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Administrative Assistant

Location:
Dandridge, Tennessee, United States
Posted:
June 26, 2019

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Resume:

JUDY MARLENE HIXSON

**** ***** ****

Dandridge, TN 37725

423-***-****

ac9o5v@r.postjobfree.com

Objective

To obtain a position in which I can utilize my skills and abilities through my experience and education, for the benefit of the company. I strive to be an integral part of the company’s success.

Summary of Qualifications

Seventeen years accounting experience, twenty-seven years of administrative/computer experience.

Developed interpersonal skills, having dealt with customers and co-workers.

Self-motivated; able to implement decisions and set effective priorities to achieve both immediate and long-term goals.

PROFESSIONAL EXPERIENCE

Star Vending, Knoxville, TN 2018-2019

Administrative Assistant

Answered telephones.

Dispatched technicians to repair machines.

Maintained maintenance logs.

Conducted inventory counts weekly.

Ordered stock.

Customer service.

Audited driver tickets.

Other duties as assigned by owner.

Creative Kids Fashions, Dandridge, TN 2013-2017

Owner/Operator Online Clothing Boutique

Negotiated with manufacturers and wholesalers.

Maintained website for online clothing boutique.

Prepared orders for shipment.

Provided excellent customer service.

Prepared sales and use taxes.

Performed all administrative duties.

Krenzer Property Management, Morristown, TN 2011-2013

Office Manager/Bookkeeper

Implemented new accounting procedures and acquired new equipment to streamline office. Improved efficiency and productivity by 80%.

Performed all accounting functions for 7 companies to include but not limited to preparing financial statements, creating and posting journal entries, reconciling petty cash, deposits, bank reconciliations and analyzing trial balance. Maintained and monitored cash flow reporting. Created and maintained cash flow.

Reconciled general ledger weekly, monthly and yearly. Maintained chart of accounts.

Performed month-end/year-end closings.

Prepared year-end package for CPA.

Reviewed documents for payment including expense reports, invoices and check requests for payment. Generated large check runs. Maintained 1099 tax information on vendors.

Maintained accounts receivable. Generated invoices. Collections. Credit card processing.

Prepared budgets. Monthly budget analysis.

Prepared and maintained business insurance renewals.

Supervised 1 employee.

Managed fixed assets and capital projects.

Payroll processing.

All aspects of human resources.

Purchasing.

Prepared monthly, quarterly and yearly sales tax returns and city/county/state/federal reports/tax returns.

Prepare quarterly newsletter for HOA.

Prepared monthly/yearly owner statements.

Assisted with property management.

Assisted with HOA management.

Maintained websites.

Coordinated maintenance repairs.

Handled tenant complaints.

Handled owner complaints.

Assisted owner with real estate practice.

Liaison to HOA board members.

Quarterly newsletters for HOAs.

Set up new HOAs when we took over management.

SPOA, Sevierville, TN 2009-2011

General Manager

Performed all accounting functions to include preparing financial statements, creating and posting journal entries, reconciling petty cash, deposits, bank reconciliations and analyzing trial balance. Maintained and monitored cash flow reporting. Created and maintained cash flow.

Reconciled general ledger weekly, monthly and yearly. Maintained chart of accounts.

Performed month-end/year-end closings.

Prepared year-end package for CPA.

Reviewed documents for payment including expense reports, invoices and check requests for payment. Generated large check runs. Maintained 1099 tax information on vendors.

Maintained accounts receivable. Generated invoices. Collections. Credit card processing.

Maintained property. Arranged for landscaping, pool maintenance, and tennis court maintenance.

Prepared budgets. Monthly budget analysis.

Coordinated monthly board meetings. Prepared meeting packets (agenda, financial information and maintained file of all meeting minutes)

Coordinated annual board meeting. Arranged for catering, prepared voting ballots and proxies (new board members and other special agenda items), prepared meeting packets, tracked meal payments, tracked returned ballots and proxies, staffed reception table and other duties as needed.

Prepared and maintained business insurance renewals.

Supervised 5 employees.

Managed fixed assets and capital projects.

Conducted annual inventory. Reconciled, conducted counts, managed data entry of counts and completed internal audit.

Performed entire payroll process. Prepared all payroll tax returns quarterly and yearly.

Performed new hire orientation. Including completing initial paperwork, setting up drug screen/physical and arranged for safety training.

All aspects of human resources.

Purchasing.

Prepared monthly, quarterly and yearly sales tax returns and city/county/state/federal reports/tax returns.

Prepare quarterly newsletter.

Maintain owner files. Tracked foreclosures and short sales.

Coordinated activities between Security and Office.

Assisted with rental company financials.

Mountain Brook Village, Sevierville, TN 2006-2009

Business Office Manager

Performed all accounting functions to include preparing financial statements, creating and posting journal entries, reconciling petty cash, deposits, bank reconciliations and analyzing trial balance. Maintained and monitored cash flow reporting. Created and maintained cash flow.

Reconciled general ledger weekly, monthly and yearly. Maintained chart of accounts.

Performed month-end/year-end closings.

Prepared year-end package for CPA.

Reviewed documents for payment including expense reports, invoices and check requests for payment. Generated large check runs. Maintained 1099 tax information on vendors.

Maintained accounts receivable. Generated invoices. Collections. Processed credit cards.

Prepared budgets. Monthly budget analysis.

Prepared and maintained business insurance renewals.

Supervised 6 employees.

Managed fixed assets and capital projects.

Conducted inventory every six months. Reconciled, conducted counts managed data entry of counts and completed internal audit.

Performed entire payroll process. Prepared all payroll tax returns quarterly and yearly.

Performed new hire orientation. Including completing initial paperwork, setting up drug screen/physical and arranged for safety training.

Purchasing.

Prepared monthly, quarterly and yearly sales tax returns and city/county/state/federal reports/tax returns.

EDUCATION

Walter State Community College, Morristown, TN 1987-1988

Secretarial Science

SKILLS

Windows (95, 98, 00, NT, XP, 10)

Microsoft Office (Excel; Word; Outlook; Publisher; Power Point)

QuickBooks Pro; Navision; Syteline; AutoCentre; MXP; Lawson; 21st Century; Word Press

Website management

Copier; Scanner; Fax; Postage Machine; Projection equipment; 10-key by touch; Internet

Type 80 wpm at 99% accuracy; Key 9,000+ kpm

Organizational training

Sales & Use Tax training

Quick Learner; Adaptable to any situation

Strong interpersonal skills

Works well with or without supervision

Advanced communication skills

Excellent problem solving skills

Calm under pressure

Works well under tight deadlines



Contact this candidate