To pursue a definite career in office administration integrating my unique experiences and qualifications.
Skillful, hardworking, with strong sense of responsibility, detail oriented and able to multi- task effectively.
Work under less supervision
Can organize thoughts clearly and coherently and expresses ideas, issues and task to individual groups effectively.
Willing to undergo training.
Strong organizational and administrative skills
Maintaining an electronic and hardcopy filing system
Ensure tasks are completed correctly and on time
Ability to maintain confidentiality
Microsoft Office – Word, Excel, PowerPoint; MS Outlook; Internet; Primavera Contract Management
Autodesk Constructware (web-based project management software)
System Application & Products (SAP) scanning and uploading invoices and receipts
Aconex (mobile and web based collaboration technologies for project information and process management
July 2012 – Present Document Controller/Secretary
ARABTEC, Doha Qatar
Provide full secretarial and administrative support to Project Managers, Engineering Managers, and Technical Staff including: typing, answering telephones, sorting mail, data and fax transmittals, meeting minutes, reports, client correspondence; type and format all project related documentation.
Create, organize and maintain all project related files, records, drawings and correspondence with complete suitable archiving and storage of all completed projects; electronically and hard copy.
Record/log and report on transitions for large projects;
Record/log and report on drawing lists for large projects.
Print, disburse/expedite and file project documents, specifications, vendor/client drawings. MARYANN M. LUCILO
Home Address : Bin Mahmoud, Doha Qatar
Email Address : firstname.lastname@example.org
Contact Info : +974 – 6616-2400
Qualification : BSBA Entrepreneurship
Work Experience : 13+ years in Administrative Support CAREER OBJECTIVE:
Curriculum Vitae_Lucilo Maryann M. Page 2 of 4
Client liaison for all requests and general document inquiries.
Providing administration to the Senior Document Specialist in implementing procedures, regulations and emergent initiatives as defined by the Contracts Department which includes recording, scanning, registering, storing and accessing internal and external correspondence and data.
Maintaining an appropriate electronic database as backup to a traditional hardcopy archive systems for easy and access to all internal and external correspondence and data.
Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability.
Recording and archiving all hardcopy and softcopy documents, transactions, process, classification, registration, archiving and distribution.
Maintains controlled copies of the latest approved documents adding the appropriate reference and priority while ensuring their distribution, if required.
Maintains the files and control logs as required by the section. Dec 2010 – July 2012 Secretary cum Document Controller Gulf Steel Industries – ARABTEC, Doha Qatar
Assist with delivery of mail, faxes and couriers in a timely manner.
Prepare outgoing documentation for couriers and mail.
Assist with facility and general office administration duties as necessary.
Maintained log of all tenders and transmitted the same to the head office.
Assist with Project Administration responsibilities when needed.
Monitor standards and procedures set by both the company and Client.
Attend/participate Project and/or Administrative meetings.
In charge of the site’s Catalogue library.
Maintained and/ or created files or record keeping systems. Sorted, labeled files and retrieved documents or other materials.
Controls files, drawings and engineering documents and co-ordinate and manage all activities related to the document control section, which may include the control of administrative documents such as holiday leave forms etc. Apr 2010 – Nov 2010 Administrative Assistant
Coca Cola Far East Limited, Makati City Philippines
Receive all incoming invoices, receipts, scan and upload to SAP system.
Oversee all aspects of general office coordination.
Interact with clients, vendors and visitors.
Perform general clerical duties to include but not limited to bookkeeping, copying, faxing, mailing and filling.
Set up and coordinate meetings and conferences.
Collect and maintain inventory of office equipment and supplies.
Research price and purchase office furniture, equipment and supplies.
Assist with overall maintenance of the organization and its offices.
Coordinate and maintain records for staff, office space, telephones and parking. Curriculum Vitae_Lucilo Maryann M. Page 3 of 4
Dec 2008 – Jan 2010 Secretary cum Document Controller Hyder Consulting Middle East Limited, Doha Qatar
Arranging appointments for guests to meet with company staff.
Maintaining office documents such as invoices, report and data sheets.
Maintaining confidentiality in all aspects on the company’s dealing and working.
Provide administrative/ secretarial support for various departments.
Received and released incoming and outgoing documents.
Prepare responses to correspondence containing routine inquiries.
Liaison with the project team member for preparation of all technical submissions.
Ensure all submissions are submitted in timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of document control process.
Keep track of all documents correspondences and transaction. Maintain and update all document registers.
Control of issue and receipt of all documents and drawings
Monitor and update any change and modification to the technical documents.
Highlight any deviation to Engineering manager for attention. May 2007 – Aug 2008 Assistant to the Procurement Supervisor/Inventory Document Controller
Sunwestville Development Corporation, Albay Philippines
Support in the implementation of the procurement policy and procedure.
Receives and reviews purchase requests from various departments ensure they are signed by requester, Logistics Head, CEO and the General Manager.
Obtain quotations through email from various suppliers.
Prepare purchase orders for the selected vendors.
Follow the internal control system to ensure that SRS (Supply Requisition Slip) and PO
(Purchase Order) are prepared and dispatched.
Maintain filing system for all SRS, PO, and pro-forma invoices received from the vendors.
Secures and analyzes information on a wide variety of materials, supplies, and equipment.
Contacts vendors to determine product availability and to obtain price quotations.
Places orders and assists in follow-up to expedite delivery
Receives deliveries of materials, verifies quantities delivered, and inspects for damage.
Updates computer inventory control records.
Updates work methods to improve receiving, storing, and distributing materials and supplies.
Confers with user divisions and departments and provides cost information for budgeting purposes.
Develops, maintains and evaluates appropriate purchasing systems, records, forms, procedures and controls.
Requests quotations for and negotiates the purchase of specialized services and products.
Curriculum Vitae_Lucilo Maryann M. Page 4 of 4
Aug 2005 – May 2007 Community Development Worker
Socio Economic Development Program Inc. Albay Philippines
Conducts barangay mapping and barangay/community profiling.
Performs motivation work to promote partnership retention and expansion.
Trains partners to ensure one hundred percent (100%) repayment on loan collection.
Collects, on weekly basis, capital build-up and loan repayment installment.
Prepare plan for disbursing credit to the organized centers
Prepares monthly financial statements and maintains the management information system of the assigned area.
Conducts inventory and monitors the members’ income generating projects. Jul 2004 – Aug 2005 Secretary/Data Encoder
Content Online Services Inc, Albay Philippines
Assists in the preparation of the necessary work plans for the efficient accomplishment of the tasks assigned.
Edits and proofreads content and format of the databases.
Checks completeness of content, functions and features.
Organizes materials for inclusion according to its proper and pre-designated classification
(according to agreed content outline).
Scans materials and encode data making sure to meet the daily quota with a high standard of quality.
Ensures completeness of materials and prepares the log sheet of materials needed. Nationality : Filipino
Place of Birth : Philippines
Passport No. : P7021658A
Date of Expiry : 02 May 2028
MARYANN M. LUCILO