Office Manager
Resume:
CURRICULAM VITAE OF MR NEGUKGULA MPHO
SOUTH AFRICAN CITIZEN
Personal Information:
Email Address: *********.****@*****.***
Mobile Number: +27-81-310-****
Date of Birth: 16 February 1989
Home Language: Venda
Temporary Residential Address: 385 Struben Street, Periti 34, Pretoria, Central, 0002
Other Languages: English, Pedi, Afrikaans, Tsonga, Tswana, and Zulu
Driver’s Licences: Yes (Code C1)
Key Competencies:
Computer literate (MS Word, Excel, PowerPoint & Outlook Office packages);
technical prowess;
data capturing and typing skills;
telephone and workplace etiquette;
effective communication skill (both verbally and in writing);
team player;
driving skills;
interpersonal skills;
planning and organising skills;
filing and record management knowledge;
basic accounting knowledge;
time management skills;
problem solving skills;
attentive to details and confidentiality;
client focused with customer services experience;
proven work experience in administration office;
Knowledge of Circular No. 1 of 2015 for Branch Restitution;
knowledge of National Archives and Record Services Act.
Work Experience:
1.Rural Development And Land Reform: 01 June 2018 to date
Commission on Restitution of Land Rights – National Office Quality Assurance
Position: Administrative Clerk (Contract)
Duties:
Register and process all incoming and outgoing documents for the component.
Render general clerical support services.
Record, organise, store, capture and retrieve correspondence and data (line function).
Update registers and statistics. Handle routine enquires.
Make photocopies and receive or send facsimiles.
Keep and maintain the filing system for the component.
Type letters, reports and/or other correspondence when required.
Arrangement of meetings, prepare agenda and taking of minutes.
Send reminder of meetings.
Keep and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component.
Liaise with relevant stakeholder with the office.
Complete procurement forms for the purchasing of standard office items.
Stock control of office stationery (inventory checklist).
Keep and maintain the asset register of the component.
Provide personnel administration clerical support services within the component.
Maintain a leave register for the component.
Arrange traveling and accommodation.
Provide financial administration support services within the component.
Capture and update expenditure in the component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for component.
2.City of Tshwane Metro Municipality: January 2014 to December 2014
Corporate Support Services – Deeds Registry
Position: Registry Clerk (Contract)
Duties:
Provide registry counter service daily.
Handle telephonic and other enquiries received.
Registering and processing of all incoming and outgoing mail/correspondence.
Sort, register and dispatch mail.
Deliver mail/correspondence to designated departments.
Rendering effective filing and record management services.
Filing, storage, tracing (electronically/manually) and retrieval of documents and files.
Complete index cards for all files.
Operate office machine in relation to the registry function.
Ensuring that file covers are maintained.
Regularly going through files that have been filed to check whether any have been filed incorrectly.
Capture data on the computer system.
Maintain data integrity.
Document tracking and filing.
Disposing of inactive files.
Complying with safety regulations relating to the storage of archives, computing and scanning.
Performing other tasks allocated by the supervisor.
Messenger Duties from Mailroom:
Collect and distribute posts, parcels, files and other official documents within the
department and external departments.
Courier mail/documents when required.
Photocopy, scan and bind official documents.
Assist to make copies when necessary.
Assist with the scanning and filing of memorandums and other documents when
necessary.
Operate and maintain office equipment.
Collect mail/documents from the registry daily.
Make sure machines are clean.
Check that all machines have ample paper and toners.
Reason for leaving: Contract ended
3.City of Tshwane Metro Municipality: June 2013 to November 2013
Attridgeville Clinic - Health & Social Development
Position: Front and Back Receptionist (Contract)
Duties:
Admitting patients manually and on the computer system.
Efficient handling of queries from the public and internal staff.
Educating clients about health related issues.
Answer telephone, take messages and record appointments.
Typing, faxing, photocopying and approving sick notes.
Filing and retrieval of patients records on a daily basis.
Data capturing of weekly statistics and filing of tests results.
Updating patients information on file and on the computer system.
Maintain strict confidentiality when working with clients documents.
Transfer and receive clients from external health facilities.
Liaise with operational nurses and facility manager.
Reason for leaving: Contract ended
Educational Qualifications:
National Diploma: Office Management And Technology
Institution: Tshwane University of Technology
Subjects: Communication II · Business Administration III · Information Administration III · Personnel Management II · Mercantile Law I · Legal Practice I · Office Management and Technology Practice I.
Completion Date: December 2013
Senior Certificate: Grade 12 Matric
Institution: Northern Academy High School
Subjects: Afrikaans 2nd language · English 1st language · Mathematics · Economics · Mercantile Law · Computer Studies.
Completion Date: December 2007
References:
Name: Thembi Sishi
Company: Rural Development and Land Reform
Designation: Deputy Director: Commission On Restitution of Land Rights
Contact number: 012-***-**** / 083-***-****
Name: Mirriam Masuku / Nono
Company: City of Tshwane Metropolitan Municipality
Designation: Supervisor: Corporate and Shared Services
Contact Number: 012-***-**** / 073-***-****
Name: Sister Makhofane
Company: City of Tshwane Metropolitan Municipality
Designation: Head TB Nurse: Atteridgeville Clinic
Contact Number 012-***-**** / 3923
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