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Payroll Administrator Bookkeeper

Location:
Durban, KwaZulu-Natal, South Africa
Posted:
July 06, 2019

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Resume:

Dorothy Carmen Colloty

ID 780-***-**** *** Cell: 063-****-***/066-***-****

e-mail ac9rsi@r.postjobfree.com

EFFICIENT, HARD WORKING & TECHNICALLY SKILLED PASTEL BOOKKEEPER/ SECTIONAL TITLE BOOKKEEPER/ PASTEL PAYROLL ADMINISTRATOR.

---SAGE PASTEL PARTNER ACCOUNTING, SAGE PASTEL EVOLUTION, QUICKBOOKS, SAGE PASTEL PAYROLL, SAGE PASTEL VIP PREMIER ---

I consider myself to be a loyal person of great integrity, with strong values. I’m outgoing, well-groomed and enjoy interacting with people of different backgrounds and cultures. I am able to work independently and as part of a team, striving to do my best in all I do. I like to approach all situations with an open mind and a positive attitude. I have an innate ability to take challenges in my stride.

Key Skills

• Payroll Administration (Sage Pastel Payroll/HR& VIP Payroll). Medical Aid, Provident Fund Applications, maternity, reconciliations, contracts, SARS EMP 201.

• Bookkeeping & Sectional Title Bookkeeping. Pastel Partner V14.

• Developing systems to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.

• Maintaining records of financial transactions by establishing accounts; posting transactions.

• Maintaining subsidiary accounts by verifying, allocating, and posting transactions.

• Balancing subsidiary accounts by reconciling entries.

• Maintaining general ledger by transferring subsidiary account summaries.

• Balancing general ledger by preparing a trial balance; reconciling entries.

• Maintaining historical records by filing documents.

• Preparing financial reports by collecting, analyzing, and summarizing account information and trends.

• Complying with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on required actions.

• Processing up to Trial Balance.(18years experience)

• Wages +- 425 staff members.

• Debt Collections.

• Installation & setup pertaining to Pastel Partner & Payroll.

• Sage Simply Accounting 2012.

• Bookkeeping according to GAAP standards.

• E-mail/Internet.

PERSONAL DETAILS:

DEPENDANTS: One

MARITAL STATUS Single

CRIMINAL RECORD: None

HEALTH: Excellent

LANGUAGES: English & Afrikaans

EDUCATION: Centec Business College

SUBJECTS: N1, N2, N3/Business English/Business Afrikaans/Health &Hygiene/Health &Safety, Computers/Catering Practical & theory.

PERSONAL QUALITIES: Honest, friendly & willing/Confident/Fast learner/pro active

HOBBIES: Outdoors

COMPUTER LITERACY:

Microsoft Word/Microsoft Excel/Microsoft PowerPoint.

Windows 8/WindowsVista.

CorelDraw/Internet - Outlook Express –email/Business Internet Solutions – FNB/ ABSA Cash Focus.

Nero Smart Start/Pastel Express &Pastel Partner Express – conversions from different Pastel Data

Current/ExtractingData etc.

Internet - Outlook Express – email. Edcon in-house retail system.

Sage Pastel Partner Accounting

Sage Pastel Evolution

Quickbooks

Sage 50

Elevate You System (Insurance)

Sage Pastel Payroll Administration(6 Courses completed) consisting of:

1. Basic Product Training

2. Advanced Product Training

3. Tax.

4. Integration Workshop

5. Payroll Administration

6. Problem Solving Workshop

Sage Pastel Payroll VIP

REASON FOR LEAVING: NO CONTRACT RENEWAL AS BUSINESS DECREASED.

COMPANY: MINI LOADERS PLANT HIRE

DEPARTMENT: FINANCE

POSITION HELD: BOOKKEEPER/PAYROLL ADMINISTRATOR

(NOVEMBER 2018 – MARCH 2019)

Creditors – Book Value – R1 Million

Debtors – Book Value – R2.8 Million

Wages – 40 Employees

Report to – (Malefu Mollo) Contact No : 083-***-****

DUTIES:

Bookkeeping – Quickbooks

Payroll – Monthly Salaries according to Time sheets/Invoices.

Compilation of Debtors & Creditors Schedules on Microsoft Excel

COMPANY: CRONJE STEELWORKS (Construction Industry)

DEPARTMENT: FINANCE

POSITION HELD: BOOKKEEPER/PAYROLL ADMINISTRATOR

(NOVEMBER 2015 - JULY 2016)

Creditors – Book Value – R1.3 Million

Debtors – Book Value – R2.2 Million

Wages – 600 Employees

Petty Cash – R5000

Report to – Managing Director

DUTIES:

Compilation of Creditors Age Analysis according to payment terms for Member. Customer liaison at front reception where in all work was processed at all times. Daily running and organization of Front Reception. Bookkeeping to Trial Balance. Managing of Steelworks and all paper work regarding exporting. Cash Book entries. Processing on General Ledger, monthly reports, Customer Age Analysis & Customer detailed ledger, Supplier Age Analysis, Supplier detailed ledger, Trial Balance reports to determine Income and Expenses.Capturing on Cash book for Petty cash. Business Banking.Creditors & Debtors/Processing of all accounts on Pastel Accounting V 14. Fortnightly wages and Salaries according to Clock cards on Pastel Payroll system – full function and distribution of Payslips to Factory Manager. All month end backups, year ends. All conversions and extractions pertaining to Pastel IT. Handled data entry and general ledger work as well as bookkeeping and general clerical tasks. Consistently maintaining books according to GAAP standards.

REFERENCE: ALET PETZER (MANAGING DIRECTOR)

REASON FOR LEAVING: CONTRACT/MATERNITY LEAVE.

PROCESSING OF BACKLOGGED BOOKKEEPING

CELL: 083-***-****

COMPANY: AJL GROUP (PTY) LTD

(Accounting Firm)

DEPARTMENT: FINANCE/INSURANCE

POSITION HELD: BOOKKEEPER/PA

(JANUARY 2017 – MARCH 2018)

Creditors – Book Value – R8.8 Million

Debtors – Book Value – R5 Million (13 Accounts)

Salary - R18 000

Report To – Owner (Accountant)

DUTIES:

Maintaining books for a number of clients on a monthly basis to TB on Sage 50 system

Payroll for certain clients on Payspace

PAYE/UIF/SDL calculations and returns to SARS

VAT returns for clients

Assisting clients with ad-hoc payments

Assisting clients with ad-hoc functions

Income Tax calculations and Returns for clients

Sorting out queries with SARS

Providing information for an IT14 if so required

Input budget information into system received from MD

Providing budget variance reports for clients

Visiting clients on a monthly basis to meet and cover aspects of their management accounts

Invoicing clients for work done and for monthly retainers

Recruiting additional staff if and when required

Assist clients for information for BEE reports and certificates

Debtors management for clients

Preparing creditors invoices for payment and processing

Provide same services above for AJL Group

Keeping a diary for the MD

Making appointments from databases

Maintaining database of clients and potential clients

Preparing client files for MD prior to meetings

Processing of client files post meeting

Calling clients and obtaining information that is required for client files

Preparing Board packs for client board meetings

Typing up meeting minutes from board meetings

Contacting clients for information for Board meetings

General filing and organising of client files

Maintaining a neat, tidy and well organised working environment

Any other ad-hoc duties in maintaining a well-run organisation

COMPANY: CHILD WELFARE SOUTH AFRICA – PORT SHEPSTONE

DEPARTMENT: FINANCE

POSITION HELD: BOOKKEEPER/PAYROLL ADMINISTRATOR/FUNDRAISING

(AUGUST 2015 - OCTOBER 2015)

DUTIES:

Bookkeeping to Trial Balance: Cash Book entries. Processing on General Ledger, monthly reports, Management account reports, Customer Age Analysis & Customer detailed ledger, Supplier Age Analysis, Supplier detailed ledger, Trial Balance reports to determine Income and Expenses, profit and loss. Capturing on Cash book for Petty cash.All Payments done on First National Bank Business Banking.Creditors & Debtors/Processing of all accounts on Pastel Accounting. Manual monthly Payroll and payslips as firm did not have Pastel Payroll system. All month end backups, year ends. All conversions and extractions pertaining to Pastel IT. Handled data entry and general ledger work as well as bookkeeping and general clerical tasks. Consistently maintaining books according to GAAP standards.

REFERENCE: MIKE PHENGULA (HR) OR RAVI LAUTEN (FINANCE)

REASON FOR LEAVING: CONTRACTING AS PER RE LOCATION TO GAUTENG.

TEL: 039-***-****/4 (ask for cellphone number for Mike Phengula or Ravi Lauten as they work out of the office at all times).

COMPANY: IHOBE INTERNATIONAL PTY LTD (UMTENTWENI/PORT SHEPSTONE) (Contractors to the Mining Industry)

DEPARTMENT: FINANCE

POSITION HELD: BOOKKEEPER/PAYROLL ADMINISTRATOR (JULY 2014 – JULY 2015)

DUTIES:

Bookkeeper & Payroll Administrator.Bookkeeping for 5 entities and Payroll for 3 entities.

Bookkeeping to Trial Balance: Cash Book entries. Processing on General Ledger, monthly reports, Management account reports, Customer Age Analysis & Customer detailed ledger, Supplier Age Analysis, Supplier detailed ledger, Trial Balance reports to determine Income and Expenses, profit and loss. Capturing on Cash book for Petty cash.All Payments done on ABSA Cash Focus for approximately 15 bank accounts. Ensuring funds not in deficit at all times for debit orders to be successful, various dates. Creditors & Debtors/Processing of all accounts on Pastel Accounting.Implementation of Pastel Payroll for 3 entities.Travel to Kokstad to load and implement. Printing and e-mailing of Payslips accordingly. All month end backups, year ends. All conversions and extractions pertaining to Pastel IT. Handled data entry and general ledger work as well as bookkeeping and general clerical tasks. Consistently maintaining books according to GAAP standards. Processing of books for Flanwick Agencies for 5 years backlog and arranging audits accordingly.

REFERENCE: GWEN MAKGADLA (HR)

REASON FOR LEAVING: 6 MONTH CONTRACT TO IMPLEMENT PAYROLL FROM TOPS SYSTEM. ADDITIONAL 6 MONTHS.

TEL: 078-****-***

Welcome to contact Vanessa for reference (owner of Info Personnel) for Masedi Electric Serve, Nhluvuko Consulting, Lebone College II of the Royal Bafokeng.

COMPANY: MASEDI ELECTRIC SERVE (RUSTENBURG/NORTH WEST) (Electrical Installations for Mining Industry)

DEPARTMENT: FINANCE

POSITION HELD: OFFICE MANAGERESS/BOOKKEEPER/PAYROLL ADMINISTRATOR (JUNE 2013 – JUNE 2014)

Creditors – Book Value – R1 Million

Debtors – Book Value – R2 Million

Wages – 250 Employees

Reported To – Owner

DUTIES:

Bookkeeper/Payroll Administrator and Office Manageress. Revamping of office and implementing of systems to ensure Bookkeeping records be kept in place. Bookkeeping to Trial Balance: Cash Book entries. Processing on General Ledger, monthly reports, Management account reports, Customer Age Analysis & Customer detailed ledger, Supplier Age Analysis, Supplier detailed ledger, Trial Balance reports to determine Income and Expenses, profit and loss. Capturing on Cash book for Petty cash. All payments loaded on ABSA Cash Focus.

REFERENCE: LEBO PHETLA (HR) OR SEITEBATSO RAKGOKONG (OWNER)

REASON FOR LEAVING: RE LOCATED TO SOUTH COAST.

TEL: 014-*******

COMPANY: NHLUVUKO CONSULTING PTY LTD (RUSTENBURG/NORTH WEST)

(Construction)

DEPARTMENT: FINANCE

POSITION HELD: BOOKKEEPER & PAYROLL ADMINISTRATOR ( AUGUST 2012 – MAY 2013)

Wages – 200 Employees

Report To – Office Manager

DUTIES:

Processing of 3 entities Account, processing of payments, petty cash & Payroll.Attending to Pastel processing up and to Trial Balance and Balance sheet journals to hand over to auditors. All necessary protocol documents to submit tenders.

REFERENCE: VANESSA OR CINDY DE BRUIN (PA TO VANESSA – OWNER OF INFO PERSONNEL – RUSTENBURG AND UVONGO.

REASON FOR LEAVING: CAREER ASPECTS AND COMPANY UNSTABLE.

TEL: 014-***-****.

COMPANY: LEBONE COLLEGE II OF THE ROYAL BAFOKENG (RUSTENBURG/NORTH WEST)

DEPARTMENT: FINANCE

POSITION HELD: PAYROLL ADMINISTRATOR ( MARCH 2011 –JULY 2012)

Wages – 10 Employees

Report To – Financial Manager

DUTIES:

Processing of salaries for all staff at Lebone II College of the Royal Bafokeng.Approximately 150 educators.

Third party communication and reconciliations for SARS, Medical Aid, Pensions (new applications and claims) Compiling contracts for employees. Compiling all information for payroll processing.Daily liaising with staff members.

SARS – EMP 201 – monthly declaration.

Please find attached references:

REFERENCE: MR GEORGE HARRIS (PRINCIPAL) OR MR JACO DIEDERICKS (BUSINESS MANAGER)

REASON FOR LEAVING: CONTRACT ENDED – IMPROVEMENT IN SALARY & CAREER.

REFERENCE LETTERS AS ATTACHED BY MR HARRIS AND MR DIEDERICKS.

COMPANY: GLEN SMIT PROPERTY ADMINISTRATION (PORT SHEPSTONE) (Managing Agency for Properties)

DEPARTMENT: ACCOUNTS

POSITION HELD: SECTIONAL TITLE BOOKKEEPER & PAYROLL ADMINISTRATOR

QUALIFIED WITH PADDOCKS IN SECTIONAL TITLE.

BOOKKEEPING & PASTEL PAYROLL ADMINISTRATION. ( MARCH

2009 – FEBRUARY 2011)

Creditors – Book Value – R1.5 Million

Debtors – Book Value – R4 Million

Wages – 600 Employees

Report To – Owner

DUTIES:

Creditors & Debtors/Processing of all accounts on Pastel Accounting Version 2011. Pastel Payroll – Wages. Currently 800 owners/All month end backups, year ends and Pastel Data./capturing levies & ensuring that levies are paid on a monthly basis./Collections & handovers (bad debts)./Finalizing books to Balance Sheet in preparation for Audit. All conversions and extractions pertaining to Pastel IT. Handled data entry and

general ledger work as well as bookkeeping and general clerical tasks. Consistently maintaining books according to GAAP standards.

REFERENCE: VALERIE BEZUIDENHOUT (ACCOUNTS MANAGERESS) – 082*-****-**. GLEN SMIT (DIRECTOR) 083-***-****.

REASON FOR LEAVING: IMPROVEMENT IN SALARY AND CAREER OPPORTUNITY/EDUCATION OPPORTUNITY FOR MY CHILDREN. RE LOCATED TO RUSTENBURG.

REFERENCE LETTERS AND CERTIFICATES AVAILABLE.

COMPANY: PAM GOLDING PROPERTIES ( MARGATE/PORT SHEPSTONE)

DEPARTMENT: BODY CORPORATE DIVISION

POSITION HELD: SENIOR BOOKKEEPER - BODY CORPORATE SECTIONAL TITLE

BOOKKEEPER(APRIL 2006 – FEBRUARY 2009)

Creditors – Book Value – R1.2 Million

Debtors – Book Value – R3 Million

Wages – 180 Employees

Report To – Manager – Body Corporate Division

DUTIES:

Creditors & Debtors/Processing on Pastel Accounting/capturing of levies & ensuring that levies are paid on a monthly basis./Collections & handovers (bad debts)./Finalizing books to Balance Sheet in preparation for Audit.

REFERENCE: VALERIE BEZUIDENHOUT – 082*-****-**.REASON FOR LEAVING – OFFERED POSITION INCLUDING SALARY INCREASE.

COMPANY: RONALD KEITH MANUFACTURERS (MARGATE/PORT SHEPSTONE) (Clothing Supplier Retail Companies)

DEPARTMENT: OFFICE

POSITION HELD: MANAGERESS, SALES/BUYER/PAYROLL& BOOKKEEPER ( MARCH 2002 – FEBRUARY 2006 )

Wages – 120 Employees

Report To – Office Manager

DUTIES:

Sales/Microsoft Excel/Merchandising/Microsoft PowerPoint/Wages Clerk +- 120 Staff/CorelDraw 9/Invoicing, Payments, Receipts/Internet - Outlook Express 6 – email. Recons, Cut Sheets, Barcodes, Ratio/Business Internet Solutions – FNB/P/A for Directors of company as and when required//Nero Smart Start/Pastel Accounting Version 8/Ensuring all orders dispatched on time etc/Capturing orders off Internet via chains/business to business system, UnitedEdcon retail system/Designing of inserts for acetate onCorelDraw/General Admin duties.

Pastel Payroll 2006 Administration (6 Courses completed):

1. Basic Product Training

2. Advanced Product Training

3. Tax – The Basics

4. Integration Workshop

5. Payroll Administration

6. Problem Solving Workshop

REFERENCE: MARIE LAPHAM – 082-***-****/REFERENCE: KEITH STRYDOM – 072-***-****/REASON FOR LEAVING – SEEKING STABLE POSITION AS BUSINESS WAS DECREASING AT THIS STAGE DUE TO IMPORTS. COMPANY LIQUIDATED.

COMPANY: S & M ESTATES (UVONGO/PORT SHEPSTONE)

DEPARTMENT: DEBTORS & CREDITORS

POSITION HELD: DEBTORS& CREDITORS CLERK ( UVONGO/PORT SHEPSTONE )

(SEPTEMBER 2000 – JANUARY 2002)

Report To – Owner

DUTIES:

Pastel 4/Control of monthly statements/Control of monthly budgets/Control and management of cheques books.Control of water and electricity readings. Completing bank reconciliation statements/Completing payment journals/Completing receipts journals/Posting monthly statement data into pastel/Control and management of all banking (deposits etc)/Assisting and general manager as and when required/Liaising with contractors regarding maintenance requests to be carried out/Printing, posting and ensuring statements are accurate/Verifying deposits.

REFERENCE: (MRS A JANSEN 083-*******)

COMPANY: SANLAMEER (SOUTHBROOM/PORT SHEPSTONE)

DEPARTMENT: ESTATE RECEPTION

POSITION HELD: RECEPTIONIST – Temporary Post( Relief Staff)

(MARCH - AUGUST 2000)

Report To – Office Manager

DUTIES:

Bookings and arrivals of guests and homeowners entering and departing the Estate. All information and administration computerized due to high security factor.

REFERENCE: (ALICE BRANDSMA – 039-*******)

COMPANY: CABLE APPLICATIONS (RANDBURG/GAUTENG) (Manufacturing)

DEPARTMENT: RECEPTION

POSITION HELD: RECEPTIONIST ( FEBRUARY 1999 – FEBRUARY 2000)

Report To – Managing Director

DUTIES:

Managing all incoming and outgoing calls/Recording messages and ensuring massages are delivered timorously/Assisting various personnel staff with duties as and when required/Completing all administration, typing, filing and faxing etc./Pastel 4 – Invoicing.

REFERENCE: ( MR BUCKLEY OR MR OLIVER 011-***-****)

COMPANY: STARMATIC (KWA ZULU NATAL/AMANZIMTOTI) (Gambling Association)

DEPARTMENT: MANAGEMENT

POSITION HELD: MANAGERESS ( SEPTEMBER 1997 – JANUARY 1999)

Report To – Financial Manager

DUTIES:

Analyze and study current situation/Attend appointments and update client base situation/Assess companies’ current situation/Identify problematic areas/Liaise with managing directors of the companies and create personal relationships/Liaise with various departments, and ensure all problems found are rectified efficiently. Management of casino.



Contact this candidate