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Document Control/Admin Assistant

Dammam, Eastern Province, Saudi Arabia
June 29, 2019

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Post Applied for: Document Controller / Admin Assistant.

Dear Sir/Madam,

I am contacting you in regard to the position of Document Controller/Admin Assistant in your esteemed organization. I was very pleased to learn of this position because I feel that I am the ideal candidate for the job. With my broad educational background and extensive work experience as an Electro Mechanical Enterprises Qatar and at other institutions previous to that, I am completely confident that I would make an excellent addition to your staff.

I am an experienced Document Control Specialist with a history of tracking and protecting documents both paper and digital. I take responsibility for everything – drawings procedures work paraphernalia booklets and labelling and even complaints corrective actions and Audits. I believe communication is an important aspect of the Document Control Specialist. Regular reports would be generated addressing production issues and recommending solutions that would be put into action upon approval. I hold myself to a high standard of organization accuracy recall and confidentiality for sensitive documentation.

As your Document Control Specialist expect integrity and innovation for all your document-related projects at all times. I have the skills education and background that your company seeks. I would welcome the opportunity to discuss my application with you. You can contact me via Email or Telephone at your convenience to schedule an interview. Thank you for your consideration and time.

Thank you.

Best Regards,

Pratheesh Kumar

Mobile No: +966 057*******

(Currently available in Saudi Arabia)

PRATHEESH KUMAR Mobile: +966 057*******

Experienced Document controller professional seeking assignment with an organization of repute.


A thorough professional with 12 years’ experience in handling multiple projects and projects of fast track nature.

Currently with Electro Mechanical Enterprise Qatar as Senior Document Controller.

Proficient in MS office Applications.

Experienced in training document control staff as well as end users on various Document Management.

Having skills in Project coordination, follow-up and steering plans.

A skilled communicator with exceptional presentation skills in leading cross-functional teams and establishing beneficial relationships.


Company: Electro Mechanical Enterprise Qatar (Leading MEP Contractor)

Role: Document Controller

Duration: 05th December 2006 to 30th April 2019:


Directly reporting to the Projects Director & Project Manager.

Weekly Reminding for Meeting to the Projects Director and Project Manager.

Preparing Site Inspection Request, Material Inspection Request, Request for Information (RFI), and Internal Site Requisition to Consultant for approval.

Preparation of Minutes of Meeting for Internal and Client or Subcontractor Meeting.

Updating the correspondence incoming & outgoing log on daily basis.

Receiving Emails from Client and Consultant on Sharing Email Address of Projects and distributing to the concern officials.

Preparing Material Requisition Form as per request by the Management and Site Engineers & getting approval from Director.

Updating the Material Log on daily basis and follow up the Material Requisition pending with Procurement Department.

Receiving the Interim Payment Certificates from Sub-Contractors to get the signature from Director and registering it in the log book for final dispatching to the accounts department.

Plan, Control, Manage, update and issuance of all technical documents such as specifications, drawings, vendor drawings, Installation manuals, test certificate, spare part list, datasheets, calculation sheets etc. as per approved Project procedure.

Assist to implement standard procedures for receiving, dispatching, distributing & filing of documents.

Classifying the drawing numbers according to category, based on the split up of work, i.e. plot plan & IFC drawings discipline wise etc.

Follow up with consultants and contractors to handle the current situations pertaining to documentation issues and providing solutions based on the Company's Policy and procedures.

Print and attach drawings for Inspection.

Major Projects Involved in this period

Construction of Four New School at Doha – ASHGAL – QR 62 Million.

Waldorf Astoria Hotel -36 Million.

Barwa City Phase IV Amenities Zone – 2 Schools & 4 Kindergartens – QAR 60 Million.

Salwa Resort & Spa – QAR 15 Million

Doha Bank Headquarters -QAR 126 Million

Hilton Hotel at West Bay Doha -QAR 120 Million

AL Jazeera Tower at West Bay Doha- QAR 150 Million

Company: P.J Wilson Engineering Contractor in India

Role: Mechanical AutoCAD Draughtsman

Duration: January 2003 to December 2006


Mechanical Draughtsman for Fabrication Department.

Preparation of all drawings required for shop drawing, As-Built Drawing.

Coordination of drawings with consultant.

Keep track and record of drawing logs.

Coordinate with Project Engineer with shop drawing and As built drawing comments.

Company: OEN Connectors, Thiruvaniyoor, Kerala-India

Role: Mechanical AutoCAD Draughtsman

Duration: October 1999 to January 2003


Mechanical Draughtsman for Fabrication Department.

Preparation of General Layout Drawing, Fabrication Detail, Machinery Detail and Parts.


Diploma in Mechanical Draughtsman with First Class

State Board of Technical Education, Kerala India



MS Office Application


Name : Pratheesh Kumar S

Date of birth : 28th Dec 1981

Gender : Male

Marital Status : Married

Nationality : Indian

Passport No. : M2504241

Languages Known : English (Fluent), Arabic (Beginner), Indian Languages (Fluent).

Currently available in Saudi Arabia



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