Executive Assistant

Reports Preparation ~ Record Maintenance ~ Budgeting ~ Telephone Reception ~ Events Planning ~ Community Outreach

Calendar Management ~ Meeting Agenda and Materials Handling ~ Requisitions and Invoices Processing

P QUALIFICATIONS PROFILE

Highly motivated, performance-focused, and multifaceted professional, with more than 20 years of experience in various aspects of administrative functions, program execution, project management, and staff supervision within diverse settings. Armed with strong dedication to leverage well-rounded skills to drive organizations toward business growth and success. Detail-oriented and well organized at dealing with assigned tasks and responsibilities, while ensuring strict compliance with standards. Keynoted for developing professional working relationships with students, clients, and executives. Articulate communicator; bilingual in English and Spanish.

P PROFESSIONAL EXPERIENCE

Beth Israel Deaconess Medical Center (BIDMC) § Boston, MA

Administrative and Events Manager, Department of Communications October 2014–Present

Direct all Red Sox-related events and activities which are supported by the Communications Department

Provide expert oversight to diverse administrative, financial, and project management functions within the Office of Communications

Administer the arrangement of appointments and meetings schedules and locations

Plan and manage the schedules of conferences, seminars, and other department-sponsored programs and events

Closely monitored the department’s administrative associate

Received the 2010 BIDMC Latino Achievement Award

Executive Assistant to Senior Vice President of Communications September 2001–October 2014

Guaranteed proper maintenance of personal calendars for the senior vice president and directors by accurately scheduling appointments and meetings

Manage the reservation of meeting locations and ordering supplies and equipment while preparing meeting agenda and other materials

Served as department liaison in charge of communicating among all levels of internal and external personnel to institution, patients, visitors, and vendors

Managed the space planning, resources, equipment, phone, and other needs for the new staff within the Department, as well as for the whole department throughout transfers

Took charge of controlling budgets, evaluating financial reports, and processing purchase orders, requisitions, invoices, and requests for the department

Administrative Assistant II, Department of Communications March 1999– September 2001

Offered hands-on administrative assistance to senior director and staff

Assumed full accountability in answering, screening, and routing telephone calls

Courteously welcomed visitors and staff

Ensured the maintenance of office equipment and general department files

Dimock Community Health Center § Boston, MA

Administrative Assistant, Office of Institutional Advancement September 1996– September 1999

Administered the donor database, files and information, along with donor gifts and acknowledgements processing

Prepared financial reports for auditing and other fiscal purposes

Closely monitored the office supply ordering and equipment maintenance

Boston Community Centers, Safe Schools Program § Boston, MA

Assistant Site Coordinator, English High School September 1995–June 1996

Supported program coordinator in the development of after school program, along with the recruitment of program staff

Served as key liaison between staff and main office

Escena Latina Teatro § Boston, MA

Board Member, Administrator, and Actor December 2006–Present

Appeared in corporate and educational videos, independent films, local theater productions

New England Clinical Skills Consulting § Westborough, MA

Standardized Patient January 2019–Present

Delivered standardized patient service to various institutions, including Harvard Medical School, Tufts Medical School, and Boston University Medical School

Patriots Trail Girl Scout Council § Boston, MA

Outreach Specialist Volunteer Development Specialist June 1991– September 1995

Took charge of planning and implementing Girl Scout recruitment programs, as well as recruiting adult volunteers

Established recruitment and retention initiatives in Spanish speaking communities, while collaborating with Latino agencies in various communities

P EDUCATION

Bachelor of Science in Human Services, Jun 2010 § Cambridge College of Boston, Boston, MA

P TRAINING

Standardized Patient Training

P AWARDS

2014 Madison Park Development Corporation Community Catalyst Award

Recipient, (Escena Latina Teatro) of the 2016 Creative City Boston Artist Grant, New England Fund for the Arts

P ACTIVITIES

Co-Producer and Director, Teatro En El Parque/Theater in the Park 2013–Present

P TECHNICAL SKILLS

Microsoft Office Suite (Word, Excel, and PowerPoint) Oracle Peoplesoft MyTime Mypath Internet

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