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Project Document Control

Coimbatore, Tamil Nadu, India
June 25, 2019

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P.S.K. AMEER SULTHAN B.Sc., Page 1/4


+91-861******* / +91-754*******

Email I’d:

Skype I’d: starsulthan


To work in a challenging and conducive atmosphere which emphasizes my skill and to continuously learn and grow amidst new challenges where my efficiency and efforts can be utilized for the benefit of the company.


Overall 09 years and 08 months experience in back of processing / Administration works

(Document Controller, Site Administrator & Secretary) in Engineering, Construction & MEP Industry.


Dedicated knowledge in Wrench Software (EDMS).

Working Knowledge of Aconex Software.

Knowledge in ERP Software for Billing Process.


Highly motivated Technical Support professional in Engineering Works (MEP).

Strong verbal, listening and written skills.

Comfortable in interacting with all levels of the organization and public.

Able to negotiate and problem solve quickly, accurately, and efficiently.

Adept at multitasking to achieve individual and team goals.

Committed to quality and excellence.

I. PROJECT CAREERS IN GULF:- (8 Years & 05 Months) 1. HABTOOR LIGHTON GROUP – QATAR (From: April 2015 to September 2018) Period : February 2016 to September 2018

Designation : Document Controller

Project Details : New Orbital Highway & Truck Route - Contract -3 (Ashghal Project) JOB PROFILE:-

Responsible to ensure the dissemination of records as per their status and requirement through the engineering transmittals generated by EDMS to the Client, Consultant, Project Departments and Subcontractors.

Coordinate with project team members for the preparation of all technical submissions and ensure that all submissions are submitted in timely manner with appropriate action and approval/rejections if any, are formally will be recorded and managed in Document Control Centre.

Ensure to providing document code, numbers with discipline wise through EDMS system as per Standard Document Control Numbering System and keep maintaining the hard & soft materials of all technical documents & drawings requirements which are satisfactorily met throughout the duration of the project.

Distribution and Notification of Design Plan including subsequent changes that will be maintained in DCC.

Ensure that all documentation provides is as per client quality formatting requirements which may include correcting templates, formats and other activities that may be required to achieve a client’s documentation requirements.


P.S.K. AMEER SULTHAN B.Sc., Page 2/4

Responsible to handle / process the various type of engineering technical data’s & shop drawings such as

(preliminary, detailed design & construction) levels from Design Consultant to Client for approvals.

Provide basic administrative and IT supports to the document control section as required in order to ensure the smooth running of the department’s activities. Period : April 2015 to February 2016

Designation : Document Controller

Project Details : North Gate Mall and Office Buildings – Phase-1 JOB PROFILE:-

Responsible to maintain high confidential project documents related to Project Management Plan (PMP), correspondence, engineering documents including externally generated document such as specifications, manuals, calculations, shop drawings, As-built and testing & commissioning documents.

Responsible to maintain proper document classification, sorting, filing and proper archiving, removal of obsolete documents in compliance with quality system requirement & supervise activities of technical documents.

Review and ensure completeness of documentation for further client submission and prepares document transmittals through EDMS (Wrench).

Preparing weekly & monthly document submission reports such as summary of technical, material submission, GFC Drawings, RFI, MIR, NCR, CAR (Corrective Action Request) etc., for the submission to the client.

Maintains and update that latest data’s / drawings are registered and records for all relevant drawings by EDMS that are updated up to date.

Ensure that all documents are electronically received & updated in EDMS and communicate to the project teams / coordinators in case any lapse and obtain missing documents.

Responsible to supervise activities relating to creation, distribution of requested number of copies for drawings and other technical documents..

Responsible to ensure original drawings are filed, maintained and controlled by latest one.

Provide the necessary assistance to the filing room users. 2. EMIRATES TRADING AGENCY LLC – UAE (From: March 2008 to April 2013) Period : January 2010 to April 2013

Designation : Site Administrator cum Document Controller Project Details : Cleveland Clinic Project - Abu Dhabi, UAE. JOB PROFILE:-

Responsible for maintaining day to day administrative, financial, accounting, and personnel services in order to meet requirements and support service operations.

Responsible for assisting with preparation of financial statements, maintaining cash controls, supervising the payroll and personnel administration (Attendance, Leaves, Employee benefits) purchasing, maintaining accounts payable and managing office operations.

Handling of highly confidential data, scheduling meeting and other secretarial functions.

Preparation of daily, weekly reports of manpower and equipment summary report & Maintain Files, Material and records and keep them update.

Typing a wide variety of correspondence, notes, memo’s, drafts, charts etc, & updating, processing and filing of all documents.

Update & maintain the holiday, absence and training records of staffs.

Monitoring inventory, office stock and ordering supplies as necessary. CURRICULUM VITAE

P.S.K. AMEER SULTHAN B.Sc., Page 3/4

Preparing and making Correspondence of Letter for Transmittals, Submittals to the Client, Consultant, and Sub-Contractors.

Coordinate with Client to arrange our site labour ID’s, vehicle pass and other site issues.

Coordinating with Client, Consultant for the Submittal, Transmittal of MEP related works.

Schedule Appointments, Meetings and use of conference room.

Making & Updating pre-plan annual details of all staffs in advance to enable to process their leave application

& arranging passports and other benefits accordingly from H.O.

Preparing staffs short term passport release application, clearances and processing for passport if any staffs in emergency / critical situation.

Arranging staffs salary certificates, NOC's, Service certificates etc., from H.O if they required.

Follow up with H.O to issue all site staffs work permits, medical cards and ATM cards, etc Period : March 2008 to January 2010

Designation : Document Controller cum Secretary

Project Details : Mirdif City Centre Project – Dubai, UAE. JOB PROFILE:-

Filing the Documents is in the systematic way.

Responsible to collate all technical details from various department and logging in to spreadsheet.

Managing the document control department under my own supervision.

Maintenance of electronic and paper filing systems and associated logs.

Updating report and issuing to client on weekly bases.

Preparing reports from the drawing register as per site requirement.

Organizing Weekly Reports on drawings and Materials status.

Documenting all incoming & outgoing drawing, Draft Letters, RFI’S, Technical Submittals, and Transmittals.

Arranging visa medical for new arrivals & renewal staffs from site office as per advise from H.O.

Processing & Maintaining all staffs and workers resignation and cancellation. II. PROJECT CAREERS IN INDIA:- (01 Year & 03 Months) 1. SHARPOORJI PALLONJI & CO LTD – INDIA (From December 2013 to March 2015) Period : December 2013 to March 2015

Designation : Document Controller

Project Details : Amway India Enterprises Private Ltd (Manufacturing Plant –I) JOB PROFILE:-

Manage all the documents and proper safekeeping copies of IFC drawings, As build drawings, project scope of work, project deliverables, work instruction, project progress report, monthly billings, incoming/outgoing project communication, material tracking report, project evaluation report, construction schedule, minutes of meeting, inspection report, joint measurement records, operation maintenance manual and other important documents needed during project construction and close out.

Liaison with the project team member for preparation of all technical submissions. Ensure all submissions are submitted in timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of document control process

Ensure that latest approved documents and drawings are circulated to the appropriate site team on time.

Monitor and update if any changes on documents / drawings. Highlighting any deviation to Engineering manager for attention.

Implement standard procedures for receiving, dispatching, distributing & filing of documents (both manual and computerized) being handled in DC section.

Maintaining and updating in the database (both electronic and manual filing) and retention of documents in a proper manner and in safe place discipline wise.


P.S.K. AMEER SULTHAN B.Sc., Page 4/4

Drafting and finalizing business letter with numbering system and other correspondences needed in the project.

Responsible for coordinating with all departments in order to assure that all documents are kept in the right place and in the right department file archive.

Responsible for the establishment of Document Control Procedure (Drawing schedule control procedure, document submittal and receipt procedure, secrecy observation procedure) etc.,

Keeping track of all document correspondences and transactions. Maintain and update all in/out document registers.

Preparing & arranging commercial bills for claim bills submission to the client.

Assisting with various departments any queries on documentation requirements & submissions.

Control office supplies & control maintenance of site office and supervise all office maintenance personnel.

Follow instruction/direction of Project Manager / Project Director. COMPUTER SKILLS:-

Adequate knowledge in Typewriting.

Coursed Diploma in Advanced Software Technology.

Advanced skill in Latest version of MS- Office Packages. EDUCATION QUALIFICATION:-

B. Sc: (2002-2005)

Aggregate Scored: - 1




Aggregate Scored: 67.00%


Aggregate Scored: 70.00%


Father's Name : P.S. Kabeer

Date of Birth : 07/10/1984

Sex : Male

Nationality : Indian

Religion : Islam

Marital Status : Married

Permanent Address : 152/87, Tamil Nadu, India - 627005 Languages known

Read, Write & Speak : English & Tamil.

Speak : Hindi & Malayalam.


I hereby declare that the above-furnished particulars are true to the best of my knowledge. Place:

Date: (P.S.K. Ameer Sulthan)

References: 1. Mr. Mohamed Ashraf 2. Mr. Manzoor Mir Ahmed Senior Project Manager (Utilities) Electrical Site In charge Qatar. +974******** Qatar. +974********

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