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Office administrator, Project Administrator, Debtors, Creditors

Centurion, Gauteng, South Africa
15000 - 25000
July 01, 2019

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Santie Bouwer


Name: Philistia Malinda Bouwer (Known as Santie)

Address: ** ******** ****, ********** *******, Centurion

Email Address:

Cell Nr.: +27-82-894-****

Profession/Specialization: Finance / Debtors / Creditors / Reception / Project

Management / Project Administration / Scheduling / Events planning & Coordination

Languages:: Afrikaans and English (Second Language)


Organizational skills

Time Management

Problem solving






Team Player

Diversity appreciation

Project management and Administration

Leadership skills

IT skills - Excel, MS Word, PowerPoint, Ariba (SAP), DMS, OneBST, VIR

Career Summary / Professional Profile

I am a professional presentable worker and have strong Financial / Project Management / Administrations skills. These skills include normal day to day tasks such as sending and replying to emails and phone calls (internal and external clients), report writing, database updating, and record keeping of events, updating of project files, controlling budgets on projects, debtors and creditors, reconciliations, debtor collections. I have set myself a challenge on debtor’s collections and have brought down the collections to < 2% outstanding payments, which was a huge improvement of what it used to be before I took over. I have been extensively involved in Forecasting / projections and managing projects timelines and schedules.

I have excellent communication skills as well as excellent client relations e.g. liaising with Internal as well as External clients and suppliers. I am a team player, self-starter, dedicated, loyal and a hardworking person. I am an energetic person, performs at my best under pressure and set my own goals and normally exceeds them.

I do believe that I would be a great asset to any company / firm whom would be willing to make use of my services.

Key Competencies

Generate and submission of invoices and statements to clients timeously

Monitor unbilled Work in Progress (WIP) and do billing if possible

Invoice the unbilled WIP timeously

Check the WIP on the project ensuring invoice keeps track with the WIP, get reasons if not on track from Technical Directors and Project Leaders.

Managing the Age analysis / collections as close as possible to 60 days

Regular follow up on age-analysis with clients

Liaise with clients ensuring timeous payment of invoices

Expense claim submissions and ensuring timeous payments

Loading of contractor and consultant invoices on VIR (creditors)

Updating of Debtor Management system

Load applications for Vendors on VMS system.

Keep a register of all projects with project details with regular update during execution of project

Scheduling of Project Managers Area Project Program which includes all Distribution and Electrification as well as Control Technology projects.

Determination of Resource requirements for Project Manager’s area for all projects.

Update individual projects projections and reschedule when necessary.

Controls, monitor and reports of Project Manager’s project status

Updating MS Project schedules and Cost Control sheets on regular basis

Setting up and managing the 2 Rolling Plan & Month report consolidations.

Allocate Resources to all projects scheduled for current year.

Creation and maintenance as well as updating of Database on Excel with all project information per project per month, with links, graphs and pivot tables on Revenue, physicals etc.

Resource Time management on Acutime system as well as training

Wedding and Events planning and management – in my private capacity.

Intern Real Estate Agent with Property Plus Investments on a part-time basis

Employment Summary:

Aurecon SA Project Finance Administrator

Apr 2013 - Current

Reason for leaving : Retrenchment – effective 31 July 2019, however can start earlier if required and have been successful in obtaining a position.

Netgroup SA (merged with Aurecon)

Project Administrator


Apr 2008 - March 2013

Reason for leaving : Merger with Aurecon

Eskom Finance / Project

Administrator / Scheduler

Feb 1987 – Apr 2008

Reason for leaving : Received a better offer from Netgroup

Emporium Bakery Assistant Financial Accountant

Jan 1978 – Aug 1986

Reason for leaving : Pregnancy


Certificates obtained:

1.BST – drawing report - analyzing, statements etc.

2.Project Management

3.Basic Accounting – Pretoria Technicon

4.Ms Projects

5.Ms Excel Advanced

6.Ms Word

7.Ms PowerPoint

8.Events Management and Planning

9.Time Management

References : Available on request

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