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Executive Assistant Personal

Location:
Lucknow, Uttar Pradesh, India
Salary:
INR 5.00 pet annum/ negotiable
Posted:
June 20, 2019

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Resume:

Lal Singh Vora

B-** Rajiv Nagar, Kalyanpur

P.O. Vikas Nagar,

Lucknow-226022 (U.P.)

Mobile : +91-760******* / 884*******

Email: <ac9npb@r.postjobfree.com>

OBJECTIVE:

The most important aspects of my personality are my positive attitude towards life, openness towards learning new skills and my ability to work hard in adverse circumstances to meet the targets without loosing patience. Concentrate of assigned objective & strong Determination towards completion of goals.

ACADEMIC BACKGROUND:

B.A. (Graduation) From Kanpur University with English Literature, Economics & Political Science in 1999

Intermediate From CBSE Board in 1993

High School From CBSE Board in 1991

COMPUTER PROFICIENCY:

Foundation Level Course Program in Computers of one year in DOEACC O Level Programme in Computers from UPTEC Computer Consultancy Ltd., 16 Rana Pratap Marg, Lucknow

Packages Known : MS-Word (XP), MS Excel (XP), MS Power Point (XP), Internet (Browsing, e-mail, Surfing etc.)

PROFESSIONAL QUALIFICATION:

English Shorthand: 80 w.p.m.

English Typing: 45 w.p.m., Hindi Typing: 40 w.p.m.

CAREER BACKGROUND:

Personal Secretary to MD/Director Since March 2018 to Till date

FMGC Company

Key Responsibilities:-

Handle all Secretarial works independently and prepare & manage/file correspondence, reports, documents etc.

Making all official correspondence on behalf of Director, follow-up of all the assigned tasks, drafting official letters, Memos, Purchase orders, official circulars, Notes etc.

Organize and coordinate the meetings for Director/MD and also arrange travel arrangements such as pick up and drop facilities for the guests etc.

Self handlings of routine correspondence, screening emails & sending suitable replies, self drafting of Letters, memos, notes etc., Handling confidential files / data, receive incoming Dak/courier/ post/ mails etc. and distribution/ circulation of concerned courier/ mail to the concerned authority/ person and also distribution of incoming Dak/post/ mail etc.

Taking dictation in shorthand and transcribe the same in computer, also providing all types of secretarial assistance to the other senior executives such as MD, Directors, General Manager, Presidents etc.

Making travel and hotel arrangements/bookings for the Director / MD and process their overseas visas documents, arrange invitation letters for them and also draft invitation letters for sending for the foreign visitors

To prepare reports, tables, presentation, charts etc. as per instructions

Well conversant and working knowledge with various software applications, such as Word, Excel, Power Point Presentation, Outlook Express for email, Internet etc.

Maintain and upkeep of records through filing, retention, storage, compilation, coding, updating and documentation.

Preparing routine correspondence and reports etc. by taking dictation in shorthand and typing it by using personal computer and also prepare the replies through self correspondence. Always maintain confidentiality with regard to official matters.

Answers telephone, screens callers, replies messages, and greet the visitors.

Taking dictation in Shorthand during meeting and preparing minutes of meeting, compiling them and circulating to the concerns with the delegation of responsibilities.

Handling and tracking the various overdue payment and follow-up the business enquires/offers/PO etc. as per instruction.

To follow-up other miscellaneous tasks as entrusted by the MD/ Director.

To Remind the Director/MD regarding the various important dates, tasks, meeting and seminars etc. wherein he is supposed to attend and also to make other meeting schedules for him.

To register the Director/MD's participation in any seminar/meeting/ interaction/debate etc. through online registration or other means

Checking and screening the incoming & outgoing emails, couriers, Dak etc. and reply the emails etc. by self, on behalf of Director/MD as per their instructions.

Self drafting and replying official letter, memos, notes, correspondence on behalf of MD/ Director as per instructions

To draft and send & receive the NDA (Non-Disclosure Agreement) to the customer with help of concerned technical staff as per instructions, as and when required by the customers during starting any new assignment/ business.

To maintain and upkeep of frequent flyer air travel milages/points and also the credit cards, VISA Cards etc. payments, membership of clubs/ professional organization / magazines subscription or renewal paymentts for Director/ MD.

Personal Secretary to MD/Director Since September 2014 to February 2018

M/s. Technical Associates Ltd.,

Lucknow

Key Responsibilities:-

Handle all Secretarial works independently and prepare & manage/file correspondence, reports, documents etc.

Organize and coordinate the meetings for Director/MD and also arrange travel arrarangements such as pick up and drop facilities for the guests etc.

Self handlings of routine correspondence, screening emails & sending suitable replies, self drafting of Letters, memos, notes etc., Handling confidential files / data, receive incoming Dak/courier/ post/ mails etc. and distribution/ circulation of concerned courier/ mail to the concerned authority/ person and also distribution of incoming Dak/post/ mail etc.

Taking dictation in shorthand and transcribe the same in computer, also providing all types of secretarial assistance to the other senior executives such as MD, Directors, General Manager, Presidents etc.etc.

Making travel and hotel arrangements/bookings for the Director / MD and process their overseas visas documents, arrange invitation letters for them and also draft invitation letters for sending for the foreign visitors

To prepare reports, tables, presentation, charts etc. as per instructions

Well conversant and working knowledge with various software applications, such as Word, Excel, Power Point Presentation, Outlook Express for email, Internet etc.

Maintain and upkeep of records through filing, retention, storage, compilation, coding, updating and documentation.

Preparing routine correspondence and reports etc. by taking dictation in shorthand and typing it by using personal computer and also prepare the replies through self correspondence. Always maintain confidentiality with regard to official matters.

Answers telephone, screens callers, replies messages, and greet the visitors.

Taking dictation in Shorthand during meeting and preparing minutes of meeting, compiling them and circulating to the concerns with the delegation of responsibilities.

Handling and tracking the various overdue payment and follow-up the business enquires/offers/PO etc. as per instruction.

To follow-up other miscellaneous tasks as entrusted by the MD/ Director.

To Remind the Director/MD regarding the various important dates, tasks, meeting and seminars etc. wherein he is supposed to attend and also to make other meeting schedules for him.

To register the Director/MD's participation in any seminar/meeting/ interaction/debate etc. through online registration or other means

Checking and screening the incoming & outgoing emails, couriers, Dak etc. and reply the emails etc. by self, on behalf of Director/MD as per their instructions.

Self drafting and replying official letter, memos, notes, correspondence on behalf of MD/ Director as per instructions

To draft and send & receive the NDA (Non-Disclosure Agreement) to the customer with help of concerned technical staff as per instructions, as and when required by the customers during starting any new assignment/ business.

To maintain and upkeep of frequent flyer air travel milages/points and also the credit cards, VISA Cards etc. payments, membership of clubs/ professional organization / magazines subscription or renewal paymentts for Director/ MD.

Secretary to Managing Director Since September 2011 to May 2014

M/s. PTC Industries Limited

Lucknow, Uttar Pradesh, India

Key Responsibilities:-

Taking dictation in shorthand and transcribe the same in computer, also providing all types of secretarial assistant to the other senior executives such as Directors, General Manager, Presidents etc.

Making travel and hotel arrangements for MD and pursuing for issuing the overseas visa from Embassy for him by arranging invitation letters from foreign countries and for that purpose to process his visa documentations etc.

To enroll or register the MD for any meetings as per instructions for attending any meeting, seminar, conclave, summit etc.

Uses personal computer to prepare manuscripts, grant proposals, statistical reports, tables, charts etc.

Uses various software applications, such as Word, Spreadsheets, Power Point for presentation, Outlook Express for mailing, Internet etc.

Maintains records through filing, retrieval, retention, storage, compilation, coding, updating and destruction.

Types routine correspondence and reports from dictation or handwritten copy using personal computer and also prepare the replies through self correspondence

Answers telephone, screens callers, replies messages, and greets visitors.

Completes various request forms for office supplies and equipment as per instructions

To draft and send & received the NDA (Non-Disclosure Agreement) to the customer with help of concerned technical staff as per instructions, as and when required by the customers during starting any new assignment/ business.

Taking dictation in shorthand during meeting and preparing minutes of meeting, compiling them and circulating to the concerns with the delegation of responsibilities.

Handling and tracking the vendor s payment and follow-up the business enquires/offers/PO etc.

Checking and screening the incoming & outgoing emails, couriers, Dak etc. and reply the emails etc. on behalf of MD as per issued instructions

To follow-up other miscellaneous tasks as entrusted by the MD.

To Remind the MD regarding the various important tasks, meeting and seminars etc. wherein he is likely to attend and also to make other meeting schedules for him.

To maintain and upkeep of frequent flyer air travel milages/points, various subscription, club membership renewal payment etc.

PS to Director September 2010 to January 2011

Surya School of Planning &

Engineering Management

Lucknow, Uttar Pradesh, India

Key Responsibilities:-

Providing every secretarial assistant to the Director

Providing feedback of the students in that college through taking the feedback survey

To ensure that every lecturer is teaching the students will full attention

To arrange and scheduling the meetings for the Director as per the instructions

Taking the dictation in shorthand and transcribing the same in computer

Making the planner for the Director for his routine tasks to remind him accordingly

To make replies/draft the general correspondence and get signed from Director for circulating to the concerned person

To look after the general wear and tear of the office and ensure that the same should be fulfilled well in time

Filing, documentations and record keeping in the office of the Director

Personal Assistant to GM/Director/MD August 2008 to September 2010

M/s. Technical Associates Limited

Lucknow, Uttar Pradesh, India

Key Responsibilities:-

Taking diction in shorthand and transcribing the same in computer

Meeting and greeting the visitors

Making travel and hotel arrangements for MD and pursuing for issuing the overseas visa from Embassy for him by arranging invitation letters from foreign countries and for that purpose to process his visa documentations etc.

Review and attend to all types of correspondence and as per instructions communicate on behalf of senior executives

To fulfill the work of Director/MD during the absence of the Executive Secretary

To assist with the management of Accounts such as general accounts related correspondence etc.

To ensure that decision and work is appropriately delegated in the absence of GM

Attending the telephone calls on behalf of the GM and transferring the same to the concerned authority

Preparing minutes of meeting as per suggested their guidelines

Stenographer-cum-Computer Operator January 1998 to August 2008

U.P. Power Corporation Limited

Lucknow, Uttar Pradesh, India

Key Responsibilities:-

Taking dictation in Shorthand and transcribing the same in computer

Typing and self drafting Letters/memo/circulars/notes etc. as directed by the senior executives

File maintaining, handling all Incoming & Outgoing courier, mails, Fax handling etc.

Working on computer applications such as MS-Word, MS-Excel, MS-Power Point, Outlook Express, Email, Internet etc.

Feeding, Monitoring & Analyzing the Data work etc.

Receives telephone calls, replying the phone calls and transferring the calls to the concerned person

Taking dictation during the meetings and prepare the minutes of meeting

To check all emails and suitable reply them independently

PERSONAL PROFILE:

Date of Birth : 25th August 1975

Father s Name : (Late) Shri Bishan Singh Vora

Languages Known : English and Hindi

Strength : Dynamic optimistic, Good Analytical Skill

Sex : Male

Marital status : Married

Nationality : Indian

Passport No. : J9694693

I hereby declare that all the above informations are true and correct to the best of my knowledge and belief.

Place:

Date:

(LAL SINGH VORA)



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