events in alignment with company standards and guidelines

●Meeting Event Planner for field sales that include Zone VPs, and for Divisional and Regional meetings by soliciting bids from researched locations including catering, lodging, conference rooms, set-up, audio/visual equipment, transportation and group dinners

●Prepare and reconcile expense reports for Group VP and Zone VPs, audit field sales associates expense reports (which entails over 25 different cost centers for accurate and proper coding per company guidelines)

●Manage and track travel/meeting/conference expenses; work closely with finance and accounting group to ensure spending within budget, and reconcile monthly expenses and invoices properly charge to appropriate cost centers

●Coordinate dealer visits at company headquarters that includes planning airfare, transportation and lodging, and create agendas per customer meeting requirements

Rosanne R Giammalvo Page 2

Sr. Administrative Specialist – (Cont’d)

JM& A Group - JM Family Enterprises

●Track all dealer relations (sponsorships, golf events, etc) across all regions throughout US Territories

●Create purchase orders and ensure proper approvals for all field sales and divisional office equipment

●Organize weekly conference calls using teleconferences or webinars as required

●Orchestrate all operational functions including executive, dealer and customer meetings

●Create, implement and maintain comprehensive database for project reporting to comply with corporate policies that has yielded significant savings

●Prioritizes emails, receive incoming calls and schedule meetings based on executive needs

●Utilize discretion and judgment at all times in communicating and dealing with executive's direct reports, customers and vendors via telephone and email

●Plan and organize customer and corporate meetings, trainings seminars and events to ensure best execution

●Involved in vendor selection, contract negotiation, onsite management, program/project implementation and reviewing of event invoices for accuracy and approval for reimbursement

Executive Administrative Assistant August 1996 to July 1999

Racal Datacom Sunrise, FL

●Supported Vice President of Engineering and the Engineering Sales Team

●Administrative support, calendars, conference calls, special engineering projects, budget analysis, coordinated sales team yearly incentive trip that consisted of the top 50 Engineering Sales personnel

Sr. Executive Assistant August 1994 to August 1996

Sensormatic Corporation Boca Raton, FL

●Supported Vice President of Finance and Vice President of Tax and their associates

●Administrative duties, calendars, monthly project tracking, coordinated potential new customer facility visits

●Maintained and typed the company’s yearly SEC 10K and 10Q reporting statements

Executive Sales Assistant March 1990 to August 1994

Bendix/Allied Signal Inc. Fort Lauderdale, FL

●Supported Vice President of Sales and team of 10 Engineering Sales Directors

●Daily administrative supporting the Engineering Sales Directors, preparation of sales contracts, calendars, multi destination traveling within the US and International Countries, applying for visas if needed to enter certain countries, conference calls, special engineering projects and coordinate weekly sales activity contract pending reports.

ADDITIONAL SKILLS

●Proficient in Microsoft Office, Word, Excel, PowerPoint

●Ascend (Check/Invoice Processing)

●Concur Expense Reporting

●Online American Express Corporate Card Reconcile Monthly Invoicing

ACHIEVEMENTS / RECOGNITION

●Award Star of Excellence each year nominated from 2000 – 2016 at JM&A Group

●Awarded 3 Spot Bonus - one for creating a spreadsheet to track customer information regarding legal litigation of company lawsuit, and 2 for initiating ideas that were implemented to save the company money which are presently being used companywide at JM&A Group

EDUCATION

Data Processing Institute Orlando, FL

●Received Technical Certification - Jr. Computer Programming – GPA 3.5

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